Project Coordinator

Stelumar Advanced Manufacturing Inc.; Mississauga; Hybrid; CAD 58,000 - 876,000; Full time

Job summary

Stelumar Advanced Manufacturing Inc. in Etobicoke–Mississauga, Ontario, seeks a Project Coordinator to support cost reporting, shop drawings, and field documentation across Stelumar Communities.

You’ll coordinate trade contracts, schedules, and information flow among stakeholders on active modular construction projects. Ideal candidates hold a construction degree, are proficient in MS Office, and can multi-task with strong organizational and communication skills.

Qualifications

• Construction degree or diploma from an accredited college or university (or equivalent working experience).
• Proficiency in MS Office applications (Word, Excel, Project, Outlook, etc.).
• Strong attention to detail, accuracy, and ability to multi-task.
• Motivated, with integrity and a positive attitude; works well independently and as part of a team.
• Excellent interpersonal, communication, and organizational skills, with the ability to build and maintain positive working relationships.
• Flexibility to adjust core working hours, as required.
• Valid Class G driver's license for travel to other offices and construction sites, with the ability to perform field tours and inspections on an active construction site.

Responsibilities

• Follow and consistently demonstrate Stelumar's Core Values.
• Support contract administration across assigned projects – quantity take-offs, budget validation, tendering, and information flow between stakeholders.
• Maintain and circulate monthly project cost reports; track N.O.C., Change Order, and back-charge lists.
• Process sub-trade draws, progress draw reports, holdback releases, deposits, and bonds; assist the PM in validating draw and extras requests.
• Process, track, and coordinate approvals for shop drawings, SIs, and RFIs with consultants and the PM; maintain project network files and field office documentation.
• Prepare trade scopes of work and quantity take-offs; process trade contracts and draw requests; complete trade performance reviews and support estimating and value engineering.
• Monitor and update project schedules; keep stakeholders informed of delays and revisions and assist the PM in resolving scheduling issues.
• Schedule and attend project meetings (start-up, site, budget, bid closings); prepare and distribute meeting minutes.
• Coordinate with trades, consultants, and field staff on documentation, submissions, and timely reporting (receipts, time sheets, field reports) to accounts payable.
• Other duties as assigned.

Skills

Attention to detail

Multi-tasking

Interpersonal skills

Organizational skills

Communication skills

Teamwork

Flexible hours

Education

Construction degree or diploma

Tools

Word

Excel

Project

Outlook

Job description

Role: Project Coordinator

Location: Etobicoke & Mississauga, Ontario

Company: Stelumar Advanced Manufacturing Inc.

Department: Stelumar Communities

Employment Type: Full-Time

Reports to: Construction Lead, Stelumar Communities

Stelumar Advanced Manufacturing Inc. (SAMI or Stelumar) is a technology-driven company dedicated to revolutionizing homebuilding in Canada through advanced modular building solutions. Founded by Canadian entrepreneur Peter Gilgan, founder of Mattamy Homes, Stelumar combines automation, robotics, and AI to modernize construction and help address the housing shortage. With state-of-the-art manufacturing facilities in the Greater Toronto Area, Stelumar is focused on accelerating construction timelines, improving consistency and making housing more attainable. Stelumar produces precision-built walls, floors, and roofing systems, factory-built modular units, and interior cabinetry and millwork at industrial scale. Its development and construction arm, Stelumar Communities, delivers scalable modular housing from planning and design to construction and handover. The team supports low- and mid-rise residential, purpose-built rental, affordable and workforce housing, student housing, hospitality, healthcare-related housing, and institutional developments. Together, Stelumar is delivering housing people are proud of.

For more information, visit Stelumar.com.

What we offer

As a Project Coordinator, you'll support a wide range of project functions, including cost reporting, shop drawings, site instructions and RFIs, change orders, trade contracts, estimating and tendering, schedule updates, and meeting and field documentation.

What you’ll do

• Follow and consistently demonstrate Stelumar's Core Values.
• Support contract administration across assigned projects – quantity take-offs, budget validation, tendering, and information flow between stakeholders.
• Maintain and circulate monthly project cost reports; track N.O.C., Change Order, and back-charge lists.
• Process sub-trade draws, progress draw reports, holdback releases, deposits, and bonds; assist the PM in validating draw and extras requests.
• Process, track, and coordinate approvals for shop drawings, SIs, and RFIs with consultants and the PM; maintain project network files and field office documentation.
• Prepare trade scopes of work and quantity take-offs; process trade contracts and draw requests; complete trade performance reviews and support estimating and value engineering.
• Monitor and update project schedules; keep stakeholders informed of delays and revisions and assist the PM in resolving scheduling issues.
• Schedule and attend project meetings (start-up, site, budget, bid closings); prepare and distribute meeting minutes.
• Coordinate with trades, consultants, and field staff on documentation, submissions, and timely reporting (receipts, time sheets, field reports) to accounts payable.
• Other duties as assigned.

What you bring

• Construction degree or diploma from an accredited college or university (or equivalent working experience).
• Proficiency in MS Office applications (Word, Excel, Project, Outlook, etc.).
• Strong attention to detail, accuracy, and ability to multi-task.
• Motivated, with integrity and a positive attitude; works well independently and as part of a team.
• Excellent interpersonal, communication, and organizational skills, with the ability to build and maintain positive working relationships.
• Flexibility to adjust core working hours, as required.
• Valid Class G driver's license for travel to other offices and construction sites, with the ability to perform field tours and inspections on an active construction site.

Bonus Points

• Experience working within construction industry.

Compensation

The expected base salary range for this position is $57,500 - $875,500. Actual pay may vary depending on your job-related knowledge, competencies, and skills. We recognize that exceptional situations may fall outside this range, and we encourage all interested candidates to apply.

Stelumar is committed to providing accommodation for people with disabilities. If you require accommodation through any aspects of the selection process, please notify us on your application and we will work with you to meet your needs.

Stelumar may use artificial intelligence (AI) tools to support our hiring process, including to help screen or assess candidates along the way. These tools work behind the scenes, while people remain at the heart of every hiring decision.

Qualified applicants for this existing vacancy will be contacted directly by the Talent Acquisition team.