Project Coordinator

Keller Foundations Ltd.; Martensville; On-site; CAD 55,000 - 75,000; Full time

Job summary

A leading construction company in Canada is seeking a Project Coordinator to assist with project management activities. This role involves tracking bid opportunities, preparing proposals, and communicating with clients. Candidates should have at least 2 years of experience in a related field and possess strong organizational and communication skills. The position offers a dynamic work environment focused on project execution.

Qualifications

• Prior work experience of at least 2 years in related role or industry.
• Familiar with Project Lifecycle Management.
• Self-motivated and able to meet deadlines.

Responsibilities

• Inputs all GW and SP entries for opportunities and projects.
• Tracks bid/opportunity lists in MS Excel and GW.
• Communicates with clients during the bidding process.
• Prepares proposals in MS Word for PM review.

Skills

Excellent customer service skills

Good communication skills

Ability to work under pressure

Education

College certificate/diploma in related field

University degree in Math, Science, Business, or Construction

Job description

Overview

The Project Coordinator works under the overall supervision of the Project Executive but works with/for a group of PMs. Project Coordinator communicates with PMs regularly to ensure all administrative items are handled in a timely fashion such as Groundworks (GW) and Sharepoint (SP) entries for opportunities and projects, purchase order requisitions, vendor invoices, and other project activities as directed by the Project Executive.

Responsibilities

• Inputs all GW and SP entries for opportunities and projects as required
• Familiar with Project Lifecycle Management and assists PMs in following established procedures
• Tracks bid/opportunity lists in MS Excel and GW and reports to PMs in weekly opportunity meetings; reviews all invitation to bid (ITB) and requests for proposal (RFP) documents and identifies Keller scope in bid documents and prepares scope plans with quantities and material lists for estimating, including upcoming bids and deadlines
• Communicates with clients during bidding process as needed by PMs
• Prepares proposals in MS Word for PM review and completion
• Identifies and resolves deviations between the proposal, scope and specifications
• Assists PMs with writing up subcontracts, project updates and lessons learned
• Sets up field folders and project folders with electronic copies in SharePoint
• Assists PMs with communicating with project teams during execution

Qualifications

Education and Experience

• College certificate/diploma in related field preferred
• University degree in Math, Science, Business, or Construction considered an asset
• Prior work experience of at least 2 years in related role or industry

Knowledge, Skills and Ability Requirements

• Self-motivated with excellent customer service skills
• Good communication skills
• Works well under pressure to hit deadlines as needed by PMs