Project Coordinator

Prospiant; Kingsville; On-site; CAD 40,000 - 60,000; Full time

Job summary

Prospiant, a leader in agriculture technology, is seeking a Project & Sales Support Coordinator to provide administrative support within a dynamic agricultural environment. The successful candidate will handle order entries, manage project timelines, and collaborate with various teams and vendors to maintain operational efficiency. Excellent organizational, communication, and attention to detail skills will be essential for this role, which offers a comprehensive benefits package and opportunities for professional development.

Benefits

Benefits package with premiums paid by company

Paid volunteer time off

Education assistance

Referral bonus

Annual bonus opportunity

Retirement plan

Qualifications

• 1+ years administrative experience required.
• Ability to sit at a desk for long periods.
• Proficiency in office software and communication tools.

Responsibilities

• Enter orders and maintain Epicor system.
• Track materials and communicate delivery timelines to customers.
• Assist Project Managers with job issues and invoicing.

Skills

Organizational skills

Communication

Attention to detail

Education

High School Diploma/GED

Job description

About Our Company - Prospiant represents the agriculture technology business portfolio of Gibraltar Industries, Inc. (NASDAQ: ROCK), and is the leading U.S.-based provider of turnkey controlled environment agriculture (CEA) solutions for growing fruits, vegetables, and flowers. The company has expertise in custom-designed, manufactured, and installed greenhouses for research, education, and retail garden centers.

Prospiant Embodies Long-term Stability With The Unmatched Financial Strength And End-to-end Expertise Of Our Heritage Brands; Gained During More Than 150 Years Of Combined Business Success. Our Customers Rely On Our Expertise To Succeed In These Markets

• Produce — growers of fruits and vegetables located closer to grocery retailers and restaurants they supply
• Commercial — growers of flowers and plants as well as greenhouses for educational, research and institutional organizations and retail businesses
  
  

We are trusted AgTech experts partnering to grow a prosperous and sustainable world. Our success in the produce, commercial, and cannabis markets couldn't be possible without our employees' commitment to our core values - Make It Better, Make It Right, Make It Together, and Make An Impact.

• Make It Better - Challenges our way of thinking every day to exceed the needs of our customers and improve our business and workplace. Raises the bar and sets new standards.
• Make It Right - Cares about doing the right thing for fellow employees, customers, and our communities. Holds high standards of ethics and safety and includes others. Does not look the other way when something is amiss.
• Make It Together - Works collaboratively with others, across the organization, and with our customers. Fosters a culture that is inclusive of different perspectives and experiences.
• Make An Impact - Approaches work and life with an intent to drive change and make a difference for our customers, investors, and community.
  
  

Gibraltar is a leading manufacturer and supplier of products and services for North American AgTech, renewable energy, residential, and infrastructure markets. By building solutions that make life better for people and the planet, Gibraltar advances the art and science of engineering, science, and technology to shape the future of comfortable living, sustainable power, and productive growing.

Guided by an inclusive, values-driven culture that celebrates and rewards different perspectives, we work together to create lasting positive impact on everyone our business touches. To learn more about what makes us #GibraltarProud, visit our website: www.gibraltar1.com

Position Summary

The Project & Sales Support Coordinator provides general administrative support to a group of professionals. Serves as the first point of contact, representing Prospiant with vendors, clients, visitors, and callers. This position assists executives in staff capacity by coordinating office services, meeting preparation, records control, and special management studies.

Primary Responsibilities

• Enter orders and maintain Epicor system.
• Work with outside vendor partners on project related rentals or direct shipments.
• Take information for PM provided quotes and put into material list
• Create and enter material Purchase Orders
• Create Receipts of delivered Purchase Orders
• Put into production/cut direct purchase orders and send
• Receive confirmations and update Epicor on due dates
• Enter subcontractor payments as well as verifying accuracy prior to submitting to accounting.
• Request invoice from AR and charge credit card (or hold order for payment)
• Track materials and communicate delivery time tables to customers and send confirmations to crews.
• Follow up on past due shipments of direct items
• Assist with monthly financials
• Invoice customers for completed work
• Maintain and update customer project management system.
• Assist Project Managers and subcontractors with related job issues
• Manage and execute GC contracts and payment schedules
• Answer customer, subcontractor, and team member phone calls
• Approve and receive invoices and direct purchase orders including: 3rd party material, rental, freight invoices.
• Request order to be closed once all costs are in

Position Qualifications

• High School Diploma/GED
• 1+ years administrative experience
• Able to sit for up to 8 hours a day
• Able to look at a computer for up to 8 hours a day
  
  

Why Prospiant?

• Benefits package with premiums paid by company
• Dynamic workplace
• Paid volunteer time off
• Education assistance
• Referral bonus
• Annual bonus opportunity
• Retirement plan
• Opportunity to get involved with employee resource groups and engagement events
  
  

Gibraltar is an Equal Opportunity Employer; and considers applicants for all positions without regard to race, color, religion, creed, gender, gender identity, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status. In addition, Gibraltar will provide reasonable accommodations for qualified individuals with disabilities.