Project Coordinator

Muskoka Algonquin Healthcare; Huntsville; Hybrid; CAD 60,000 - 75,000; Full time

Benefits offered by this job

Staff referral program $1000

Extended health benefits

Enrolment in the Healthcare of Ontario Pension Plan (HOOPP)

Job summary

A healthcare organization in the Muskoka District is looking for a Project Coordinator responsible for leading lower-complexity projects and supporting larger initiatives. This role requires strong organizational and collaboration skills, along with a degree in Health Administration or a related field. The position includes overseeing policy revision processes and working with multiple stakeholders, with a mix of site-based responsibilities at Huntsville and Bracebridge locations. Competitive perks include health benefits and a referral program.

Qualifications

• Minimum 1 year of experience building and maintaining effective team and working relationships.
• Certified Associate of Project Management (CAPM) is preferred.
• Experience in a healthcare setting is preferred.

Responsibilities

• Coordinate small- to medium-sized projects through the project life cycle.
• Support Senior Project Managers in managing larger projects.
• Work closely with cross-functional teams for project execution.

Skills

Organizational skills

Collaboration skills

Communication skills

Education

Diploma or Degree in Health Administration, Business, Quality Improvement, Project Management

Tools

Monday.com

Asana

Jira

Trello

Job description

Muskoka Algonquin Healthcare (MAHC) is a multi-site organization that includes the Huntsville District Memorial Hospital Site and the South Muskoka Memorial Hospital Site, and together we provide outstanding, integrated care to support people in living their healthiest lives.

ROLE

Reporting to the Manager, Project Management Office, the Project Coordinator is a key member of the Project Management team, responsible for leading lower-complexity projects, supporting larger initiatives, and overseeing the organization’s ongoing revision of policies and processes within the Document Management System (DMS). This role requires a highly organized, self-motivated, and digitally proficient individual who collaborates effectively with internal stakeholders and external partners to ensure projects and process improvements align with organizational strategy and operational priorities.

• Coordinate small- to medium-sized projects through the project life cycle: Initiation, Planning, Execution, Monitoring and Controlling, and Closing
• Support the Manager, PMO and Senior Project Managers in planning, managing, and monitoring larger, complex projects from concept through to implementation
• Work closely with Project Leads (Managers) to ensure successful execution of project goals, including maintaining time, scope and budget requirements
• Work closely with cross-functional teams to align initiatives with organizational goals, reduce redundancies, and enhance operational effectiveness
• Facilitate collaboration between departments to ensure the effective implementation and communication of interdisciplinary processes, procedures, and projects
• Oversee the organization’s large collection of policies and procedures in the Document Management System (DMS)
• Support managers and subject matter experts with researching, developing and updating policies, procedures, and standards of practice
• Manage the timeline and revision cycle for updating and maintaining DMS policies & procedures, including document check-out, review distribution, formatting, formal signing authority, and check-in

QUALIFICATIONS

• Diploma or Degree in Health Administration, Business, Quality Improvement, Project Management, or similar program (required)
• Minimum 1 year of experience building and maintaining effective team and working relationships
• Certified Associate of Project Management (CAPM) designation (preferred)
• Experience in a healthcare setting (preferred)
• Experience with policy management and/or Document Management Systems (preferred)
• Experience with project management systems, such as Monday.com, Asana, Jira, Trello (preferred)

ADDITIONAL PERKS AT MAHC

• Staff referral program $1000 (for each successful permanent part-time and permanent full-time new hire you refer to MAHC)
• Extended health benefits(permanent full-time)
• Enrolment in the Healthcare of Ontario Pension Plan (HOOPP)

ADDITIONAL INFORMATION

Location

Remote/Multi-site. This position requires on-site work at both the South Muskoka Memorial Hospital (SMMH) located in Bracebridge and Huntsville District Memorial Hospital (HDMH) located in Huntsville. This position is not remote and requires regular attendance at our Huntsville and Bracebridge locations. Applicants must reside within 125km of one of our hospital campuses or be willing to relocate prior to starting. *Exceptions will be considered on a case-by-case basis.

Remote work arrangements may be available in accordance with organizational policy.

Hours of Work

Monday – Friday during regular business hours, you may be required to be available occasionally during evenings and weekends according to departmental and organizational requirements.

Recruitment Process

• Submit your cover letter and resume together as either a PDF or Word document(s) to this posting by 11:59 pm on the closing date. Please Note:Applicants must submit their application through this posting listed to be considered. Email and paper submissions will not be accepted unless otherwise indicated.
• If you are viewing this job posting on a website other than mahc.ca/careers, you may not be viewing the most up-to-date information. To see other opportunities or to view the most up-to-date version of this job posting, including rate of pay, please visit mahc.ca/careers.
• We thank all applicants for their interest in this opportunity. As much as we would like to reach out to every applicant, please note that only those selected for an interview will be contacted. Selection will be based on skills, abilities, experiences, and qualifications. MAHC reserves the right to conduct interview(s) or other applicable testing where required.
• Please note, AI (Artificial Intelligence) is not being used to screen, assess, or select applicants in our recruitment process.

Conditions of employment for external hires includes;

• Proof of immunization and vaccination records to the Hospital’s Occupational Health and Safety department
• Legal entitlement to work in Canada
• Satisfactory Criminal Record & Judicial Matters Check

Our organization

MAHC is committed to a selection process and work environment that is inclusive and barrier-free. We encourage applicants from all equity-deserving groups, including but not limited to, individuals who identify as Indigenous, racialized, seniors, persons living with disabilities, women, and those who identify as 2SLGBTQ+.

Accommodation

Accommodation will be provided in accordance with the Ontario Human Rights Code. If you have accommodation needs for attendance at the interview, please advise us at time of the interview being scheduled.