Central Registration & Scheduling Clerk - Permanent Part-Time (Mulit-Site)

Muskoka-Algonquin-Healthcare-1; Bracebridge; On-site; CAD 37,000 - 45,000; Part time

Benefits offered by this job

Staff referral program

Extended health benefits

HOOPP pension

Collaborative team environment

Job summary

Muskoka Algonquin Healthcare (MAHC) is seeking a part-time Central Registration and Scheduling Clerk to support two hospital sites—HDMH in Huntsville and SMMH in Bracebridge. You will handle the switchboard, registrations, admissions and scheduling, ensuring smooth patient flow.

Applicants should have an Office Administration certificate, Medical Terminology, and strong clerical skills, including fast typing and excellent communication. Flexible shifts and weekend availability are required.

Qualifications

• Significant clerical experience with strong organization.
• Proficient typing (≈60 wpm) and MS Office skills.
• Experience with healthcare software systems is preferred.
• Excellent communication, both verbal and written.
• Ability to work independently and manage multiple tasks.

Responsibilities

• Answer incoming calls on the main switchboard and direct inquiries.
• Greet patients/visitors and provide directions to contacts or services.
• Respond to patient status inquiries using hospital systems and lists.
• Handle code alerts and emergency call directing as needed.
• Coordinate patient registration for inpatient/outpatient processes.
• Process admissions, discharges, transfers, and appointments via phone.
• Collect and verify demographics and financial data for appointments.
• Provide appointment preparation instructions and notify physicians of changes.

Skills

Clerical experience

60 wpm typing

Interpersonal skills

Telephone skills

Healthcare software

Independent work

Education

Office Administration certificate

Medical Terminology

Tools

Electronic Health Records

Job description

Multi-Site (Working at both HDMH & SMMH)

Tracking Code

26-449

Position Type

Part Time

Salary Range

$27.37 - $32.82

Salary Type

Hourly

Posted Date

9/28/2026

Job Closing Date

10/30/2026

Working together to provide outstanding integrated health care to our communities delivering best patient outcomes with exemplary standards and compassion, Muskoka Algonquin Healthcare (MAHC) is a multi-site organization that includes Huntsville District Memorial Hospital Site and South Muskoka Memorial Hospital Site.

ROLE

As a Central Registration and Scheduling Clerk at Muskoka Algonquin Health c are you will;

• Answer incoming telephone calls on main switchboard connecting callers to extension/area directing any complex inquiries to the appropriate individual or department after ascertaining the nature of the call
• Greet patients/visitors to provide basic information and direction to appropriate contacts or services
• Respond to inquiries regarding patient status utilizing hospital computer system and/or patient lists
• Responding to and announcing Code Alerts
• Directing calls in emergency situations
• Assist individuals wishing to pick-up or drop-off packages etc. during off hours
• Ensure patient registration functions (inpatient/outpatient) are carried out in an efficient manner by interviewing patients/family to collect and process registration information
• Process admission and discharge/transfer
• Receive and process appointment/test requisitions in accordance with appropriate procedure and protocols efficiently
• Respond to telephone calls from patients to book appointments
• Schedule appointments via telephone, and interview patient to collect/validate demographics, financial data, and other required information, advising patient of any information required and what items to bring when arriving for appointment
• Provide preparation instructions for appointment
• Call the patient’s physician office directly or notify the patient directly regarding scheduling changes and/or cancellations of procedures

REQUIRED EDUCATION & CERTIFICATION(S)

• Certificate in recognized Office Administration course or equivalent experience
• Successful completion of Medical Terminology course

REQUIRED SKILLS & EXPERIENCE(S)

• Significant recent clerical experience including excellent organization skills
• Excellent keyboarding and computer skills having worked with spreadsheets and word programs, including speed and accuracy – 60 wpm
• Excellent interpersonal, verbal and written communication skills
• Ability to organize and control all functions within the department
• Knowledge of office equipment (computers, fax, photocopier etc.)
• Ability to interpret instructions and fulfil as requested
• Experience with Healthcare oriented software programs
• Ability to exercise good judgement, take initiative and work independently
• Previous Hospital experience
• Must have the ability to exercise a high degree of diplomacy and tact; excellent customer service and interpersonal communication skills
• Ability to effectively communicate via the telephone and in-person to serve the needs of patients/staff/visitors in a manner that is customer service oriented, efficient and productive, in a sensitive and caring manner
• Must be highly flexible; able to accommodate changing needs of the department
• Ability to work well under pressure with minimal supervision
• Willingness to workdays /nights/weekends

ADDITIONAL PERKS AT MAHC

• Staff referral program (Earn up to $1000 for each successful Permanent Part Time and Permanent Full Time new hire you refer to MAHC)
• Extended health benefits (Permanent Full-Time only)
• Enrolment in the Healthcare of Ontario Pension Plan (HOOPP)
• Collaborative and supportive team environment

ADDITIONAL INFORMATION

Location: Multi-Site, working on site at both the South Muskoka Memorial Hospital (SMMH) located in Bracebridge and Huntsville District Memorial Hospital (HDMH) located in Huntsville. Applicants must reside within 125km of one of our hospital campuses or be willing to relocate prior to starting. *Exceptions will be considered on a case-by-case basis

Hours of Work: Must be available to work shifts including days, evenings, nights and weekends. Shifts and hours may change according to departmental requirements per the collective agreement.

Recruitment Process

• We thank all applicants for their interest in this opportunity. As much as we would like to reach out to every applicant, please note that only those selected for an interview will be contacted. Selection will be based on skills, abilities, experiences, and qualifications. MAHC reserves the right to conduct interview(s) or other applicable testing where required
• Please note, AI (Artificial Intelligence) is not being used to screen, assess, or select applicants in our recruitment process

Conditions of employment for external hires includes;

• Proof of immunization and vaccination records to the Hospital’s Occupational Health and Safety department
• Legal entitlement to work in Canada
• Satisfactory Criminal Record & Judicial Matters Check

Our organization: MAHC is committed to a selection process and work environment that is inclusive and barrier-free. We encourage applicants from all equity-deserving groups, including but not limited to, individuals who identify as Indigenous, racialized, seniors, persons living with disabilities, women, and those who identify as 2SLGBTQ+.

Accommodation will be provided in accordance with the Ontario Human Rights Code. If you have accommodation needs for attendance at the interview, please advise us at time of the interview being scheduled