Project Coordinator

Deep River & District Hosptial; Deep River; On-site; CAD 55,000 - 75,000; Full time

Job summary

A healthcare organization in Deep River is seeking a Project Coordinator to support various projects and administrative tasks. The role involves working with internal and external teams to manage project timelines, report on progress, and assist in the development of business materials. Candidates should have a post-secondary education in Health or Social Sciences and experience in project coordination within a healthcare setting. The position requires strong analytical, communication, and problem-solving skills, along with proficiency in Microsoft Office applications.

Qualifications

• Experience in a health care environment preferred.
• Minimum of 2-3 years in a project coordination role.
• Proficiency in Microsoft Office applications.

Responsibilities

• Assist with project management and implementation for various initiatives.
• Track multiple projects and prepare reports on progress.
• Coordinate and schedule meetings with stakeholders.

Skills

Analytical skills

Communication skills

Problem-solving skills

Leadership skills

Detail-oriented

Education

Post-secondary education in Health or Social Sciences

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

The Project Coordinator functions as a knowledgeable member of the administration team to provide support for various projects and administrative needs within the organization. The Project Coordinator works with internal and external technical and subject matter experts, and internal management staff to support general administrative and project activities, including but not limited to project scheduling, reporting, summarizing project data, scheduling management and quality system documentation. The Project Coordinator provides support for special projects, clinical care improvements and technology and information management transformation by providing project support and change management expertise.

Position Relationships

The Project Coordinator reports directly to the Executive Vice President and Chief Financial Officer and works as a member of the administration team.

Frequent contact with organizational personnel, including clinical and support teams, leadership, physicians and patients / residents across all areas of operations. Consults regularly with Vice President of Clinical Services and Chief Nursing Executive, clinical leadership and other leaders within the organization and outside the organization.

Position Responsibilities :

• Assist with project management and implementation for initiatives and special projects
• Work closely with Project Lead(s) to provide project management support including development of project plans, timelines, and work schedules, monitoring of project schedules and working with team members in preparation of reports, documents, etc.
• Organize / schedule and track multiple projects and timelines
• Assess project output against quality control standards
• Assist team members in the production of presentations and reports
• Support the production and organization of business development materials
• Report project activities, outcomes and milestones to executive and project leadership
• Collect, track and report information on project progress
• Problem solve within the scope of the role to achieve project outcomes, escalating as required
• Coordination and scheduling of internal and external meetings
• Attend meetings, agenda preparation and distribution, taking, producing and distribution of meeting minutes and following up on action items
• Assist with communication with consultants, clients, construction, marketing team and other project stakeholders
• Maintain project documents and correspondences.

Qualifications : Education

• Post-secondary education in Health or Social Sciences, Business Administration, or an acceptable combination of equivalent experience.
• Project Management Professional (PMP) designation considered an asset

Experience

• Minimum of two (2) years relevant experience in a health care environment preferred
• A minimum of 2-3 years of experience in a project coordination role preferred
• Understanding of both clinical and administrative functions and processes within a health care setting
• Knowledge of change management process, redesigning clinical processes and / or business processes
• Working knowledge and general understanding of workflow within a Healthcare setting.

Abilities

• Demonstrated troubleshooting and problem-solving skills
• Proven oral and written communication skills
• Demonstrated effective interpersonal skills with all levels of staff including physicians, patient service leaders, Ministry representatives and other internal / external client groups
• Demonstrated leadership skills
• Proven analytic capacity, attention to detail and demonstrated ability to work independently
• Demonstrates proficiency in Microsoft Word, Excel, PowerPoint and Outlook
• Proven attendance record
• Demonstrates understanding and complies with patient / resident and staff safety policies and procedures
• Ability to work independently and be self-directed in a fast paced and dynamic environment
• Effective prioritization, multi-tasking, time management and organizational skills
• Demonstrated detail orientation in day-to-day work and deliverables
• Initiative, sound judgment and attention to detail
• Produce high quality work while meeting deadlines
• Understanding of the principles of adult learning.

Physical Demands

• Ability to perform well in moderate to high stress situations
• Ability to work with frequent interruptions and changing priorities
• Bending, and lifting of objects
• Requires intense visual, listening and mental concentration for moderately long periods of time
• Varying periods of sitting, standing, and walking.

Working Conditions

• Regular meetings on off hours
• Risk of exposure to infection
• Responsible to be on-call for the organization at various times
• Varying combination of private office, nursing unit and patient / resident room settings

Accountabilities

• Adhere to DRDH standards of behavior
• Attend and participate in identified training and / or education updates as deemed necessary to maintain competence with DRDH privacy, safety, and operational practices
• Know and follow all policies, procedures, and instructions
• Not to interfere with, alter, misuse or remove anything provided for safety
• Report all accidents, injuries, good catches / near misses / adverse events and dangerous events
• Work in compliance with the provisions of the Occupational Health and Safety Act and the regulation by ensuring to :
• Use or wear the equipment, protective devices or clothing that the worker’s employer requires to be used or worn;
• Report to his or her employer or supervisor the absence of or defect in any equipment or protective device of which the worker is aware and which may endanger himself, herself or another worker; and
• Report to his or her employer or supervisor any contravention of the Act or the regulations or the existence of any hazard which he or she knows.

Hours of Work

• As required to fulfill duties and obligations
• Full-time, onsite 37.5 hours / week
• Part time as assigned
• Ability to work rotating shifts, weekends, and holidays

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or requirements. Other duties may be assigned and may not be limited to the scope of an individual department.

Resumes must be submitted through the Career Section of the DRDH Website :

http : / / www.drdh.org / hr

Deep River and District Health supports the principles of employment equity, employee health, wellness and individual safety and the compliance of the Accessibility for Ontarians with Disabilities Act (AODA). We ask that job applicants requiring accommodation inform Deep River and District Health so that suitable arrangements can be prepared that take into account the applicant’s accessibility needs.

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Project Coordinator • Deep River, Ontario