Project Coordinator

Unleash the Power of Multi-Mission Excellence: Safeguarding the Seas for the World's Navies.

Step into a world where cutting-edge technology meets unparalleled expertise. Ultra Maritime pioneers delivering multi-mission solutions that protect and empower the naval forces worldwide. With our extensive portfolio of capabilities, our innovations are utilised on naval fleets across our allied navies around the globe.

As the maritime and underwater battlespace evolves, we tirelessly push the boundaries to develop advanced specialist systems that provide our 'five-eyes' Defence customers with an unbeatable warfighting edge. From surface vessels to sub-surface operations and unmanned platforms, we are revolutionizing the way naval missions are executed.

We thrive on collaboration and partnering with our customers to ensure mission success. Our expert solutions encompass an array of game-changing technologies, including state-of-the-art sonar, radar, expendables, signature management, and naval power systems.

Join us in shaping the future of naval warfare and together, we will safeguard the seas and empower navies worldwide!

The Ultra Project and Program function is responsible for providing the strategy for the planning and execution of all development and production program. The function controls program costs, manages adherence to technical and schedule performance plans. The function manages the risks and opportunities and directly interfaces with customers as required.

The Coordinator role performs a variety of activities in support of one or more Project/Program Managers, with the overall goal of meeting project aims. Activities include scheduling, project metrics, engaging stakeholders and facilitating reviews to establish current performance. The Coordinator is responsible for ensuring reliable performance data is available, while the Project Manager is responsible for acting on that data to ensure contract delivery.

At Ultra Maritime you will be:

• Given a wealth of development opportunities with a clear career plan in-mind
• Provided with internal and external training opportunities
• Part of an agile organization, with the ability to make a real difference
• Involved in multiple domains and projects, throughout the engineering lifecycle
• Working in a dynamic environment, with the ability to make significant personal impact
• Given exposure to all functional and business areas, with opportunities to broaden your knowledge
• In an environment where talent is recognized and promoted

Nationality Requirements
Candidates must be eligible to obtain the relevant security clearance required for the role, due to the nature of the programmes we deliver for our customers.

Job Description
Key Responsibilities

• Gather, collate, track and verify performance data from multiple sources.
• Use Earned Value Management (EVM) or other metrics to track project progress in respect of required milestones.
• Compare actual costs to planned costs and highlight issues to the Project Manager.
• Raise issues and exceptions to appropriate levels for resolution.
• Review required documents for accuracy and completeness.
• Maintain project schedule in MS Project (or supports a Scheduler to do so, on larger projects).
• Provide insights on how to improve project processes for better overall delivery and value.
• Create presentations and related project material for internal and external customers for review. Carry out tracking of the corrective actions that result from those reviews.
• Support the delivery of proposals to customers.
• Work with functional counterparts to manage project resources through effective resource planning.
• Identify and manage the alleviation of project risks and the realization of project opportunities.
• Ability to understand and develop procedures.

Role Requirements

• Candidates must be capable of completing and successfully passing a Canadian Controlled Goods assessment.
• Candidates must be capable of acquiring a Canadian Reliability and NATO Secret Security clearance, and be able to travel within Canada and overseas occasionally.

Qualifications/Skills

• Bachelor’s degree in a technical or business-related discipline or equivalent experience/combined education.
• 3 years of experience in project management process orientated roles (such as project controls or PMO support).
• Prior experience in using MS Project a benefit.
• PMP certification or equivalent a benefit.
• Background in defense/aerospace/manufacturing industry desirable.
• Experience scheduling development projects, reporting on progress and running metrics.
• Business acumen to include a working knowledge and understanding of project performance management and tracking.
• Demonstrated success in developing and maintaining internal and external stakeholder relationships with high level of satisfaction.
• Strong skills with MS Office suite. Ability to create presentation and related project materials.
• Familiar with basic financial concepts.
• Knowledge of performance reporting.
• Strong communication skills.
• Experience in supporting customer programs.
• Attention to detail and analytical skill.
• Professional presence with desire to improve processes.

Diverse & Inclusive Employer
Ultra Maritime is an equal opportunities employer that values diversity, inclusion, equity and equality. Underpinned by our values, behaviours, and policies, we want you to feel empowered to be your best and authentic self.

We promote a workplace that welcomes people from all backgrounds and cultures; believing that this will increase our diversity of thinking, and ultimately ensure we continue delivering on our commitments to our customers.

We do not discriminate based on race, religion, colour, national origin, gender identity, sexual orientation, age, marital status, veteran status, or disability status and welcome applications from all candidates.

What’s in it for you?
We offer a competitive benefits package including extended health and dental, life insurance, RRSP, deferred profit sharing, optional critical illness insurance, an EFAP and student bursaries.

We encourage regular manager-employee performance feedback, goal alignment and employee development through our Employee Performance Development Plan (EPDP) and offer employee education assistance to allow our people to acquire new qualifications and certifications.