Project Coordinator

Trinity Western University; City of Langley; On-site; CAD 60,000 - 75,000; Full time

Job summary

A leading educational institution in Canada is seeking a Project Coordinator to support capital improvement projects across campus. This position involves coordinating project schedules, maintaining documentation, and ensuring compliance with university policies. Candidates should possess strong organizational and communication skills, along with experience in project management and a background in construction. A comprehensive benefits package is included.

Benefits

Comprehensive benefits package

Tuition Benefit for courses at TWU

Free access to fitness facilities

Employee and Family Assistance Plan

Discounts at local stores and restaurants

Qualifications

• 3–4 years in a progressive administrative support role, preferably in construction.
• Experience with project coordination of new construction.
• Ability to manage multiple priorities effectively.

Responsibilities

• Coordinate multiple capital projects from inception to completion.
• Support budget tracking and documentation.
• Facilitate communication among stakeholders.

Skills

Project management software experience (e.g., Procore)

Strong organizational skills

Excellent communication skills

Knowledge of construction practices

Proficiency in Microsoft Office Suite

Education

Business or related degree

PMP Certification

Tools

AutoCAD

Revit

Job description

Position Purpose And Summary

The Project Coordinator supports the planning, design, and execution of capital improvement projects across campus. This role works closely with the Project Manager, Capital Projects, to work with consultants, contractors, university stakeholders, and external agencies to ensure the timely and cost-effective delivery of projects in alignment with university goals, budgets, and standards. Projects may include new construction, major renovations, deferred maintenance, and infrastructure upgrades.

Key Areas of Accountability

• Assist in the coordination of multiple capital projects from inception through completion.
• Support the Project Manager (PM), Capital Projects with scheduling, budget tracking, documentation, and reporting.
• Organize and maintain project documentation, including contracts, drawings, permits, RFIs, change orders, meeting minutes, and reports.
• Schedule and coordinate project meetings with internal and external stakeholders.
• Monitor project milestones and timelines, proactively identifying delays and potential issues.
• Assist in preparing and reviewing project scopes, cost estimates, and bid packages.
• Facilitate communication among design teams, construction contractors, and the university department.
• Ensure compliance with university policies, state regulations, safety standards, and sustainability goals.
• Works with the PM to develop and update Standard operating Procedures, Safety Procedures and
• Support capital planning efforts by maintaining databases, asset inventories, and project dashboards.
• Support the Project Manager (PM), Capital Projects, with budget tracking, documentation, reporting and invoice processing.
• Ensure the Expense Tracker is updated weekly and reconciled monthly to Vena.
• Ensure all vendors' invoices are submitted for payment promptly
• Develop and maintain an Asset Maintenance strategy.
• Plan, organize, and implement maintenance services for all campus buildings.
• Execution of the Facility Services - Service Guide maintenance deliverables, including completion of Service Requests in the prescribed timeline.
• Ensure preventative maintenance is properly scheduled and implemented.
• Track utility (electricity, natural gas, water, etc.) performance of the campus facilities and make recommendations for environmental improvements.
• Ensure drawings for existing facilities are accurate and readily available.
• Ensure the Computerized Maintenance Management System (CMMS) potential is maximized.
• Ensure departmental policies and procedures are current and adhered to.
• Ensure critical assets are identified and critical spare parts are inventoried in preparation for business continuity.
• Ensure all relevant documentation [JP1] is received from Capital Projects after each renovation or construction project.
• Responsible for regularly inspecting all TWU assets and communicating with staff and faculty in all buildings.
  
  

Duties and responsibilities that do not constitute a major change may be added, deleted, or changed at any time at the discretion of the supervisor either orally or in writing.

The Person

Skills And Abilities

• Experience with project management software (e.g., Procore, e-Builder, MS Project).
• Strong organizational and time-management skills with the ability to manage multiple priorities.
• Superior interpersonal skills
• Excellent verbal and written communication skills.
• Ability to work collaboratively with diverse stakeholders, including various operational departments, faculty, students, administrators, and contractors.
• Working knowledge of construction practices, contract administration, and budgeting tracking.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); familiarity with AutoCAD or Revit is a plus.
• Demonstrated skill in the project coordination of new construction.
• Able to make independent decisions and use sound judgment in applying TWU policies, rules, and regulations
• Proven analytical and problem-solving skills.
  
  

Personal

Driven and inspired by the idea of positively impacting the various marketplaces of life through the development of godly Christian leaders by serving the Trinity Western University community.

A dedicated and mature evangelical Christian with an earnest desire to serve in family, church, work, and community. Affirm and support TWU’s mission, values, Statement of Faith, and Community Covenant. Strength of character and reputation, integrity, and focused. A winsome personality with a positive and friendly attitude.

Servant-Leader Way of Life:Act in a manner that exemplifies Jesus Christ in all on and off-campus contacts, thereby living out the servant leadership mission of the university and contributing effectively towards achieving the institutional and Kingdom goals of the organization.

Key Internal Interactions

Reports: n/a

Reportsto: Project Manager, Capital Projects

Standards & Requirements

Education

• Business or related degree preferred and/or related work experience. Formal training in project management or procurement an asset
• PMP Certification would be considered an asset.
  
  

Experience

• 3–4 years in a progressive administrative or analytical support role, preferably within the contruction or manufacturing industry.
• Project Management experience is preferred.
  
  

Updated: July 2025

SalaryClassification: 7

Agreed to by: Capital Projects and People & Culture

Benefits Of Working At TWU

• A comprehensive benefits package which includes extended health, dental, and insurance and an RRSP matching program.
• Annual statutory holidays (14) with generous vacation accruement.
• Tuition Benefit for TWU undergraduate and graduate level courses to enhance knowledge and professional competency.
• Torch tuition scholarship for dependents of eligible employees attending TWU.
• Free access to TWU’s fitness/gym facilities and the Norma Marion Alloway Library.
• Subsidized meals at the main cafeteria.
• Discounts and perks for the on-site Trinity Western Outfitters Campus Store and coffee shops, as well as shops and restaurants in Fort Langley.
• Wellness benefits (i.e., counselling, sick days, personal days, and health/wellness spending account).
• Free recreational equipment rentals (e.g., paddle boards, snowshoes, kayaks, etc.).
• Free employee parking on campus.
• Special community events throughout the year.
• Employee and Family Assistance Plan (EFAP).
• A positive Christian fellowship environment.
  
  

Trinity Western University encourages applications from all eligible candidates who are able to commit to the University’s mission, values, and Christian identity as articulated in its Statement of Faith and Community Covenant. We are committed to an ethic of inclusion and to the equal treatment of all persons without discrimination in accordance with human rights law.

We particularly invite applications from indigenous people, women, persons with disabilities, and visible minorities. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority. Persons with disabilities who anticipate needing accommodations during the application process should contact People & Culture.

Trinity Western University is located on the traditional ancestral territory of the Sto:lo people.