Project Coordinator

Actalent; Calgary; On-site; CAD 60,000 - 90,000; Full time

Job summary

Actalent in Calgary, AB, is seeking a Project Coordinator to serve as the administrative and technical backbone for multiple project teams. You will manage documentation, submittals, RFIs, and schedules, enabling Project Managers and Superintendents to focus on execution and client relations.

This office-based role supports two to three projects at once, growing with the team. You will maintain logs, trackers, procurement records, and change orders while communicating with consultants, trades,

Qualifications

• 1–3+ years of project coordinator or similar experience.
• Proven ability to manage submittals, RFIs, logs, and project records.
• Strong MS Office skills (Excel, Outlook, Word) for tracking and reporting.
• Experience with construction documentation in commercial projects.
• Excellent written and verbal communication skills.

Responsibilities

• Organize and maintain project documentation, drawings, logs, and records.
• Support Project Managers and Superintendents with schedules and procurement tracking.
• Prepare trackers and reports to show project status and issues.
• Coordinate submittals and RFIs, maintain logs for each project.
• Assist with schedule updates, milestones, and Gantt chart usage.
• Support change management and closeout documentation.
• Communicate with consultants, trades, and suppliers to move projects forward.

Skills

Project coordination

Documentation management

Submittals & RFIs

Scheduling support

MS Office

Procurement tracking

Log & records management

Education

Bachelor's degree in Construction Management or related field

Tools

Procore

Job description

Job Description

The Project Coordinator acts as the administrative and technical backbone of the project team, providing critical support to Project Managers and Superintendents throughout the project lifecycle. This role focuses on managing project documentation, submittals, RFIs, schedules, procurement tracking, change management, and project closeout activities. By taking ownership of these administrative and coordination tasks, the Project Coordinator enables Project Managers to focus on project execution, client relationships, cost control, and subcontractor management. This is primarily an office-based position that supports approximately two to three projects or Project Managers at the same time and will grow alongside the expansion of the project team.

Job Title: Project Coordinator

Job Description

The Project Coordinator acts as the administrative and technical backbone of the project team, providing critical support to Project Managers and Superintendents throughout the project lifecycle. This role focuses on managing project documentation, submittals, RFIs, schedules, procurement tracking, change management, and project closeout activities. By taking ownership of these administrative and coordination tasks, the Project Coordinator enables Project Managers to focus on project execution, client relationships, cost control, and subcontractor management. This is primarily an office-based position that supports approximately two to three projects or Project Managers at the same time and will grow alongside the expansion of the project team.

Responsibilities

• Manage and organize project documentation, including RFIs, submittals, drawings, logs, and other project records to ensure accurate and up-to-date information is readily available.
• Support Project Managers and Superintendents with day-to-day project coordination, including tracking schedules, procurement activities, change events, and outstanding action items.
• Create, maintain, and update project records, trackers, and reports to provide clear visibility into project status, progress, and outstanding issues.
• Coordinate and track submittals and RFIs, ensuring timely preparation, submission, review, and response, and maintain accurate logs for each project.
• Assist with project scheduling support, including updating schedules, monitoring milestones, and supporting the use of tools such as Gantt charts where applicable.
• Support procurement tracking by monitoring material and equipment orders, deliveries, and related documentation to keep projects on schedule.
• Assist with change management by tracking change events, supporting the preparation and processing of change orders, and maintaining related documentation.
• Contribute to project closeout activities by organizing final documentation, ensuring all records are complete, and supporting the handover process.
• Communicate proactively with consultants, trades, suppliers, and internal team members to follow up on outstanding items and keep projects moving forward.
• Provide professional administrative support to the project team, including document control, filing, data entry, and preparation of project correspondence.
• Support multiple projects simultaneously, balancing competing priorities and deadlines while maintaining a high level of organization and attention to detail.
• Assist in maintaining strong client communication and customer service by responding promptly and professionally to inquiries and requests related to project documentation and coordination.

Essential Skills

• 1–3+ years of experience as a Project Coordinator, Project Administrator, Construction Coordinator, Project Assistant, Junior Project Manager, or in a similar project support role.
• Proven experience managing project documentation, logs, and project administration activities in a construction or project-based environment.
• Strong organizational and document management skills with the ability to keep multiple projects and records structured and up to date.
• Demonstrated ability to support multiple projects simultaneously and manage competing priorities and deadlines.
• Hands-on experience with submittals, RFIs, schedules, and project documentation processes.
• Strong Microsoft Office skills, including Excel, Outlook, and Word, with the ability to create and maintain spreadsheets, trackers, and reports.
• Experience creating and maintaining project records, trackers, and status reports to support project visibility and decision-making.
• Excellent written and verbal communication skills, with the ability to communicate clearly and professionally with internal and external stakeholders.
• Experience working on projects with values ranging from $50K to $1M.

Additional Skills & Qualifications

• Experience working in a commercial general contracting environment.
• Familiarity with Procore or similar construction management software.
• Experience using Gantt charts and supporting project schedules.
• Education in Construction Management, Engineering Technology, Architectural Technology, Civil Technology, or a related field.
• Experience supporting retail, commercial, institutional, mixed-use, or tenant improvement projects.
• Exposure to procurement processes, including tracking orders and deliveries.
• Exposure to change management processes, including change events and change orders.
• Exposure to project closeout processes and final documentation requirements.
• Highly organized and detail-oriented approach to work.
• Strong sense of urgency with the ability to follow up consistently on outstanding items.
• Administrative and process-driven mindset with a focus on accuracy and consistency.
• Professional communication style with strong customer service skills.
• Ability to manage multiple deadlines and shifting priorities in a fast-paced environment.
• Collaborative team player who works effectively with project teams and stakeholders.

Work Environment

This role is primarily office-based, with approximately 90% of the time spent in the office and about 10% on site visits as needed to support project activities. The typical schedule follows a Monday to Friday daytime workweek. The position supports roughly two to three projects simultaneously within a collaborative team environment that values communication, organization, and mutual support.

Job Type & Location

This is a Permanent position based out of Calgary, AB.

Pay And Benefits

The pay range for this position is $60000.00 - $90000.00/yr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Workplace Type

This is a fully onsite position in Calgary,AB.

À propos d'Actalent

Actalent est un leader mondial dans les services d’ingénierie et de sciences ainsi que dans les solutions de talents. Nous aidons des entreprises visionnaires à faire progresser leurs initiatives d’ingénierie et de science grâce à l’accès à des experts spécialisés qui favorisent l’échelle, l’innovation et la rapidité de mise sur le marché. Avec un réseau de près de 20 000 consultants et 5 000 clients à travers les États-Unis, le Canada, l’Asie et l’Europe, Actalent dessert de nombreuses entreprises du Fortune 500. Nous sommes fiers d’être l’une des 500 meilleures firmes de conception de l’Engineering News-Record (ENR) pour nos services de conception en ingénierie et un lauréat du prix ClearlyRated Best of Staffing® tant pour le service client que pour les talents.

Actalent est un employeur souscrivant au principe de l’égalité des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de l’âge, de la couleur, de la religion, des origines nationales, du statut d’ancien combattant, d’un handicap, de l’orientation sexuelle, de l’identité sexuelle, des renseignements génétiques ou de toute autre caractéristique protégée par la loi.

Si vous souhaitez faire une demande d’accommodement raisonnable, tel que la modification ou l’ajustement du processus de demande d’emploi ou d’entrevue à cause d’un handicap, veuillez envoyer un courriel à [e-mail] pour connaître d’autres options d’accommodement.

Ordonnance sur l’égalité des chances de San Francisco:

Conformément à l’Ordonnance sur l’égalité des chances de San Francisco, pour tous les postes situés dans la ville et le comté de San Francisco, nous examinerons les candidatures des personnes qualifiées ayant un casier judiciaire ou des antécédents criminels.

Utilisation de l’intelligence artificielle (IA):

Nous pouvons utiliser l’intelligence artificielle (IA) pour soutenir certaines étapes de notre processus d’embauche, notamment la recherche, la présélection et l’évaluation des candidatures. L’IA aide à analyser les candidatures et les qualifications, mais les décisions finales sont prises par notre équipe de recrutement. En soumettant votre candidature, vous reconnaissez et acceptez que celle-ci puisse être examinée à l’aide d’outils d’IA.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

San Francisco Fair Chance Ordinance:

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Use of Artificial Intelligence (AI):

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.