Project Coordinator

KZenEdge Strategic Program Execution; Calgary; Hybrid; CAD 60,000 - 80,000; Full time

Job summary

A leading company in Calgary is seeking a detail-oriented Project Coordinator to support multiple Project Managers in delivering impactful projects. The ideal candidate will have experience in project coordination, excellent communication skills, and proficiency in the Microsoft Office Suite. This role offers an opportunity to work in a hybrid environment, contributing to successful project outcomes while collaborating with cross-functional teams.

Qualifications

• Minimum of 3 years in project coordination.
• Proficiency in Microsoft Office Suite.
• Strong verbal and written communication skills.

Responsibilities

• Assist Project Managers in developing key project documents.
• Schedule and coordinate meetings and project-related events.
• Maintain project action registries and documentation.

Skills

Project Coordination

Communication

Teamwork

Attention to Detail

Task Management

Tools

Microsoft Office Suite

MS Project

SharePoint

Job description

Submission Close Date: TBD

Estimated Start Date: TBD

Estimated End Date: TBD

Location: Calgary, Alberta

Notes on Location: For this requisition, the resource will be able to work in a hybrid environment; the number of days in office is dependent on the client.

Position Requirements - Criteria & Qualification

We are seeking a highly organized Project Coordinator to support one or more Project Managers in successfully delivering projects. This role is essential to the project’s success and reports directly to the Project Manager. The Project Coordinator will provide administrative and operational support to the project team, ensuring efficient workflow and high-quality outcomes. This is an excellent opportunity for a proactive and detail-oriented professional to contribute to impactful projects. If you thrive in a dynamic environment and enjoy supporting teams in achieving their goals, we’d love to hear from you!

Key Responsibilities

• Assist Project Managers in developing key project documents, including charters, project plans, communication plans, and decision records.
• Schedule and coordinate meetings, workshops, and project-related events.
• Facilitate meetings by taking notes, managing breakout sessions, and tracking discussions.
• Maintain project action registries, meeting minutes, and documentation.
• Support new team member onboarding and ensure smooth integration into the project.
• Organize and maintain project artifacts, templates, and electronic document systems.
• Prepare project status reports, track key metrics, and assist with financial analysis.
• Draft team communications, including announcements and presentations.
• Manage project tasks, input data into MS Project, and track deliverables.
• Collaborate with cross-functional teams to support project needs, including onboarding new hires and coordinating with building security.

Qualifications & Skills

• Minimum of 3 years in project coordination.
• Proficiency in Microsoft Office Suite (Outlook, Project, PowerPoint, and Visio).
• Understanding of project management principles, methodologies, and best practices.
• Experience handling project documentation, writing reports, and maintaining records.
• Ability to analyze financial reports and track project budgets.
• Strong verbal and written communication skills with attention to detail.
• Ability to manage multiple tasks, prioritize effectively, and work within structured project management processes.
• Strong interpersonal skills, a team-oriented mindset, and the ability to work independently with minimal supervision.
• Background in energy or utility projects and/or experience with digital enablement initiatives is a plus.
• Familiarity with electronic document management systems like SharePoint is an asset.

Terms and Conditions

To find out more information or to apply for this position, please send your resume and cover letter to: [e-mail] or apply below. KZenEdge will conduct internal interviews with selected candidates.