Project Coordination Specialist

Canadian Medical Association; Toronto; Hybrid; CAD 50,000 - 65,000; Full time

Job summary

A leading medical organization is seeking a Project Coordination Specialist to manage cross-functional projects in a hybrid environment. The ideal candidate is organized, detail-oriented, and has experience with project management tools. This role offers the chance to work collaboratively with a supportive team, ensuring successful project delivery and contributing to strategic initiatives.

Benefits

Exceptional employee experience

Impressive wellness initiatives

Supportive leadership

Qualifications

• Experience coordinating multiple cross-functional projects, ensuring timely delivery and budget adherence.
• Maintained and organized project documentation, including schedules, budgets, and charters.
• Supported project managers with reporting, resource planning, and stakeholder communication.

Responsibilities

• Lead logistics and administration of project meetings, including agenda prep and follow-ups.
• Provide training and troubleshooting support for project platforms.
• Contribute to quarterly reviews and strategic planning through detailed reports and analysis.

Skills

Project coordination

Problem-solving skills

Time management

Organization

Collaboration

Adaptability

Tools

Wrike

MS Office Suite

Job description

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Unit | Department : Corporate Services | Strategic Operations

Reports to : Senior Director, PMO

Type : Permanent | Full-Time | 1 Vacancy

Location : Ottawa ON (Hybrid), Toronto ON (Hybrid), Ontario CA (Remote), Quebec CA (Remote)

What makes you a great fit for this role?

You are highly organized and detail-oriented, thriving in fast-paced environments. You have a passion for project coordination and management, excellent problem-solving skills, and a collaborative spirit to help teams deliver results efficiently.

We Have

• Rockstars to work with
• Leaders that support you
• An enterprise embracing change
• The tools to do your job
• An exceptional employee experience
• Impressive wellness initiatives

You Have

• Experience coordinating multiple cross-functional projects, ensuring timely delivery and budget adherence
• Maintained and organized project documentation, including schedules, budgets, and charters
• Supported project managers with reporting, resource planning, and stakeholder communication
• Led logistics and administration of project meetings, including agenda prep and follow-ups
• Proficient with project management tools like Wrike and MS Office Suite
• Provided training and troubleshooting support for project platforms
• Contributed to quarterly reviews and strategic planning through detailed reports and analysis

And This Is Totally You

• Adaptable
• Proactive
• Collaborative
• Detail-oriented

If this sounds like your next opportunity, we encourage you to apply!

The CMA and its group of companies are committed to accessibility, diversity, equity, and inclusion. Candidates requiring accommodations are encouraged to disclose their needs.

The organization supports hybrid and remote work across Quebec and Ontario. Due to the nature of the work, communication in English is necessary; proficiency in French is an asset but not required.

Spécialiste en coordination de projet

Click on the link for a full description in French.

Seniority level: Entry level

Employment type: Full-time

Job function: Other

Industry: Hospitals and Health Care

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