Project Coordination Manager

Poutrix; Vancouver; On-site; CAD 80,000 - 120,000; Full time

Job summary

Arcadis is seeking a Project Coordination Manager for the Fraser River Tunnel Project in Vancouver, BC. You will coordinate multidisciplinary tasks, interfaces, and deliverables across the ESDC team, liaising with Engineers of Record, project controls, document control, and consultants.

The role requires a background in engineering or construction with strong coordination and stakeholder management skills. Experience on large civil projects and knowledge of Aconex/SharePoint is advantageous.

Qualifications

• Bachelor's degree in Engineering, Construction Management, Project Management, or related discipline.
• Demonstrated experience in project coordination, engineering coordination, project controls, construction support, or multidisciplinary infrastructure delivery.
• Strong understanding of project workflows, task management, action tracking, document systems, and stakeholder coordination.
• Experience with reporting trackers, dashboards, meeting records, procedures, and management documentation.

Responsibilities

• Coordinate multidisciplinary ESDC tasks and support planning, assignment, tracking, and timely completion of project deliverables.
• Manage workflow for RFIs, technical queries, shop drawings, method statements, inspection and test plans, material submissions, field change requests, non-conformances, and related items.
• Review incoming items for completeness, assign to appropriate discipline, set due dates, and close out actions.
• Maintain action registers, responsibility matrices, dashboards, and status reports for visibility of priorities and risks.
• Coordinate interfaces between site, design, controls, document control, commercial teams, contractors, and consultants.
• Support onboarding, mobilization requests, workload planning, and ESDC organizational structure maintenance.
• Coordinate budgets, forecasts, and expenditure tracking with project controls and commercial teams.
• Organize and participate in ESDC, site, coordination, management, and technical meetings; prepare agendas, capture actions, and follow up.

Skills

Project coordination

Engineering coordination

Project controls

Document management

Stakeholder coordination

MS Office

Education

Bachelor's degree in Engineering/Construction Management

Master's degree in Engineering/Construction Management

Tools

Aconex

ProjectWise

Autodesk Construction Cloud

SharePoint

Power BI

UniPhi

Job description

Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets.

We are more than 34,000 people, in over 30 countries, dedicated to improving quality of life. Everyone has an important role to play. With the power of many curious minds, together we can solve the world’s most complex challenges and deliver more impact together.

Role description:

Arcadis is seeking a Project Coordination Manager to support the Engineering Services During Construction (ESDC) team on the Fraser River Tunnel Project in Vancouver, British Columbia. Reporting to the ESDC Lead, the successful candidate will coordinate multidisciplinary project tasks, technical workflows, resources, interfaces, reporting, and construction-support deliverables across the ESDC team.

The role provides a central coordination point between site personnel, technical disciplines, Engineers of Record, project controls, document control, specialist consultants, the contractor, and client representatives. It is intended for a project professional with an engineering or construction background and demonstrated project coordination, stakeholder management, and major-infrastructure delivery experience.

Role accountabilities:

• Coordinate multidisciplinary ESDC tasks and support planning, assignment, tracking, and timely completion of project deliverables.
• Manage the workflow for RFIs, technical queries, shop drawings, method statements, inspection and test plans, material submissions, field change requests, non-conformances, and related construction-support items.
• Review incoming items for completeness, identify the appropriate responsible discipline or Engineer of Record, coordinate review assignments, establish due dates, and follow up through closure.
• Maintain action registers, responsibility matrices, task trackers, dashboards, and status reports that provide clear visibility of priorities, risks, overdue items, and upcoming deliverables.
• Coordinate interfaces between the site team, design disciplines, work packages, project controls, document control, commercial teams, contractors, client representatives, and specialist consultants.
• Support resource onboarding, mobilization requests, access coordination, role allocation, workload planning, and maintenance of the ESDC organizational structure.
• Support establishment and administration of project task codes, timesheet requirements, budget allocations, forecasts, and expenditure tracking in coordination with project controls and commercial teams.
• Coordinate preparation and maintenance of ESDC procedures, communication protocols, responsibility matrices, review workflows, reporting templates, and project-management records.
• Support preparation and coordination of technical and commercial proposals, scope requests, staffing plans, schedules, and supporting project information.
• Organize and participate in ESDC, site, coordination, management, and technical meetings; prepare agendas, capture actions, and follow up with action owners.
• Coordinate formal issuance of reviewed deliverables through Aconex, ProjectWise, Autodesk Construction Cloud, SharePoint, and other applicable project systems.
• Support site activities, field reporting, and construction coordination as required, while ensuring that matters requiring professional engineering authority are directed to the responsible professional engineer.
• Promote compliance with project health, safety, environmental, quality, information-management, and communication requirements.
• Provide transitional support and knowledge transfer where required to maintain continuity between design, document-control, and construction-support functions.

Qualifications & Experience:

• Bachelor's degree in Engineering, Construction Management, Project Management, or a related discipline.
• Demonstrated experience in project coordination, engineering coordination, project controls, construction support, or multidisciplinary infrastructure delivery.
• Strong understanding of project workflows, task management, action tracking, document systems, and stakeholder coordination.
• Ability to manage multiple priorities, monitor deadlines, identify constraints, and drive actions to closure.
• Strong written and verbal communication skills, with the ability to coordinate across technical and non-technical project teams.
• Experience preparing trackers, reports, dashboards, meeting records, procedures, and management documentation.
• Proficiency with Microsoft Office applications and collaborative project platforms.
• Master's degree in Engineering, Construction Management, Project Management, or a related field.
• Project Management Professional (PMP) certification or equivalent project-management credential.
• Engineering education or prior experience in civil, field, or construction engineering.
• Experience supporting transportation, tunnelling, marine, bridge, rail, or other major civil infrastructure projects.
• Experience with Engineering Services During Construction, design-build, or progressive design-build delivery.
• Experience with Aconex, ProjectWise, Autodesk Construction Cloud, SharePoint, Power BI, UniPhi, or comparable project delivery and reporting systems.
• Familiarity with project budgets, task codes, timesheets, resource forecasting, and consultant or subcontractor coordination.

Why Arcadis?

We can only achieve our goals when everyone is empowered to be their best. We believe everyone's contribution matters. It’s why we are pioneering a skills-based approach, where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together.

You’ll do meaningful work, and no matter what role, you’ll be helping to deliver sustainable solutions for a more prosperous planet. Make your mark, on your career, your colleagues, your clients, your life and the world around you.

Together, we can create a lasting legacy.

Our Commitment to Equality, Diversity, Inclusion & Belonging

We want you to be able to bring your best self to work every day which is why we take equality and inclusion seriously and hold ourselves to account for our actions. Our ambition is to be an employer of choice and provide a great place to work for all our people. We are an equal opportunity and affirmative action employer. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. We are dedicated to a policy of non-discrimination in employment on any basis including race, creed, color, religion, national origin, sex, age, disability, marital status, sexual orientation, gender identity, citizenship status, disability, veteran status, or any other basis prohibited by law.

The salary range for this position is $80,080 - $120,000. The base salary represents Arcadis’ hiring range for this position. Actual salaries will vary and will be based on various factors, such as location, skills, experience, and qualification for the role.