Project Controls Officer, Public Housing Program

Build Nova Scotia; Halifax; On-site; CAD 60,000 - 80,000; Full time

Job summary

A public sector organization in Canada is looking for a Project Controls Officer to oversee project management and ensure quality assurance through effective communication and coordination. The role requires a degree and experience in project controls, with proven skills in management methodologies. Candidates should demonstrate strong communication abilities and be proficient in project management software. This position offers a dynamic work environment focused on infrastructure projects.

Qualifications

• Minimum of 1-2 years' experience in project controls or a related project delivery function.
• Proven experience in project coordination or a similar role.
• Experience in risk, schedule, and quality management activities.
• CAPM or equivalent certification is an advantage.

Responsibilities

• Direct the flow of information and materials to project personnel.
• Aggregate vendor information into monthly reports.
• Coordinate meetings and training for project teams.
• Support Project Managers with change control processes.
• Maintain project performance dashboards and progress reports.

Skills

Project management methodologies and tools

Excellent organizational skills

Strong communication skills

Time management

Attention to detail

Education

Degree or diploma in engineering, construction management, business or related discipline

Tools

Project management software

Microsoft Office Suite

Job description

The Project Controls Officer will work with Contractors and Project teams to ensure the accurate flow of information and quality assurance practices are rolled out in accordance with standards established across the organization. The Project Controls Officer will assist Project Managers in the performance of the full scope project management duties from project conceptualization through to execution and close-out. This includes preparation of procurement documents for consulting and construction services and the management of capital projects by coordinating the scheduling, budgeting, reporting, and change management functions.

Qualifications

• Minimum of 1-2 years' experience in project controls or a related project delivery function.
• A degree or diploma in engineering, construction management, business, or a related discipline.
• Proven experience in project coordination or a similar role.
• Experience facilitating risk, schedule and quality management activities / training.
• Demonstrated experience supporting infrastructure projects, ideally in the public sector.
• Strong knowledge of project management methodologies and tools.
• Excellent organizational and time management skills.
• Proficiency in project management software and Microsoft Office Suite.
• Strong communication and interpersonal skills.
• Ability to work independently as well as collaboratively with cross-functional teams.
• Maintain a close attention to detail and ability to multitask in a fast-paced environment.
• CAPM, or equivalent certification is an advantage.

Responsibilities

• Direct the flow of information, invoices, shop drawing reviews and other materials to the appropriate project personnel for execution and / or escalation.
• Aggregate information provided by project vendors into an easy-to-understand monthly report.
• Coordinate and facilitate meetings, training sessions, helping manage project-related tools and software, and assisting with process improvements.
• Monitor program progress and track key performance indicators.
• Facilitate clear and effective communication within project teams and stakeholders.
• Support Project Managers with the project change control processes to ensure proper documentation and communication of scope, cost, and schedule impacts.
• Support the development and application of project specific plans, procedures, and tools, ensuring alignment with organizational standards.
• Support project specific risk management activities, including risk identification, tracking, and mitigation planning.
• Maintain project performance dashboards and progress reports for internal and external stakeholders.
• Contribute to lessons learned, post-project reviews, and continuous improvement initiatives.
• Maintain and organize program documentation. Ensure all information is up-to-date and accessible to team members.
• Assist in the development and delivery of project management training programs and materials.
• Maintain a consistent project reporting framework in coordination with the PMO Project Manager.
• Collaborate with the PMO to support the implementation of standardized controls processes across the project.
• Other duties as assigned.

J-18808-Ljbffr

Create a job alert for this search