Project Controls Coordinator

Ian Martin Group; Calgary; Hybrid; CAD 90,000 - 130,000; Full time

Benefits offered by this job

Hybrid work arrangement

Job summary

The Ian Martin Group is recruiting for a Project Controls Coordinator on behalf of an energy infrastructure client. This role focuses on cost tracking, forecasting, invoicing validation, contractor coordination, progress monitoring, and scheduling support across Canada and the U.S.

It is a contingent position with a duration tied to project needs. Based in a hybrid office setting, you will interface with project teams, field inspectors, and suppliers to ensure accurate cost data and timely

Qualifications

• Diploma, degree, or equivalent training in construction, operations, project controls, engineering, business, or related discipline.
• Minimum 4 years of relevant experience.
• Experience supporting cost control and scheduling on multidisciplinary construction or maintenance projects.
• Industrial construction experience and familiarity with pipeline/energy infra operations is desirable.
• Strong verbal and written communication skills with stakeholders.
• Advanced proficiency in Microsoft Excel (Pivot Tables, VLOOKUPs).
• Experience with Oracle or SAP is a plus.

Responsibilities

• Record, track, and maintain cost, budgets, progress, forecasts, and change management submissions.
• Use LEMS systems to review and validate field construction costs.
• Support contractors with LEMS setup and compliance with project reporting requirements.
• Review daily progress, change requests, and cost variances against estimates.
• Coordinate with Project Schedulers to review schedules and change orders.
• Perform cost and budget analysis to identify optimization opportunities.
• Analyze LEMS data with project team to improve cost performance.
• Interface with contractors to verify labor rates and equipment charges.
• Audit LEMS records, quantities, and project documentation with field inspectors.
• Review and validate invoices for contractual compliance.
• Coordinate with Accounts Payable for proper coding and routing in EcoSys LEMS and Oracle Cloud.
• Prepare scheduled and ad hoc reports for execution teams and stakeholders.
• Participate in project meetings and controls reviews.
• Collaborate with Project Managers and other stakeholders to support delivery.

Skills

Verbal communication

Written communication

Team collaboration

Excel (Pivot, VLOOKUP)

Cost control

Scheduling

Analytical thinking

Multi-stakeholder coordination

Education

Diploma/degree in related field (construction/engineering/project controls)

Tools

Power BI

EcoSys

Oracle

SAP

Excel

Job description

• Location: Calgary or Edmonton, AB

Raise is currently hiring a contract team member on behalf of our client. They’re expanding their team to meet growing needs, making this a unique opportunity to work with an industry leader.

Job Overview

• A leading energy infrastructure company specializing in crude oil and natural gas transportation and gathering is seeking a Project Controls Coordinator to join the Core Programs Project Controls team. Reporting to a Supervisor or Team Lead, this role provides project controls support for maintenance and capital projects ranging from less than $500K to $100MM in value and typically lasting one to two years.
• The successful candidate will play a key role in cost tracking, forecasting, invoice validation, contractor coordination, progress monitoring, scheduling support, and reporting. This position is primarily office-based, with occasional travel to project sites and offices across Canada and the United States. This is a contingent position, with assignment duration dependent on business requirements and individual performance.

Key Responsibilities

• Record, track, and maintain project submissions related to costs, budgets, progress, forecasts, and change management.
• Utilize digital LEMS (Labor, Equipment, Material, and Services) systems to review and validate field construction costs.
• Support contractors with LEMS setup, implementation, and compliance with project reporting requirements.
• Review and document daily project progress, change requests, and cost variances against approved estimates.
• Coordinate with Project Schedulers to review schedules, monitor progress, and incorporate approved change orders into project timelines.
• Perform detailed cost and budget analysis to identify optimization opportunities, including vendor discounts, equipment rate efficiencies, and execution improvements.
• Analyze LEMS data and collaborate with Project Controls Advisors and project team members to improve project cost performance.
• Interface with contractors to verify labor rates, equipment charges, estimates, and supporting documentation.
• Work closely with field inspectors to audit and validate LEMS records, quantities, and project documentation.
• Review and validate invoices to ensure accuracy and compliance with contractual terms and conditions.
• Coordinate with Accounts Payable teams to ensure proper invoice coding, approval routing, and processing through EcoSys LEMS and Oracle Cloud.
• Prepare scheduled and ad hoc reports for project execution teams and stakeholders.
• Participate in project meetings, contractor update sessions, and project controls reviews.
• Collaborate with Project Managers, Project Controls Advisors, Schedulers, Contractors, and other stakeholders to support successful project delivery.
• Adhere to all Enbridge policies, procedures, and safety requirements.
• Demonstrate a commitment to Enbridge's safety, integrity, respect, inclusion, and high performance in all activities.

Qualifications

• Diploma, degree, or equivalent training in construction, operations, project controls, engineering, business, or a related discipline.
• Minimum 4 years of relevant experience, or an equivalent combination of education and experience.
• Experience supporting cost control and scheduling functions on multidisciplinary construction or maintenance projects.
• Industrial construction experience and familiarity with engineering, procurement, contracting, construction, execution, and commissioning phases of project delivery is highly desirable.
• General understanding of pipeline, terminal, or energy infrastructure operations.
• Strong verbal and written communication skills with the ability to engage effectively with contractors, field teams, and project stakeholders.
• Advanced proficiency in Microsoft Excel, including Pivot Tables, VLOOKUPs, and data analysis functions.
• Experience with Microsoft Office Suite and enterprise systems such as Oracle or SAP.
• Experience with Power BI is considered an asset.
• Experience with EcoSys is considered an asset.
• Knowledge of Earned Value Management (EVM) principles and project performance measurement techniques is preferred.
• Strong analytical, problem-solving, organizational, planning, and decision-making skills.
• Demonstrated ability to work collaboratively in a team-oriented, service-focused environment.

Working Conditions

• Standard office environment with a hybrid work arrangement.
• Occasional field visits to project locations and contractor offices.
• Periodic travel within Canada and the United States as required.

Physical Requirements

• The role requires the ability to:
• Perform computer-based work for extended periods.
• Sit and stand for prolonged durations.
• Reach, kneel, and perform repetitive motions as required.
• Lift and carry items weighing up to 20 pounds.
• Read detailed reports, screens, and color-coded information.
• Communicate effectively in person and by telephone.

Mental & Cognitive Requirements

• The successful candidate must be able to:
• Interpret and apply written and verbal instructions.
• Analyze complex project, cost, and schedule information.
• Evaluate alternatives and make sound business decisions.
• Organize, prioritize, and manage multiple tasks and deadlines.
• Prepare reports, correspondence, presentations, and project documentation.
• Communicate effectively with internal and external stakeholders.
• Work independently while contributing to a collaborative team environment.
• Monitor the impact of decisions on both the immediate team and broader project objectives.

We strive to build teams that reflect the diversity of the communities we work in. We encourage all qualified applicants to apply, including people from traditionally underrepresented groups such as women, visible minorities, Indigenous peoples, people identifying as LGBTQ2SI, veterans, and people with visible/nonvisible disabilities.