Project Controls Administrator

Trillium Guideway Partners; Toronto; On-site; CAD 50,000 - 80,000; Full time

Job summary

An established industry player is seeking a motivated individual to join their team as a Project Support Coordinator. This role offers an exciting opportunity to contribute to a significant transit project, assisting in project controls functions such as planning, cost tracking, and documentation management. You will work closely with experienced professionals, gaining valuable insights into the construction industry. If you have a background in Civil Engineering or Construction Management and are eager to develop your skills in a collaborative environment, this position is perfect for you. Join a dynamic team where your contributions will help shape the future of transit in Ontario!

Qualifications

• 1-3 years of experience in the construction industry, ideally in project support.
• Basic knowledge of project controls concepts such as planning and cost tracking.

Responsibilities

• Provide administrative support to the Project Controls Lead.
• Assist in collecting and formatting project data for reporting exercises.
• Coordinate internal meetings and maintain project documentation.

Skills

Project Controls Knowledge

Organizational Skills

Communication Skills

Time Management

Education

Bachelor's degree in Civil Engineering

Bachelor's degree in Construction Management

Tools

Microsoft Office (Excel, Word, PowerPoint, Outlook)

SharePoint

Smartsheet

Job description

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The Primary Construction Team consists of ACCIONA Infrastructure Canada Inc. (ACCIONA) and Amico Major Projects Inc. (Amico), as Trillium Guideway Partners (TGP).

What is the project?

The Ontario Line (“OL”) is a fully integrated, stand-alone, rapid transit system that connects Ontario Science Centre to the Exhibition and Ontario Place grounds. The Northern Civil, Stations and Tunnel (“NC”) project consists of approximately 7 kms of underground subway and elevated guideway, with stations along the segment providing connections to surface bus and streetcar routes. The NC project has been divided into two main progressive design-build contracts: (1) the Elevated Guideways and Stations Contract (“EGS”) and the Pape Tunnel and Underground Station Contract (“PTUS”), with supporting Early Works.

What is the Opportunity?

The ideal candidate will hold a Bachelor’s degree in Civil Engineering or Construction Management and bring 1–3 years of experience in the construction industry, with basic knowledge of project controls principles.

This is a supportive role that works closely with the Project Controls Lead to assist in day-to-day coordination, documentation, and administrative tasks across the broader project controls functions (planning, cost, risk, and reporting).

RESPONSIBILITIES:

• Provide daily administrative and coordination support to the Project Controls Lead.
• Assist in collecting, compiling, and formatting project data and documentation for planning, cost, and reporting exercises.
• Help maintain and update registers, trackers, logs, and document filing systems.
• Support the preparation and distribution of regular project reports and presentations.
• Coordinate internal team meetings, prepare agendas, take minutes, and track action items.
• Liaise with internal departments (engineering, construction, procurement, contracts) to assist in the flow of information.
• Ensure version control and proper organization of project documentation.
• Monitor incoming information, help keep shared tools and folders up to date, and flag items requiring attention.
• Assist with basic document reviews and quality checks for consistency and completeness.

What You’ll bring to the Team (Knowledge, Skills, Competencies)

• Bachelor’s degree in Civil Engineering or Construction Management (required).
• 1–3 years of experience in the construction industry, ideally in a project support or project controls-related role.
• Basic knowledge of project controls concepts such as planning, cost tracking, change management, risk and project reporting.
• Proficient in Microsoft Office (Excel, Word, PowerPoint, Outlook); knowledge of SharePoint, Smartsheet or similar systems is a plus.
• Strong organizational and time management skills, with attention to detail.
• Good communication and interpersonal skills.
• Ability to work collaboratively in a fast-paced environment and support multiple team members.

Please note that only candidates that meet requirements will be contacted.

We do not accept unsolicited agency resumes.

Seniority level

Associate

Employment type

Full-time

Job function

Other

Industries

Construction