Project Control Officer - 2

IFG International Financial Group Ltd; Old Toronto; Hybrid; Full time

Job summary

An established industry player is seeking a Project Control Officer to join their dynamic team. This role involves managing project financials, coordinating with project managers, and ensuring effective communication among stakeholders. The ideal candidate will have extensive experience in project coordination, strong organizational skills, and the ability to work under tight deadlines. Join a collaborative environment where your contributions will directly impact project success and operational efficiency. If you thrive in a fast-paced setting and are passionate about project management, this opportunity is perfect for you.

Qualifications

• 3+ years in project coordination/management across multiple projects.
• Expertise in financial management and project budgeting.

Responsibilities

• Maintain project financials and coordinate invoice approvals.
• Support project managers and ensure timely deliverables.

Skills

Project Coordination

Project Management

Microsoft Excel

Peoplesoft

Clarity PPM

Negotiation Skills

Attention to Detail

Organizational Skills

Education

Post-secondary degree

PMP or CBAP Certification

Tools

Project Management Tools

Collaboration Tools

Job description

Pay Rate: $54

Location: Toronto ON

Job Type: Contract

Our client, a top banking client in Canada, is looking to hire Project Control Officer for their team with a contract for 6 Months with potential extension. Hybrid - 3 days/week in Toronto Office.

Typical Day in Role:

• Maintain project financials, including coordinating of invoice approvals, processing invoice payments, and accruing expenses if invoices are not paid in time.
• Maintaining spreadsheets for project forecasting, updating the forecast monthly.
• Coordinate and run monthly (if more frequent if needed) meetings with project managers to gather data on accruals and invoicing for the month, including preparing and delivering presentations, and collaborate to ensure stakeholders provide feedback/status updates and execute deliverables in a timely manner.
• Provide feedback or status updates regarding assigned tasks related to the project.
• Assist with maintenance of project budget, including tracking items to be delivered, reviewing timesheets for anomalies, ensuring all invoices have been approved with proper sign-offs prior to payment, ensuring information is properly recorded, maintaining ongoing costs to complete forecasts, reconciling project budget, and completing investigations for differences as they occur.
• Support Program/Project Manager to ensure all appropriate stakeholder groups are represented on project team and to maintain momentum of the project against a background of constantly conflicting priorities.
• Multitask on several projects workstreams.
• Ongoing communication of project status, completing the agreed-on reports and escalating issues to Program/Project Manager as required.
• Actively pursue effective and efficient operations of his/her respective areas in accordance with bank's Values, its Code of Conduct, and the Global Sales Principles, while ensuring the adequacy, adherence to and effectiveness of day-to-day business controls to meet obligations with respect to operational, compliance.
• Champion a high-performance environment and contribute to an inclusive work environment.
• Collaborate with different teams to meet all SLAs and priorities.

Candidate Requirements/Must Have Skills:

• 3+ years of project coordination and/or management experience supporting multiple workstreams/projects of varying complexity in a team environment, including creation of business case and management of project financials/budget.
• 3+ years of experience using project management/collaboration tools, techniques, and methodologies including Microsoft Excel, Peoplesoft, Clarity PPM.
• Expert ability balancing competing or conflicting requests of various workstreams/projects and stakeholders, requiring a professional approach and advanced negotiation, and influencing skills.
• Attention to detail and organizational skills required to work on multiple competing priorities.

Nice to Have:

• Formal Project Management or Business Analysis education/designation (e.g., PMP, CBAP).
• Familiarity with IT concepts, methodology, and vocabulary.
• Experience working on projects at big 5 banks in Canada.
• Thorough knowledge of a Bank's formal and informal organizational structure.

Soft Skills:

• Ability to work collaboratively in a team environment under tight deadlines.
• Disciplined, objective, and open-minded approach to accountabilities.
• Excellent communication skills, both orally and through written/pictorial reporting.
• Solid problem-solving and analytical skills to creatively develop unique solutions/approaches to resolve issues.
• Ability to work with large quantities of data and organize results.
• Perseverance, flexibility, and efficiency to overcome challenges standing in the way of successful project completion.

Education: A post-secondary degree or relevant equivalent work experience.

If you are interested in hearing more about this role, please send your updated resume in MS Word format to [e-mail] and mention the Project Control Officer in the subject line.

Other roles can be viewed at www.ifg-global.com

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