Project Contract Administrator

Spirit Omega Inc.; Edmonton; On-site; CAD 70,000 - 90,000; Full time

Job summary

Spirit Omega Inc. is seeking a Project Contract Administrator to support the Transmission Program Management team in executing multiple high‑voltage transmission projects.

You will create and manage contracts, ensuring obligations are fulfilled and changes are tracked from inception through close-out. The role requires 4+ years of contract administration experience, familiarity with procurement processes, vendor coordination, and experience with Oracle for goods receipts and reporting.

Qualifications

• 4+ years of contract administration experience.
• Experience in execution phase of contract management is an asset.
• Demonstrated experience administering contracts through construction execution to close-out.

Responsibilities

• Lead contract life cycle from planning to execution, performance and close-out.
• Interface with project team and external vendors on cost, performance, progress, payments and change orders.
• Ensure changes in contracts are communicated to all stakeholders and tracked through processes.
• Assist in negotiations of claims, variations and disputes with contractors with Project Management and Legal support.
• Create and issue purchase orders and requisitions with procurement team and project engineers.
• Receive goods in Oracle and ensure proper recording and reporting of contract performance.

Skills

Contract administration

Change management

Invoice processing

Material expediting

Vendor coordination

Procurement liaison

Tools

Oracle

Job description

Job Location: Edmonton, AB

Contract Length: 1 year

Work Hours: 7:30am to 4:00pm daily (excluding weekends and statutory holidays) Overtime is not applicable.

Resume Submission Deadline: October 26, 2026

Project Contract Administrator to support the Transmission Program Management team in executing multiple high voltage transmission projects.

Position is responsible for creating and assisting with managing legal contracts, including assuring that all parties to the contract fulfill their obligations. This would be in support of a team of Project Managers as they deliver projects from inception through to close out.

REQUIREMENTS

• Ensuring alignment with the Contract Execution and Spending Authority Policy (CESAP) and all applicable trade agreements for contract execution and purchase order and non-competitive procurement singing authority;
• Demonstrated experience leading change management including facilitating, documents and leading the tracking of contractual changes through established processes.
• Experience with material expediting, including monitoring material status, following up with delivery commitments, facilitating internal reviews and reporting, and identifying potential schedule conflicts or impact
• Development of contracts or master service agreements from standard form contracts to fit project needs, dependent on goods or services required;
• Engagement with vendors, consultants or contractors for quotes, estimate or proposals;
• Support in negotiation of claims, variations, changes and disputes with contractors in collaboration with Project Management, Legal Department and others as required;
• Ensure communication of changes to contracts to all key stakeholders;
• Facilitates contract life cycle management from planning to execution, performance and feedback;
• Working with procurement lead, project manager and project engineer to setup and issue Purchase Orders; Creating purchase requisitions and overseeing the approval process and timelines;
• Interface with the project team, internal departments and external vendors on matters such as cost, performance, progress assessment, payments, reporting, tends, and change orders;
• Report contract(s) performance on a regular basis; and
• Receiving goods in Oracle.

QUALIFICATION

• 4+ years of contract administration experience, with demonstrated strength in execution phase of contract management, change management, invoice processing, and material expediting
• Experience in the electric utility industry is an asset.
• Demonstrated experience administering contracts through construction execution through to contract close-out.

Spirit Omega is committed to a diverse and inclusive workplace. We welcome applications from anyone, including members of Indigenous peoples, Women, visible minorities, persons with disabilities, persons of minority sexual orientations and gender identities, and others with the skills and knowledge to productively engage with diverse communities.