Project Clerk

Bird Construction; Northwestern Ontario; On-site; CAD 45,000 - 60,000; Full time

Job summary

A prominent Canadian construction company is seeking an Administrative Support team member in Northwestern Ontario. The role involves managing invoices, processing reports, and ensuring accurate documentation, requiring strong attention to detail and communication skills. Join a diverse team dedicated to operational excellence and impactful infrastructure development.

Qualifications

• Must demonstrate high attention to detail.
• Must have excellent verbal and written communication skills.
• Ability to work independently with minimal supervision.

Responsibilities

• Distribute invoices to Admin team daily.
• Process cheques, expense reports, and maintain subcontractor documents.
• Provide administrative support to project teams.

Skills

Attention to detail

Verbal communication skills

Written communication skills

Problem-solving skills

Time management skills

Interpersonal skills

Tools

Microsoft Office

Job description

The greatest achievements in history are borne from the greatness within people – where human potential meets vision, and passion fuels evolution. Unlocking this potential is the most important thing we do at Bird.

As a leader in Canadian construction for over 100 years, the impact of our team is etched deeply within the core of our legacy. Beyond Bird, this impact is felt in the fundamental aspects of our everyday lives. From the critical infrastructure we depend on, to the energy and resources that keep us moving - we are powering our communities and shaping Canada’s skylines coast-to-coast. Entrenched in the foundation of a culture built more than a century ago is an enduring quest to reimagine what is possible. Our impact is greater than ever, and we are looking for those who seek to redefine their story.

We are a dynamic team of over 5,000 with a range of professions, backgrounds, and areas of expertise. This breadth of diversity in people and opportunities is one of greatest aspects of building your career with Bird. Every trajectory looks different. At Bird, you hold the pen, and you write your story. As you unlock your potential, you are surrounded by a team that supports you every step of the way.

Be a part of our team, where we pride ourselves on the quality of our work and the way we treat each other and our partners. You will build a career and long-lasting relationships based on respect, collaboration, and a solution-focused mindset. Bird is a place where you will unlock your potential and achieve your goals.

As a member of the Admin team, you will work closely with our Project Managers, Project Coordinators, Project Administrators, and the rest of the project team to ensure that the administrative aspects of the project(s) are performed accurately.

Where Greatness Grows

The greatest achievements in history are borne from the greatness within people – where human potential meets vision, and passion fuels evolution. Unlocking this potential is the most important thing we do at Bird.

As a leader in Canadian construction for over 100 years, the impact of our team is etched deeply within the core of our legacy. Beyond Bird, this impact is felt in the fundamental aspects of our everyday lives. From the critical infrastructure we depend on, to the energy and resources that keep us moving - we are powering our communities and shaping Canada’s skylines coast-to-coast. Entrenched in the foundation of a culture built more than a century ago is an enduring quest to reimagine what is possible. Our impact is greater than ever, and we are looking for those who seek to redefine their story.

We are a dynamic team of over 5,000 with a range of professions, backgrounds, and areas of expertise. This breadth of diversity in people and opportunities is one of greatest aspects of building your career with Bird. Every trajectory looks different. At Bird, you hold the pen, and you write your story. As you unlock your potential, you are surrounded by a team that supports you every step of the way.

Be a part of our team, where we pride ourselves on the quality of our work and the way we treat each other and our partners. You will build a career and long-lasting relationships based on respect, collaboration, and a solution-focused mindset. Bird is a place where you will unlock your potential and achieve your goals.

As a member of the Admin team, you will work closely with our Project Managers, Project Coordinators, Project Administrators, and the rest of the project team to ensure that the administrative aspects of the project(s) are performed accurately.

This role is based out of Kakabeka, ON.

What You Will Be Doing:

• Distribute invoices to Admin team daily
• Process cheques received from our controller's department and distribute as required
• Process expense reports as they are received to verify and ensure accuracy
• Provide other administrative support as required
• Maintain subcontractor documents to ensure all are up to date and valid
• Process supplier and subcontractor invoices for payment
• Assist sites with required documents for billings and client requirements
• Other duties as required, including vacation coverage for other Administration staff

What We Are Looking For:

• Able to demonstrate a high attention to detail
• Motivated and confident
• Excellent verbal and written communication skills
• Intermediate level computer skills, including Microsoft Office
• Able to demonstrate logical problem-solving skills to independently find solutions
• Ability to work independently, with minimal supervision
• Strong interpersonal skills and ability to build strong relationships
• Strong time management skills, and ability to prioritize a broad range of time sensitive tasks

We Put Safety First

A healthy and safe work environment is non-negotiable. We build a culture of operational and psychological safety through engagement, learning and leadership.

We Lead With Honesty

We speak and act with integrity, clarity and care so people can trust our word and our work. Being honest means we can deliver the best outcomes and consistent results.

We Are Stronger Together

Success is a team effort. Our inclusive workplace enables our combined expertise, humility and creativity to unlock our greater potential.

We Are Driven To Do Great Work

We built our name on quality. We have a passion for excellence in our work and relationships that honours our businesses and our industry.

We Create Opportunity

Rooted in a solid foundation, we adapt and grow to face the future. We are committed to elevating each other to chart the best path forward in an evolving world.

Bird is committed to diversity, equity, and inclusion (DE&I). This is a core part of our culture and guides our actions and strategic priorities. We strive to create an inclusive environment where every employee can thrive and share their unique perspectives and talents. Our ongoing commitments focus on addressing inequities and promoting a better understanding of diversity to build an inclusive and fair culture. We recognize that diverse teams are more knowledgeable, perform better, and achieve greater success. As such, we are dedicated to building a workforce that reflects the diversity of the communities we serve and creating opportunities for all employees to grow and succeed.

About Us

Bird construction was founded as a small partnership in Moose Jaw, Saskatchewan in 1920. Today we are a highly respected company, operating across Canada. Bird is one of Canada's leading builders and is recognized for its strong commitment to the growth and prosperity of both our clients and our people.