Project Billing Clerk

The Mason Group; Vancouver; On-site; CAD 55,000 - 75,000; Full time

Job summary

A focused consulting firm in Vancouver is seeking a Project Billing Clerk to support timely billing across various environmental projects. With 5+ years of experience in project accounting, you will manage invoices and accounts receivable while collaborating closely with stakeholders. Proficiency in QuickBooks and strong organizational skills are required. This position offers a flexible working environment where you can thrive and make a meaningful impact.

Qualifications

• 5+ years of experience in project accounting or billing.
• Proficiency with QuickBooks and Microsoft Office.
• Experience in engineering, architectural, legal or professional services industries preferred.

Responsibilities

• Prepare and issue project invoices.
• Conduct quality control on time entries submitted by staff.
• Manage accounts receivable and follow up on delinquent accounts.
• Assist with payroll and other accounting functions.

Skills

Project accounting

Attention to detail

Organizational skills

Collaboration

Professional communication

Tools

QuickBooks

Microsoft Office

Deltek Vantage Point

Job description

Join a purpose-driven consulting firm that’s redefining how environmental projects are done in Canada. This is more than just a billing role - it’s a chance to be part of an energetic, values-focused team working on meaningful projects that directly impact communities, and ecosystems. You'll be supported by experienced professionals in a collaborative, flexible work environment that empowers you to take ownership of your role and grow. If you're passionate about sustainability and want to contribute to work that truly matters, this is where you belong.

Join a purpose-driven consulting firm that’s redefining how environmental projects are done in Canada. This is more than just a billing role - it’s a chance to be part of an energetic, values-focused team working on meaningful projects that directly impact communities, and ecosystems. You'll be supported by experienced professionals in a collaborative, flexible work environment that empowers you to take ownership of your role and grow. If you're passionate about sustainability and want to contribute to work that truly matters, this is where you belong.

As the Project Billing Clerk, you’ll report to the Controller and play a key role in supporting the finance team by ensuring timely and accurate billing across various environmental projects. You will :

• Prepare and issue project invoices
• Conduct quality control on time entries submitted by staff
• Manage accounts receivable and follow up on delinquent accounts
• Reconcile payments with the AR ledger
• Assist with payroll, expense allocation, and other accounting functions
• Collaborate closely with internal stakeholders to resolve billing or coding discrepancies
• Using Deltek Vantage Point for time and billing
• Support general office administration when needed

TMGVC

• 5+ years of experience in project accounting or billing
• Proficiency with QuickBooks, Microsoft Office, and time / billing systems
• Some exposure to full-cycle accounting would be an asset
• Experience in the engineering, architectural, legal or professional services industries preferred
• Preference given to those with good commute access to North Vancouver, Abbotsford or Prince George
• Have strong organizational skills and attention to detail
• Can manage multiple deadlines independently
• Communicate professionally and effectively with technical and non-technical staff
• Are a collaborative team player with a solution-oriented mindset