Project Billing Administrator - Kearl Lake Oil Sands

OCL Group; Edmonton; Remote; CAD 60,000 - 80,000; Full time

Job summary

A Canadian construction firm is seeking a Project Billing Administrator to support a major project at Kearl Lake Oil Sands. This role includes managing documentation for billing and materials in a remote capacity after training at the Edmonton Head Office. Interested candidates should have 3–5 years of relevant experience and strong organizational skills.

Benefits

Competitive hourly rate

Weekly Pay

Company bonus

Flex credits of $7000 per year

100% drug coverage

Long term disability insurance

Paid vacation

Cell phone allowance

Company provided laptop

Qualifications

• 3–5 years of experience in billing or accounts payable, preferably in construction or heavy industrial environments.
• Strong understanding of purchasing and accounts payable processes.
• Ability to work independently in a remote environment.

Responsibilities

• Manage and maintain all billing documentation for the project.
• Ensure accurate 3-way match between POs, invoices, and packing slips.
• Prepare and distribute financial and materials reports.

Skills

Billing administration

Accounts payable

Materials administration

Data tracking

Attention to detail

Tools

Microsoft Excel

Google Suite

Job description

Overview

OCL Group Inc. (OCL) is a Canadian privately-held, employee-owned general contractor with construction and design-build solutions across Western Canada. We have served the industrial, heavy civil, oil and gas, and mining industries since 2009. The company was formed by industry professionals focused on “People” and “Doing the Job Right.” More about OCL: www.oclgroup.ca.

What are you waiting for? Apply today!

The Role

We are seeking a highly organized and detail-oriented Project Billing Administrator to join our team and support a major project at Kearl Lake Oil Sands. This role focuses on billing and materials administration, ensuring accuracy and compliance with project financial processes. You will manage documentation and ensure that purchase orders (POs), invoices, and packing slips align through a 3-way match process. This is a work-from-home position once training is completed at the Edmonton Head Office. You will be required to travel to Kearl Lake Oil Sands occasionally for training and to handle onsite administration.

Compensation & Benefits

• Competitive hourly rate. Negotiable, based on experience
• Weekly Pay
• Company bonus (depending on overall company performance)
• Flex credits - $7000 per year that can be allocated to a health care spending account and/or RRSP’s
• 100% drug coverage
• Long term disability, AD&D, life insurance & dependent life Insurance
• Paid vacation
• Cell phone allowance or company provided cell phone
• A company provided laptop

Our Culture

Our employees describe the work environment as team-based, fast-paced and entrepreneurial. We hire “A” Players who are self-motivated and driven to succeed. These individuals thrive with minimal guidance and can make informed decisions. We aim to turn around profitable projects for our clients in line with our core values of Safety, Partnership, Excellence, Innovation and Fun.

OCL Advantage

• Employee Ownership - Fosters ownership, integrity, accountability and group success
• Flexibility - Autonomous, self-motivated team members who contribute to company success
• Work Hard, Play Hard - A culture that celebrates wins and milestones
• Entrepreneurial Mindset - Opportunity-seeking, innovative, and decisive in a low-bureaucracy environment
• Small Business/Family Feel - Capacity to handle complex projects while maintaining a family atmosphere

Responsibilities

• Manage and maintain all billing and materials documentation for the Kearl Lake Oil Sands project
• Ensure accurate 3-way match between POs, invoices, and packing slips before processing
• Support accounts payable by reviewing and reconciling project-related expenses and documentation
• Track and reconcile labour, equipment, and material costs, ensuring data integrity and accuracy
• Prepare and distribute daily, weekly, and monthly financial and materials reports to support project controls and cost tracking
• Maintain organized electronic files, correspondence logs, and project records to ensure compliance and audit readiness
• Work closely with purchasing teams to verify materials documentation and resolve discrepancies promptly
• Monitor and update systems to ensure real-time accuracy of billing and material data
• Identify and recommend process improvements for billing, purchasing, and materials management workflows

Qualifications

• 3–5 years of experience in billing, accounts payable, or materials administration, preferably in construction, oil & gas, or heavy industrial environments
• Strong understanding of billing, purchasing, and accounts payable processes
• Familiarity with job cost codes and project accounting practices
• Proficiency in Microsoft Excel and Google Suite for data tracking, reporting, and documentation management
• Strong organizational skills and attention to detail for accurate documentation
• Ability to work independently and maintain productivity in a remote work environment
• Must be legally eligible to work in Canada and available during regular business hours
• Edmonton-based preferred, due to proximity to travel logistics for Kearl Lake
• Must be able to pass a pre-employment drug and alcohol test as required by site regulations
• Must successfully pass a criminal background check
• Will be required to complete various safety training courses and orientations as per client and OCL requirements prior to starting at site

OCL Group Inc. is an equal opportunity employer.