Project/Billing Administrator - Contract

Black & McDonald Limited; Toronto; On-site; CAD 60,000 - 75,000; Full time

Job summary

A leading company in the construction sector is seeking a Project/Billing Administrator for a 6-month contract. This role requires monitoring work orders, maintaining reports, and assisting the billing team. Ideal candidates hold a post-secondary degree in Office or Business Administration with relevant administrative experience and skills in Microsoft Office.

Qualifications

• 1-2 years in an administrative role.
• Experience in a construction setting preferred.

Responsibilities

• Monitor and process incoming work orders for maintenance projects.
• Assist the billing team with invoice reviews and related tasks.
• Maintain and submit weekly crew timesheet summaries.

Skills

Microsoft Office

Organizational skills

Attention to detail

Time management

Problem-solving

Multitasking

Professional communication

Education

Post-secondary education in Office or Business Administration

Job description

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About This Career Opportunity

Black & McDonald’s Southern Ontario team is growing! If you are a committed and collaborative professional looking to contribute to a hard-working, innovative team, this opportunity is for you.

Duties

The Project / Billing Administrator is a contract position for approximately 6 months, located in Etobicoke, ON. Responsibilities include:

• Monitoring and processing incoming work orders for maintenance projects; maintaining shared mailboxes.
• Creating and tracking work orders, locate requests using internal systems/software.
• Entering data into client and internal systems accurately and efficiently.
• Maintaining and submitting weekly crew timesheet summaries for payroll and billing.
• Assisting the billing team with invoice reviews and related tasks.
• Coordinating with internal teams and clients to resolve discrepancies.
• Generating, maintaining, and submitting reports on work progress, hours, and approvals.
• Maintaining internal and client trackers for planned and completed work.
• Tracking maintenance activities, deficiencies, and locate requests.
• Requesting locates as directed by project staff or foremen.
• Handling incoming calls and assisting with dispatching as needed.
• Assisting with document preparation, meeting coordination, and responding to inquiries.

Education Requirements

• Post-secondary education in Office or Business Administration.

Work Experience Requirements

• 1-2 years working in an administrative capacity.
• Experience in a construction setting is considered an asset.

Skills, Abilities, And Other Requirements

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Teams, Outlook).
• Ability to quickly learn and adapt to new software systems.
• Excellent time management and organizational skills.
• Strong attention to detail and data entry skills.
• Ability to process high volumes of data and transactions efficiently.
• Strong multitasking skills and ability to prioritize effectively.
• Ability to work well under pressure and meet tight deadlines.
• Clear and professional communication skills (verbal and written).
• Strong problem-solving and analytical thinking.
• Ability to work independently and in a team environment.

Please note that a Criminal Background Check and Professional Reference Check are required. All applicants must be legally entitled to work in Canada. Accessibility accommodations are available upon request.

Additional Information

• Seniority level: Entry level
• Employment type: Contract
• Job function: Accounting/Auditing and Finance
• Industry: Construction

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Toronto, Ontario, CA$60,000 - CA$75,000, posted 3 weeks ago.