Project Associate (Permanent)

Babcock Canada Inc.; Ottawa; Vor Ort; CAD 52.000 - 68.000; Vollzeit

Benefits dieser Stelle

100% employer-paid health and dental

Wellness benefit

EFAP

Maternity/Parental leave top-up

RRSP/DPSP matching

TFSA contributions

Flexible agile workplace

Compressed work schedule

Annual vacation

Bonus program

Zusammenfassung

Babcock Canada Inc. is seeking an Administrative Document Control professional to support the Marine & Mission Systems PMO in Ottawa, Victoria, or Halifax. You will coordinate document finalization, track approvals, and ensure timely delivery of contractual documents and reports.

The role requires 1–3 years of relevant experience, strong written and oral communication, attention to detail, and proficiency with MS Word, Adobe Acrobat Pro, PowerPoint, Visio, Excel, and SharePoint.

Qualifikationen

• One to three years’ professional experience in document control and/or project management administration.
• Oral and written communication abilities.
• Attention to detail and following business processes.
• Experience formatting and editing documentation such as proposals, business reports, and technical deliverables is an asset.
• Interpersonal skills for collaboration with SMEs, colleagues, clients, approvers, and other stakeholders in the document release process.
• Ability to work self-directed within a team, including workload management.
• Excellent time management in a high-paced environment.
• Experience with MS Word, Adobe Acrobat Pro, MS PowerPoint, Visio, Excel, and SharePoint.
• Canadian Secret Security and ITAR clearance eligibility is required.
• Experience with DND/PSPC is an asset.

Aufgaben

• Provide administrative support to the Document Control Team in the Marine & Mission Systems PMO.
• Coordinate finalization and release of contract documents such as deliverables and proposals.
• Circulate and track documents for internal review and approvals to ensure on-time delivery.
• Submit approved documents to clients per contract processes.
• Support Document Control and PMO shared inboxes.
• Assist formatting and editing under guidance of the Technical Writer and Document Control Lead.
• Register documents in document management systems and issue controlled docs on projects.

Kenntnisse

Document control

Project coordination

Ausbildung

Diploma or degree in Technical Writing, English, Communications, Administration, Project Management

Tools

MS Word

Adobe Acrobat Pro

MS PowerPoint

Visio

Excel

SharePoint

Jobbeschreibung

(Ottawa, ON / Victoria, BC / Halifax, NS)Expected Salary: $51,888 to $68,102

(Ottawa, ON / Victoria, BC / Halifax, NS)Expected Salary: $51,888 to $68,102 To determine final salary, Babcock considers a variety of factors including the successful Candidate’s skills and experience and internal equity. The final base salary offer is at the Company’s sole discretion and presented as part of a competitive total compensation package.

What You Do Here Matters

In a complex world marked by the threat of war, natural disasters, and geopolitical instability, national security has never been more important. Babcock is an international defence company providing support and product solutions to enhance our customers’ defence capabilities and critical assets. Our Canadian team combines their talent and expertise with deep global knowledge and experience from our operations in the United Kingdom, Europe, Australasia, and Africa. Working for us, you’ll help ensure that Canada’s critical services and assets are readily available, reliable, and capable for our defence and civil customers and contribute to Babcock’s Purpose, “Creating a safe and secure world, together.”

Be Part of Something Big.

Babcock is a people business. Our people and customers matter most to us. Here you will experience a challenging and rewarding work environment with the support you need to deliver and thrive in your career alongside inclusive teams that value your skills and dedication. Our Babcock Principles create the foundation for how we deliver better outcomes for our Culture, Customers, and Communities. By collectively embodying these Principles in all the work we do, our colleagues help make us great:

• Be Curious – We believe in challenging the status quo and asking, “how might we?”
• Think: Outcomes – We believe in measuring success by the results we deliver and the positive impact we make.
• Be Kind – We believe in being kind to ourselves, kind to each other, and kind to our planet.
• Collaborate– We believe that Babcock is greater than the sum of its parts.
• Be Courageous – We believe in being brave, ambitious, and determined.
• Own and Deliver – We believe everybody has a part to play in Babcock’s and our customers’ success.

Our people are at the heart of creating a safe and secure world. We offer a collection of programs and benefits designed to support their well-being:

Health & Wellbeing:

• 100% employer-paid health and dental premiums.
• Our Wellness benefit promotes a work environment that supports healthy lifestyles and wellbeing.
• Our Employee and Family Assistance Plan (EFAP) offers support and solutions for a wide range of life’s challenges.
• A Maternity/Parental Leave top-up payment is available for our colleagues as their family grows.

Planning for the Future:

Planning for the Future:

• Babcock Canada matches a portion of earnings towards our RRSP/DPSP program. Additionally, employees can contribute directly to a TFSA.

Flexibility in How We Work:

Flexibility in How We Work:

• We offer an agile workplace.
• An option of a compressed work schedule supports work/life balance.
• Competitive annual vacation time and additional time off during our holiday closure.

Growth and Recognition:

Growth and Recognition:

• A comprehensive colleague recognition program and bonus program.
• Training and support for professional development and professional membership dues.

We encourage you to learn more about Babcock Canada by exploring our website: babcockcanada.com .

Description

In this role, you will:

• Provide administrative support to the Document Control Team in the Marine & Mission Systems Project Management Office (PMO) by:
  • Coordinate the finalization and release of contract documents such as deliverables (e.g., engineering reports), Pro Formas, proposals, and letters.
  • Circulate and track documents for internal review and approval, following up with approvers and other stakeholders as required to ensure on-time approvals and delivery.
  • Submit approved documents to the Client, in accordance with internal and contract processes.
  • Support the Document Control and PMO shared inboxes.
  • Support the formatting and editing of documents under the guidance of the technical Writer and Document Control Lead.
  • Collaborate with document owners, Project Managers, and other stakeholders to prepare contract documents for issue.
  • Register documents in document management systems, including Babcock, Client, and Subcontractor documentation.
  • Issue controlled documentation as required on projects.
  • Report to the Document Control Lead and support other related activities as required.

The ideal candidate brings:

• One to three years’ professional experience in either document control and/or project management administration.
• Oral and written communication abilities.
• Attention to detail and following business processes.
• Experience in formatting and editing documentation such as proposals, business reports, and technical deliverables is an asset.
• Interpersonal skills for collaboration with subject matter experts, colleagues, clients, approvers, and other stakeholders in the document release process.
• The ability to function in a self-directed manner within a team environment, including personal workload management (organizing and prioritizing).
• Excellent time management skills with a focus on meeting deadlines in a high-paced environment.
• Knowledge and experience using MS Word, Adobe Acrobat Pro, MS PowerPoint, Viso, Excel, and SharePoint and/or similar document management systems.
• A diploma or degree in one of the following or related fields: Technical Writing, English, Communications, Administration, Project Management, or another related field is an asset.
• Experience working with the Department of National Defence (DND) and/or Public Services and Procurement Canada (PSPC) is an asset.
• Eligibility for a Canadian Secret Security and ITAR clearance.

Babcock is committed to promoting a workforce without boundaries. One that welcomes everyone to contribute to our success regardless of race, national or ethnic origin, colour, religion, age, sex, sexual orientation, gender identity or expression, marital status, family status, genetic characteristics, or disability, and conviction for an offence for which a pardon has been granted or in respect of which a record suspension has been ordered. If you require accommodation during any stage of our recruitment process, please let us know how we can assist you. Babcock Canada acknowledges that the land on which we operate across Canada is the unceded territory of Indigenous Peoples. We are grateful to work, live, and play as guests on these lands and are committed to building meaningful and mutually beneficial relationships with Indigenous Peoples. This posting is for an existing vacancy.