Project Associate

Homes First Society; Toronto; On-site; CAD 58,000 - 67,000; Full time

Job summary

Homes First Society is seeking a dedicated individual for a full-time position within their Property Operations team. The ideal candidate will work on various projects ensuring the maintenance of a supportive living environment while engaging with clients experiencing homelessness. This role requires strong organizational skills and a commitment to client confidentiality within a diverse working environment.

Qualifications

• 1-2 years of experience in project management, construction, or administration.
• Demonstrated ability to work with people facing homelessness.
• Strong understanding of diversity and systemic issues related to homelessness.

Responsibilities

• Manage administrative tasks related to property operations projects.
• Assist in internal/external communications.
• Collaborate with Property Management Operations team.

Skills

Time Management

Communication

Organizational Skills

Client Commitment

Education

Bachelor’s Degree in Relevant Field

Certificates in CPR and First Aid

Certificate of Completion of Harm Reduction

Tools

Microsoft Office Suite

Microsoft Projects

GAANT

Microsoft Teams

Job description

Mission Statement: Homes First Society develops and provides affordable, stable housing and support services to break the cycle of homelessness for people with the fewest housing options.

Position type: Full time, Permanent

Reports to: Operations Manager

Location: 90 Shuter St

Starting Date: ASAP

Hours of Work: Monday to Friday, 9am to 5pm

Salary: $ 58,000 (annually)

This position supports the Property Operations team by ensuring corrective and preventive maintenance on Homes First’s equipment and buildings, acting as a tenant liaison between the property department and housing, as well as maintaining a safe and healthy work environment and adhere to the mission statement and policies and procedures of Homes First Society.

Job Responsibilities:

• Complete required administrative tasks/duties pertaining to HFS internal/external ongoing and new capital construction/property operations projects (collecting data, sorting, filing and sending out project files to the right personnel, workers, and stakeholders) as assigned/directed.
• Assist with internal/external communications and flow of information, delivering them to appropriate bodies, and receive incoming communications as assigned and in tandem with admin personnel.
• Assist with internal/external operational and capital construction projects and shelter operations setup efforts as assigned/directed by management.
• Assist with reviewing and editing project drawings/concept drawings (structural, mechanical, engineering, building etc.) recording updated drawing sets and assist with keeping records of all project information for documentation, clarification, and/or presentation.
• Assist with reviewing and processing invoices from consultants, subcontractors, and vendors to ensure they are accurate and according to the project's scope requirements and work order stipulations.
• Assist with organization and monitoring of project schedules and scope, contributing to operational execution and deadlines of the Property Management Operations department in accordance with RTA and Ontario building codes, bylaws and laws, and relative legislation and standards.
• Collaborate with the whole Property Management Operations team, assisting/contributing to project lifecycles and operational needs as assigned by the Supervisor(s) and Director of Property Management Operations.
• Assist with the monitoring and reporting of project workflows and deadlines as directed by management.
• Intermediate (as directed) between the Project Supervisor and other workers/consultants relaying information pertaining to capital internal/external projects to prevent agitations that may hinder the smooth flow of project execution.
• Assist with budget monitoring and help ensure resources are used efficiently and expedited properly as assigned.
• Assist with internal/external communications between vendors, contractors, and consultants as directed.
• Demonstrate commitment to clients’ needs and confidentiality continuously.

Qualifications:

• Demonstrated ability to work with people who have mental health and addiction issues
• Knowledge of tenant population, diversity issues, anti-discrimination practices and systemic reasons for homelessness
• 1-2 years of experience in project management, construction, engineering, administration, and/or other relevant experience.
• Bachelor’s degree in relevant field and/or any relevant education and experience pertinent to the role.
• Prior Project Management experience a strong plus (such as experience managing budgets, schedules, logistics and projects)
• Some prior experience working with software tools, Microsoft Office Suite, Microsoft Projects, GAANT, Microsoft Teams, etc.
• The ability to effectively set and manage multiple priorities strong time-management skills
• Proficiency in English (written or verbal) and understanding of operational project language.
• Diligent, efficient, self-motivated, extremely well organized and proactive
• Certificates in CPR and First Aid an asset
• Certificate of Completion of Homelessness Learning Hub’s Harm Reduction for the Homeless considered an asset

Working in an environment where there may be smoke is required.

The successful applicant must provide a criminal record check that is satisfactory to Homes First Society

Homes First Society is an equal opportunity employer

Please no phone calls, only those people selected for interviews will be contacted.

Accommodation

Homes First is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known and we will work with you to meet your needs.