Project Assistant - (Proposal Coordinator)

BBA Consultants; Montreal (administrative region); On-site; CAD 40,000 - 64,000; Full time

Benefits offered by this job

Annual premium program for regular em­

Onsite mobility premium

Time bank

Cellphone reimbursements

Group insurance from day one + telemed

Job summary

BBA Consultants in Montreal, QC seeks a meticulous Project Assistant and Proposal Coordinator to support hybrid project work and sales proposals. You will review, format and improve engineering and corporate documents, ensuring clarity and professional presentation for clients and internal teams.

You will assist in preparing responses to RFPs, quotes and information, coordinating production, and ensuring timely delivery of compliant, high-quality proposals with input from technical teams.

Qualifications

• 3 to 10 years of experience writing, editing and coordinating proposals.
• Strong English skills for collaboration with clients.
• Strong French skills to facilitate collaboration with Québec offices.
• Excellent writing, editing, organizing and presenting skills.
• Experience preparing proposals and client-facing documents.
• Proficiency with Microsoft Office Suite and document management.

Responsibilities

• Review, correct and improve linguistic, visual and writing quality of engineering deliverables.
• Format technical reports, presentations and documents for consistency and quality.
• Coordinate proposals: analyze RFPs, write and format proposals, gather content.
• Manage production, version control and delivery of proposals to schedules.
• Maintain proposal templates, résumés and references.

Skills

Results-driven

Willingness to work together

Rigorous and ethical

Organizational skills

Communication skills

Coordination skills

Analytical skills

Prioritization

Tools

Microsoft Office

Word

PowerPoint

Excel

Outlook

Job description

Montreal, QC, Canada | req3133

Project Assistant - (Proposal Coordinator)

Type of position: Regular

Yourfuture role on our team

We’reseeking a meticulous, organized and proactive individual to fill a hybridproject assistant and proposal coordinator role. The successful candidate willplay a key role in coordinating and ensuring the quality and properpresentation of strategic deliverables for engineering projects and businessdevelopment activities.

As a project assistant, you’ll help review, correct,format and improve technical and corporate documents, including engineeringreports, PowerPoint presentations, proposals, résumés, project sheets, internalcontent and other documents for clients and internal teams.

As a proposal coordinator, you’ll support the Salesteam, proposal leaders and technical teams in preparing responses to requestsfor proposals, quotes and information as well as strategic presentations. You’llensure the timely delivery of high-quality, compliant and consistent proposals.

Withus, you’ll get the opportunity to... Support projects,deliverables and technical documents

• Review, correct and improve the linguistic, visual and writing quality of engineering deliverables
• Format technical reports, presentations, internal documents, proposals, résumés, project sheets and other documents, ensuring consistency
• Ensure documents are clear, well-organized and high quality

Coordinate proposals

• Analyze requests for proposals, quotes and information to identify requirements, timelines and compliance criteria
• Assist with preparing, writing, editing and formatting proposals, ensuring they are of high quality and compliant and provide added value
• Work with technical teams to gather, organize and enhance content, including experience, qualifications, approaches, résumés and project sheets
• Coordinate the production, quality control, version tracking and delivery of proposals in accordance with schedules
• Maintain proposal corporate tools and documents (templates, résumés, skills sheets, references and qualifications) and coordinate the required support resources as needed

Doyour qualities and values match our corporate culture?

• Results-driven
• Willingness to work together while having fun
• Rigorous and ethical

Summaryof certifications and job requirements

• From 3 to 10years of experience writing, editing and coordinating proposals, in project support, communications, marketing or business development
• Advanced English skills to facilitate collaboration with other BBA offices and/or clients in English-speaking Canadian provinces and internationally; you may need to use English occasionally or daily, depending on current projects
• Advanced French skills to facilitate collaboration with other BBA offices and/or clients in Québec
• Excellent writing, editing, organizing and presenting skills for professional and technical content
• Excellent writing, editing, synthesizing and simplifying skills for technical and strategic content
• Experience preparing proposals, strategic presentations and client-facing documents
• Proficiency in the Microsoft Office Suite (particularly Word, PowerPoint, Excel and Outlook) and in document management best practices
• Strong communication, coordination, analytical and prioritization skills under tight deadlines
• Strong organizational, coordination and prioritization skills for handling multiple files simultaneously
• Proficiency with digital tools, including artificial intelligence tools applied to writing, editing and content optimization
• Knowledge of or strong interest in artificial intelligence tools applied to writing, research and content optimization
• Asset: experience in the engineering consulting or professional services field, including knowledge of the sales process and proposals

Anoverview of BBA’s total rewards

• Annual premium program for regular employees
• Onsite mobility premium
• Time bank
• Cellphone fee reimbursements
• Group insurance plan from the first day of employment, including disability insuranceand a telemedicine program
• Retirement savings plan
• Annual vacation and sick leave
• Premium for employee referrals

BBA considers many factors when determining the annualbase salary, including location, market, education, relevant and demonstratedwork experience, technical assessment, qualifications, certifications and otherrelevant skills.

At BBA, you get many benefits

• A vibrant social club with something for everyone
• Access to many experts and coaching
• A collaborative team that shares its ideas and knowledge
• Opportunity for site work: an amazing career accelerator!
• Participation in our firm’s major projects up to 2030:
  • Going carbon neutral
  • Achieving 30% women on our teams
  • And much more!
• Custom training and development plans

AboutBBA

BBA is one of Canada’s leading private consulting engineering firms, with over 45 years of experience serving the energy and natural resources industry.

Our people are the foundation of our success. Their passion and excellence have earned us recognition as one of Canada’s Best Employers and Best Managed Companies , and we’re committed to fostering a workplace where everyone feels empowered to grow, lead and be themselves.

Our teams bring together engineering, environmental and commissioning expertise to deliver practical, innovative and sustainable solutions—from strategy to execution. With 20 offices across Canada, the U.S. and Latin America, we combine local presence with international reach, offering clients close collaboration and field-ready support.

Learn more about our culture and projects on LinkedIn or connect with our talent team.