Project Assistant / Client Lead

Kinectrics; Toronto; On-site; CAD 64,000 - 78,000; Full time

Benefits offered by this job

Health benefits

Pension plan

Bonuses

Career development

Job summary

Kinectrics is seeking an entry-level Project Assistant at our Toronto location to support the Project Performance and Controls team. You will assist with project administration, invoicing, and vendor management while learning SAP and related tools.

This is a permanent, full-time role offering growth in a highly technical environment. You will work under the Section Manager, Project Controls & PM, coordinating with project teams to track progress, manage budgets, and prepare status summaries.

Qualifications

• Secondary school with business admin courses or 4-year degree.
• 3 years business administration experience or equivalent.
• Requires proficiency in written and verbal communications.
• Strong computer skills with MS Office and project tools (SAP, Toolbox, Primavera).
• Ability to work independently and manage multiple tasks.

Responsibilities

• Assist Project Managers with project administration including invoices.
• Provide clerical and administrative support to the group.
• Update project plans and prepare financial summaries using SAP.
• Prepare, monitor, and close purchase orders and subcontracts.
• Maintain and track project scopes, schedules and costs.

Skills

Time management

Attention to detail

Communication skills

Independent worker

Prioritize tasks

Confidential handling

Education

High school plus business admin courses or 4-year degree

3 years business administration experience or equivalent

Tools

Microsoft Word

Excel (macros & pivot tables)

Access

Visio

Project

SAP

Toolbox

Primavera P6

Job description

Kinectrics is a wholly owned subsidiary of BWX Technologies focused on providing life cycle management services in the energy and utility sector. We develop innovative solutions for the global electricity and medical industries, helping empower a sustainable future. Trusted by clients worldwide, our employees provide expertise in engineering, testing, and inspection across a wide range of services. With offices worldwide and independent laboratories and testing facilities, we collaborate closely with clients to ensure utility assets perform safely, reliably, and efficiently throughout their entire life cycle.

Kinectrics takes pride in being consistently ranked as one of the best places to work in the energy and utility industry, where purpose and people mean as much as innovation and growth. That’s why we choose only the best and brightest to join us. To keep pace with the expanding energy and utility sector, Kinectrics has grown from a company of 300 to over 1,000 in only the last few years - and we aren’t looking to slow down. Join our diverse, supportive workplace for a rewarding career in the electricity industry.

Visit our website to learn more: www.kinectrics.com

The Opportunity

Position: Project Assistant

Employment Type: Permanent

Employment Level: Entry

Location: 393 University Ave, Toronto, ON

Department: Project Performance and Controls

Reports to: Section Manager, Project Controls & PM

Hours per week: 37.5

Starting Salary Range: $70,864.28. Exact compensation may vary depending on the individual experience and qualifications of each candidate. Applicants with greater or less than the minimum qualifications for this posted opportunity may be considered for alternate opportunities.

What We Offer

At Kinectrics, employees are recognized for their knowledge, experience, and contributions while working in a highly technical and challenging environment. Kinectrics puts you in the driver’s seat of your own career, setting you up alongside industry experts who will help you develop the skills essential to your professional growth in a dynamic, entrepreneurial, and rewarding work culture.

• Purpose: The work we do each day helps communities around the world. Find satisfaction in work that really matters, working alongside and as part of the best and brightest in the industry.
• Growth: To keep pace with Canada’s expanding energy and utility sector, we are growing more each day, which means more opportunities for you. We encourage our employees to grow alongside our company thanks to a number of significant training and personal development opportunities.
• Innovation: Our staff proudly develop innovations that push the industry forward.
• Diversity: The company is dedicated to promoting diversity in its workforce, up to and including the senior management level. Our diversity committee ensures we stay up to date on leading trends and best practices, creating a desirable workspace for each and every one of our employees.
• Total Compensation: Your talent deserves to be recognized. Kinectrics offers a competitive total compensation package unmatched by most industries throughout North America. Salary is just one component of the total rewards you will receive when working for Kinectrics. Other elements may also include pay for performance programs (merit pay and discretionary annual performance bonuses), comprehensive health benefits and wellness programs, membership discounts, employee referral bonus, eligibility for our pension plan, career development programs, and professional development/educational reimbursements.

Accountabilities: How You Will Make an Impact

• Support Project Managers with project administration including invoices for service agreement and non-service agreement work.
• Provide clerical /administrative support to the group including but not limited to:

Bidding

• Assist in identifying tendering opportunities through interfacing with the client-specified databases and in preparation and delivery of Kinectrics proposals/TOQs.
• Ensure TOQs, proposals and tenders are delivered on time and are of the appropriate quality (meets customer needs and specified requirements).
• Interface with clients regarding Requests for Proposals, Requests for Quotation, Requests for Tender, etc. and support Project Managers in negotiating contracts for people and services required by the company.
• Maintain up-to-date proposal templates for use by Kinectrics staff.

Project Execution/Monitoring

• Support Kinectrics Project Managers with invoices for service agreement and non-service agreement work in a timely manner.
• Update and project plans and prepare financial summary reports using SAP.
• Prepare, monitor, track and close purchase orders and subcontracts with suppliers.
• Maintain purchase orders received from clients for Kinectrics.
• Interface with Kinectrics project managers by tracking progress of projects.
• Prepare summary of status of all service and non-service projects for Portfolio Managers.
• Maintain project closure process.
• Assist Project Managers, as needed, in preparation of quotations in Toolbox/SAP, providing guidance on project management using SAP, and providing information on Kinectrics business processes.
• Prepare, implement and monitor schedules consisting of but not limited to: critical path, cost loading, Earned Value Analysis (EVA), schedule content, relationships and logic ties, constraints, milestones and codes.

General Duties

• Support Kinectrics Directors/VPs with work program development, work program maintenance, and project budget tracking and cost control.
• Understand and support management with project risks.
• Report on progress of TOQs/ Proposals to Internal Project Controls and Proposals Manager and customers.
• Provide support to marketing initiatives as needed.
• Retain historical information for cost and schedule impact analysis for future work.

What You Need To Succeed

• Completion of secondary school plus additional specialized courses related to business administration or 4 years university degree.
• 3 years of related business administration experience or equivalent advanced education.
• Are responsive, professional and accurate when communicating with internal and external contacts.
• Requires proficiency in written and verbal communications.
• Strong computer skills in software packages such as Microsoft Word, Excel (including creation and use of macros, pivot tables), Access, Visio, Project, Power Point, SAP, Toolbox, Primavera P6 etc.
• Some experience in cost and scheduling analysis, planning, including estimating.
• Experience with cost and scheduling programs.
• Extensive SAP knowledge and experience.
• Can work independently and in a project team environment.
• Able to prioritize a large number of brief tasks.
• Demonstrated strong time management skills.
• Attention to detail which will contribute to error-free, high-quality reports, documents and communications.
• Ability to work in a confidential capacity and handle sensitive material.

This role requires the successful candidate to complete the security clearance process. The security clearance process is conducted in accordance with applicable regulatory requirements of the Canadian Security Intelligence Service (CSIS) and the Canadian Nuclear Safety Commission (CNSC) and may take up to 12 months to complete.

Kinectrics Inc is strongly committed to diversity, equity and inclusion (DE&I) and welcomes applications from all individuals. To learn more about our commitments please visit our diversity, equity and inclusion and indigenous relations pages.

As part of your application, you will be asked to complete a voluntary diversity survey. The collection of self-identification data is driven by our commitment to DE&I and ensures Kinectrics' continuous review and improvement of its programs. The information that you provide is strictly confidential and your responses will only be used for statistical purposes. Your responses do not affect your candidacy in any way.

Kinectrics welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

Kinectrics may use artificial intelligence (AI) tools during the initial screening of applications. All applications are also reviewed by a member of our Recruitment team to ensure a fair and comprehensive evaluation.

This posting is for an existing vacancy.