Project Assistant

Poutrix; Toronto; Hybrid; CAD 80,000 - 100,000; Full time

Job summary

A leading consultancy firm is looking for a Project Assistant to support water management projects. The role involves document preparation, project coordination, and collaboration across various teams. Ideal candidates will have strong communication skills, proficiency in Microsoft Office, and relevant experience. This is a hybrid position based in Toronto, offering a competitive salary.

Qualifications

• 3+ years' relevant experience in specialist area.
• Experience in a fast-paced professional services setting is preferred.

Responsibilities

• Assist Project Teams with various project deliverables.
• Prepare and proofread documentation for client submission.
• Manage multiple projects and deadlines.

Skills

Interpersonal skills

Communication skills

Time management

Analytical skills

Organizational skills

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Adobe Professional Suite

OneDrive

SharePoint

Job description

Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets.

We are more than 36,000 people, in over 70 countries, dedicated toimproving quality of life. Everyone has an important role to play. With the power of many curious minds, together we can solve the world’s most complex challenges and deliver more impact together.

Role description:

Arcadis is looking for a Project Assistant to support the administration of water, wastewater and water resources stormwater projects, working across multiple client accounts, technical teams and project managers as part of our Water team.

In this position, you'll engage in project-specific tasks such as preparing and reviewing documents for client submission, monitoring project progress, compiling contract reports for management, coordinating meetings, overseeing schedules, helping manage budgets, and handling routine project-related communications across multiple teams. You will be preparing documents for client submission and working with our standard templates and modifying as necessary

We work to protect our natural environment and water resources, while powering our world for future generations. Around the world, we’re feeling the effects climate change, rapid urbanization, loss of biodiversity. The rate at which we’re seeing large-scale, unforeseen events such as floods and wildfires, is becoming more frequent.We are here to protect our natural environment and water resources, while powering our world for future generations.

Role accountabilities:

• Assist Project Teams with various non-technical and technical deliverables throughout the project phases

• Assist Project Managers with invoice preparation and development of backup materials.

• Regular use of Microsoft Office Suite, Adobe Professional Suite, and other technical platforms to aid in:

• Preparing, proofreading, formatting, and assemblingof deliverables.

• Uploading deliverables to client sites.

• Development and maintenance of electronic project team SharePoint sites.

• Perform work on multiple projects/tasks simultaneously and manage multiple/simultaneous deadlines.

• Perform file management and various other document controls related duties as needed.

• Prepare sophisticated reports (MS Word) and spreadsheets, conducting a high level of quality control of documents following the guidelines associated with large municipal clients.

The ideal candidate will possess strong interpersonal and communication skills, coupled with a high level of proficiency in Microsoft Word, PowerPoint, Outlook, and Excel, along with experience in working with OneDrive and SharePoint. They should be highly motivated and demonstrate a drive to pursue continual, innovative improvements in processes. Exceptional time management and organizational abilities are essential, with the capability to work effectively under time constraints, prioritize tasks, and manage multiple projects and responsibilities simultaneously. Additionally, the candidate must exhibit excellent analytical skills, with a keen attention to detail.

Qualifications & Experience:

Required Qualifications:

• High school diploma or equivalent

• 3 or more years' relevant experience in specialist area of work

Preferred Qualifications:

• Previous administrative experience in a fast-paced professional services setting

Why Arcadis?

We can only achieve our goals when everyone is empowered to be their best. We believe everyone's contribution matters. It’s why we are pioneering a skills-based approach, where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together.

You’ll do meaningful work, and no matter what role, you’ll be helping to deliver sustainable solutions for a more prosperous planet. Make your mark, on your career, your colleagues, your clients, your life and the world around you.

Together, we can create a lasting legacy.

Join Arcadis. Create a Legacy.

Our Commitment to Equality, Diversity, Inclusion & Belonging

We want you to be able to bring your best self to work every day which is why we take equality and inclusion seriously and hold ourselves to account for our actions. Our ambition is to be an employer of choice and provide a great place to work for all our people. We are an equal opportunity and affirmative action employer. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. We are dedicated to a policy of non-discrimination in employment on any basis including race, creed, color, religion, national origin, sex, age, disability, marital status, sexual orientation, gender identity, citizenship status, disability, veteran status, or any other basis prohibited by law.

The salary range for this position is $25.44-$38.16. The base salary represents Arcadis’ hiring range for this position. Actual salaries will vary and will be based on various factors, such as location, skills, experience, and qualification for the role.

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