Project Assistant

Bird Construction; Ottawa; On-site; CAD 40,000 - 60,000; Full time

Job summary

A leading company in construction is seeking a Project Assistant to support administrative tasks in Ottawa. The role involves data entry for timesheets, payroll processing, and maintaining project logs. Candidates should have administrative experience, strong communication skills, and proficiency in Microsoft Office. This full-time position emphasizes teamwork and professional growth within a dynamic environment.

Qualifications

• 2 Years of experience in an administrative role with similar responsibilities.
• Proficiency with timekeeping systems and material receiving systems.
• Strong written and oral communication skills.

Responsibilities

• Data entry for daily timesheets and timesheet reviews.
• Support payroll communications between site and head office.
• Assist with procurement documentation and tracking of materials.

Skills

Microsoft Office

Microsoft Excel

Administrative Experience

Construction Experience

Tools

Microsoft Project

Bluebeam

Job description

The greatest achievements in history are borne from the greatness within people where human potential meets vision and passion fuels evolution. Unlocking this potential is the most important thing we do at Bird.

As a leader in Canadian construction for over 100 years the impact of our team is etched deeply within the core of our legacy. Beyond Bird this impact is felt in the fundamental aspects of our everyday lives. From the critical infrastructure we depend on to the energy and resources that keep us moving - we are powering our communities and shaping Canadas skylines coast-to-coast. Entrenched in the foundation of a culture built more than a century ago is an enduring quest to reimagine what is possible. Our impact is greater than ever and we are looking for those who seek to redefine their story.

We are a dynamic team of over 5000 with a range of professions backgrounds and areas of expertise. This breadth of diversity in people and opportunities is one of greatest aspects of building your career with Bird. Every trajectory looks different. At Bird you hold the pen and you write your story. As you unlock your potential you are surrounded by a team that supports you every step of the way.

Be a part of our team where we pride ourselves on the quality of our work and the way we treat each other and our partners. You will build a career and long-lasting relationships based on respect collaboration and a solution-focused mindset. Bird is a place where you will unlock your potential and achieve your goals.

The Project Assistant will report to the Project Manager. This role will be responsible for file maintenance daily LEMs timesheet and payroll processing.

This is a full time in-office position based in Ottawa Ontario.

What You Will Be Working On

Data entry for daily timesheets

Timesheet reviews that affect payroll processing to maintain data integrity and accuracy

Support all payroll communications between site and head office payroll team

Subcontractor LEM entry and crosschecking against subcontractor rate agreements

Process daily LEMs (Labour / Equipment / Material) for billable client activities

Preparing monthly report preparing subcontracts and purchase orders (filing LEED documentation as well if we dont have someone assigned for that role)

Maintain project logs and trackers if required

Assist with procurement documentation and tracking of materials and equipment

Support with gathering and combining all backup documentation required for Daily Weekly Monthly Client Reporting

Support material management with material receiving entry against POs

Ensure all billable material is captured on Client LEMs

Support in verification of daily manpower on site

Data Entry for Onboarding of new project team member and maintaining employee data records

Support the project team with general administrative tasks as needed

What We Are Looking For

2 Years of experience in an administrative role with similar responsibilities

Proficiency with timekeeping systems Microsoft Excel and material receiving systems

Ability to handle a large volume of data entry while maintaining data integrity

Self-Starter with strong ambitions to grow with the company in the future

Ability to forge grow and maintain positive relationships with multiple groups

Strong written and oral communication skills

Able to manage multiple priorities simultaneously and meet the time demands of unpredictable activities; capable of handling pressure and challenges in a dynamic business environment

Ability to work within tight deadlines and prioritization of work to achieve them

Strong analytical critical thinking problem-solving skills and a high degree of accuracy and attention to detail

We Put Safety First

A healthy and safe work environment is non-negotiable. We build a culture of operational and psychological safety through engagement learning and leadership.

We Lead With Honesty

We speak and act with integrity clarity and care so people can trust our word and our work. Being honest means we can deliver the best outcomes and consistent results.

We Are Stronger Together

Success is a team effort. Our inclusive workplace enables our combined expertise humility and creativity to unlock our greater potential.

We Are Driven To Do Great Work

We built our name on quality. We have a passion for excellence in our work and relationships that honours our businesses and our industry.

Rooted in a solid foundation we adapt and grow to face the future. We are committed to elevating each other to chart the best path forward in an evolving world.

Bird is committed to diversity equity and inclusion (DE&I). This is a core part of our culture and guides our actions and strategic priorities. We strive to create an inclusive environment where every employee can thrive and share their unique perspectives and talents. Our ongoing commitments focus on addressing inequities and promoting a better understanding of diversity to build an inclusive and fair culture. We recognize that diverse teams are more knowledgeable perform better and achieve greater success. As such we are dedicated to building a workforce that reflects the diversity of the communities we serve and creating opportunities for all employees to grow and succeed.

Key Skills

Microsoft Office,Microsoft Access,Bluebeam,Construction Experience,Microsoft Outlook,Microsoft Word,Office Experience,Microsoft Powerpoint,Microsoft Excel,Project Management Software,Microsoft Project,Administrative Experience

Employment Type : Full-Time

Experience : years

Vacancy : 1

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Assistant Project • Ottawa, Ontario, Canada