Project Assistant

Stevens & Associates Millwork Ltd.; Edmonton; On-site; CAD 45,000 - 55,000; Full time

Job summary

Stevens & Associates Millwork Ltd. seeks a proactive Project Assistant in Edmonton to provide vital administrative support for complex millwork projects. The role involves coordinating schedules, managing documentation, and ensuring seamless communication among teams. Join a leader in architectural millwork committed to craftsmanship and innovation, with a competitive compensation package and opportunities for growth.

Benefits

Competitive compensation and benefits package

Training and mentorship in millwork and project management

Qualifications

• 1–3 years of experience in a project coordination or support role preferred.
• Experience in millwork, manufacturing, or construction is a strong asset.
• Familiarity with construction documents, drawings, and specifications.

Responsibilities

• Assist Project Managers in tracking and coordinating project milestones and timelines.
• Prepare and manage project documentation such as RFIs, submittals, and purchase orders.
• Support communication with clients, contractors, suppliers, and internal departments.

Skills

Communication

Organizational

Time Management

Multitasking

Education

Diploma or degree in Construction Management, Architectural Technology, Business Administration

Tools

Microsoft Office Suite

Cabinet Vision

AutoCAD

Procore

Job description

Company : Stevens and Associates Millwork Ltd.

Employment Type : Full-time

Reports To : Project Manager / Operations Manager

About Us

Stevens and Associates Millwork Ltd. is a leader in custom architectural millwork, serving commercial, institutional, and high-end residential projects across Alberta. We take pride in precision, craftsmanship, and dependable project delivery. As we grow, we are seeking a detail-oriented and proactive Project Assistant to support our team in executing complex millwork projects with efficiency and excellence.

Position Summary

The Project Assistant provides critical administrative and coordination support to ensure the successful execution of projects. This role bridges communication between design, production, and installation teams, and helps manage schedules, documentation, and client requirements throughout the project lifecycle.

Key Responsibilities

• Assist Project Managers in tracking and coordinating project milestones, timelines, and deliverables.
• Prepare and manage project documentation, such as RFIs, submittals, purchase orders, and change orders.
• Maintain organized project files (digital and physical), ensuring up-to-date records.
• Support communication with clients, contractors, suppliers, and internal departments.
• Help coordinate site delivery schedules, installation timelines, and team assignments.
• Prepare jobsite packages and binders with drawings, specs, and instructions.
• Follow up on outstanding quotes, orders, and approvals to avoid project delays.
• Assist with tracking project costs and generating simple reports for billing or forecasting.
• Attend internal project meetings and take minutes as needed.
• Ensure compliance with company procedures and quality standards.

Qualifications

• Diploma or degree in Construction Management, Architectural Technology, Business Administration, or related field preferred.
• 1–3 years of experience in a project coordination, administrative, or support role—experience in millwork, manufacturing, or construction is a strong asset.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook); experience with Cabinet Vision, AutoCAD, or Procore is an advantage.
• Excellent communication, organizational, and time-management skills.
• Ability to multitask and adapt in a fast-paced, deadline-driven environment.
• Familiarity with construction documents, drawings, and specifications.
• Positive attitude and a team-first approach.

Why Join Us

• Work with a team that values craftsmanship, accountability, and innovation.
• Opportunity for growth in a stable, family-oriented business.
• Competitive compensation and benefits package.
• Training and mentorship in the millwork and project management field.

To Apply :

• Please submit your resume and a brief cover letter outlining your experience and interest to [e-mail].

Seniority level

Seniority level

Entry level

Employment type

Employment type

Full-time

Job function

Job function

Administrative

Wood Product Manufacturing

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