Project Assistant

Canadian Nuclear Laboratories; Chalk River; On-site; CAD 45,000 - 70,000; Full time

Job summary

An established industry player is seeking a Project Assistant to support project activities in a dynamic environment. This role involves monitoring project progress, managing documentation, and liaising with stakeholders to ensure smooth operations. The ideal candidate will have a strong background in project management principles and excellent communication skills. You'll be part of a team dedicated to advancing nuclear science and technology, contributing to innovative solutions for clean energy and environmental protection. Join us in making a meaningful impact while enjoying a comprehensive benefits package from day one.

Benefits

Paid time off (vacation, sick, floater & personal)

Benefits effective day one

Tuition support

Pension plan

Qualifications

• 2-4 years of related experience or college diploma in Project Management.
• Strong communication skills for internal and external client interactions.

Responsibilities

• Act as a project contact, ensuring timely responses to stakeholders.
• Draft, edit, and organize documentation to meet deadlines.

Skills

Oral and written communication skills

Project Management knowledge

Editing and reviewing skills

Microsoft Office Suite

Knowledge of office equipment

Project management terminology

Ability to work independently

Organizational skills

Education

Secondary school completion (Grade 12)

College diploma in related discipline

Tools

Oracle

Management Financial Report Centre

TRAK

Primavera P6

MS Project

Job description

Are you interested in a new and challenging opportunity? The Capital New Builds department is hiring for a Project Assistant to monitor the day-to-day progress and spending of all project activities. Do you have experience utilizing systems for change control, scheduling, budgeting, purchasing, cost and progress monitoring and reporting to support project activities? If so, apply now!

What you will be doing!

• Acting as a project contact to answer questions, obtain and provide information to stakeholders within and outside the organization ensuring timely and accurate response. Acts as a liaison between departments, sets up and attends department meetings (taking minutes).
• Drafting, editing, formatting, organizing, prioritizing, assembling, filing and/or distributing documentation and forms to avoid delays and ensures that reports and other documents are sent to customers before the established deadlines.
• Providing assistance to the staff within the department by processing project correspondence.
• Querying and preparing various reports in support of the department Project Manager and project staff. This includes retrieval and analysis of data.
• Processing and performing data entry into a database or electronic filing system. Maintains hard-copy and soft-copy filing systems.
• Ensuring project information is accurate by opening, tracking and closing work orders; monitors expenses and revenues against budget. Prepares purchase requisitions and quotations.
• Creating and updating schedules with actual progress and forecasted schedule dates. Evaluates project progress; prepares, executes and oversees implementation of improvement/action plans. Ensures actions are being taken and reports on them to customers and/or branch supervisors.
• Providing backup support to other project sections, or other roles within the same section.
• Other duties as assigned by your manager.

What we are looking for:

• Education
  • Successful completion of secondary school (Grade 12).
• Experience
  • Two to four (2-4) years of related experience or college diploma in a related discipline (e.g. Project Management) and one year experience.
• Knowledge, Skills & Abilities
  • Oral and written English communication skills are essential to write a variety of procedures, letters, and formal correspondences and to deal with internal and external client groups.
  • Knowledge of CNL procedures, processes and policies and best practices in Project Management.
  • Knowledge of the correct usage, spelling and punctuations of English and experience in editing, reviewing, and handling large documents.
  • Knowledge of Microsoft Office Suite for creation of basic Word documents, formatting procedures, exporting and running reports, preparing presentations and corresponding using e-mail.
  • Knowledge of office equipment such as printers, fax machines, photocopiers, and scanners.
  • Knowledge of CNL’s business systems: Oracle, Management Financial Report Centre, TRAK, P6 Scheduling.
  • Knowledge of project management software (Primavera P6, MS Project).
  • Ability to work independently and responsibly under minimal supervision and establish priorities to meet conflicting deadlines.
  • Ability to plan, coordinate and organize projects.
  • That the incumbent be working towards Certified Assistant in Project Management (Certificate).
  • Knowledge of Project Management terminology.
  • Understanding of basic financial/accounting practices in order to provide assistance pertaining to budget issues.
• Security Clearance Eligibility Required
  • Reliability Status with Site Access Security Clearance (SASC), which has a minimum requirement of 3-5 years of verifiable history in Canada, Australia, New Zealand, the United States and/or the United Kingdom. CNL implements security screening in accordance with the Treasury Board of Canada Secretariat's “Standard on Security Screening” and the “Policy on Government Security.”

Why CNL?

Does working with a team across Canada to advance nuclear science and technology for a clean and secure world speak to you? We're reinventing ourselves to be the pacesetters so we can lead the charge in solving the problems that matter, like building the next generation of clean nuclear and hydrogen energy solutions, developing new and better-targeted cancer treatments, and continuing to lead the world in environmental remediation.

We offer a complete total rewards package:

• Paid time off (vacation, sick, floater & personal);
• Benefits effective day one, that’s right, no waiting period;
• Tuition support;
• A pension!

Do Our Priorities Resonate with You?

• Clean energy for today and tomorrow.
• Restore and protect the Environment.
• Contribute to the health of Canadians.

Location:

CNL’s Chalk River laboratory is nestled in the Ottawa Valley and affords our employees an environmentally pristine area with extensive forests, hills, and numerous small lakes. These support a variety of wildlife typical to the southern edge of the Canadian Shield. Many surrounding towns, such as Pembroke, Petawawa, and Deep River, provide unparalleled outdoor adventures at your doorstep!

CNL is committed to providing an atmosphere free from barriers that promotes equity, diversity, and inclusion in achieving our mission. CNL welcomes and celebrates employees, stakeholders, and partners of all racial, cultural, and ethnic identities. Please read here for more on our DE&I Commitment.

CNL also supports a workplace environment and corporate culture built on our Core Values: Respect, Teamwork, Accountability, Safety, Integrity, and Excellence. These values encourage equitable employment practices and career prospects, including accommodations for all employees.

CNL is committed to being an equal-opportunity employer. If you require accommodation measures during any phase of the hiring process, please indicate via our ATS when applying. All information received regarding accommodation requests will be kept confidential.

The Chalk River Laboratories site is located on the unceded and unsurrendered territory of the Algonquin Anishinaabe people. As an organization, CNL recognizes and appreciates their historic connection to this place. CNL also recognizes the contributions that First Nations, Métis, Inuit and other Indigenous Peoples have made, both in shaping and strengthening this community in particular, and this province and country as a whole.

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