Project Administrator ( Temporary 1 year Contract )

AFL Engenharia; Calgary; Hybrid; CAD 40,000 - 60,000; Full time

Job summary

AFL Engenharia is looking for an Administrative Support Specialist in Calgary to perform data entry, maintain documentation systems, and support project management activities. This role offers hybrid work flexibility, competitive benefits, and opportunities for professional development in a dynamic team environment.

Benefits

Extended Health and Dental

Vision Care

Life Insurance

RRSP matching

Employee and Family Assistance Program

Work Perks Program discounts

Qualifications

• 2+ years of work experience in supporting multiple projects.
• Experience with Document Management Systems.
• Fluent in English.

Responsibilities

• Perform data entry for Daily Production Reports.
• Validate subcontractor invoices.
• Maintain PMO documentation systems.

Skills

Detail oriented

Analytical Thinking/Problem Solving

Interpersonal skills

Team Player

Tools

SharePoint

MS Office

Job description

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Job Description

AFL is a leading provider of integrated solutions in the fiber optics industry. By offering expertise, products, and services in engineering, construction, and installation and repairs, AFL provides end-to-end solutions for customers’ broadband networks. From being environmentally-conscious to ensuring a healthy and safe working environment, AFL invests in its employees. AFL proactively engages with its communities through grants, service projects, environmental initiatives and more. Through a culture of commitment and collaboration, the company is a trusted advisor for customers in the telecom, oil and gas, and utilities markets. AFL is proud of its impact on communities, connecting people with innovative technologies, exceptional products and high-quality services.

We have a reputation in the fiber optics industry for consistently being at the forefront of technology and innovation. Want proof? We were founded in 1984 with a single product, fiber optic ground wire. Today, we sell thousands of products and services to multiple markets across the globe and have become a billion-dollar company in revenue. Not only do we have a track record for growth and financial stability, but we are also backed by Fujikura, a $6 billion company with a 128-year history of product innovation. With our culture of commitment and professional growth opportunities, AFL will give you the opportunity to reach new heights and take your career to the next level.

AFL has operations in Canada, the U.S., Mexico, Europe, Asia and Australia and is a wholly-owned subsidiary of Fujikura Ltd. of Japan.

Responsibilities

• Perform data entry and approval of Daily Production Reports and Extra Work Orders in all ERP systems. Both paper, electronic paper and electronic.
• Prepare weekly Prebilling report for Subcontractor invoicing and validate subcontractor invoices upon receipt;
• Maintain PMO electronic and paper documentation and data storage systems including both archived and active documentation;
• Maintain PMO mailbox for incoming work and notifications that flow into department processes;
• Request corrections to work orders, production reporting and Subcontractor invoicing;
• Perform other administrative and miscellaneous duties as requested, directed or assigned;
• Work with PMO and field associates, internal departments, and external subcontractors as required;
• Help build and maintain positive relations within the team, organization and Subcontractors;
• Protect organizations’ values by keeping information confidential;
• Enhance organizational reputation by accepting ownership for accomplishing requests and exploring opportunities to add value to job accomplishment; and
• Adhere to and promote the environmental, health & safety policies of AFL.
  
  

Personal Qualities

• Flexible – open to change and new information and rapidly adapts to changing conditions or unexpected obstacles
• Detail oriented – excellent attention to detail with the ability to follow through on assigned tasks
• Independent - ability to work well under limited supervision
• Analytical Thinking/Problem Solving - capable of complex reasoning analysis
• Results focused – driven to achieve
• Interpersonal skills – able to collaborate on projects, maintain effective relationships, and communicate clearly at all levels of the business
• Adaptability - capable of working in a fast-paced environment, adapt to various situations, and prioritize multiple work assignments simultaneously
• Team Player skills - possess strong commitment to team environment dynamics with the ability to contribute expertise and follow leadership directives at appropriate times
  
  

Qualifications

• 2+ years of work experience in supporting multiple projects and departments
• Experience with Document Management systems such as SharePoint, Sharefile, Eroom
• Proficient in MS Office – specifically Excel, Word, PowerPoint; and Adobe Acrobat Standard
• Strong interpersonal skills with written and verbal fluency in English
• Experience with Microsoft Access is considered an asset
  
  

Working Conditions

• Normal office environment with hybrid flexibility
• 40 hours/week, Monday through Friday, hours flexible, core hours 8:30am - 3:30pm
• Some in-field exposure is required as part of training and functions
• Some travel may be required (Limited)
  
  

Why Work for AFL

• We Care: Our Employees are eligible to participate in our amazing Total Rewards Program which offers: Extended Health and Dental, Vision Care, Life Insurance, RRSP matching, Employee and Family Assistance Program and more.
• We Include: AFL is an equal opportunity employer that’s committed to accessible, inclusive employment.
• We Develop: We enthusiastically support learning and advancement opportunities for our team members.
• We Reward: Abundant discounts with various retailers via our Work Perks Program.
• We have Fun! Employee Events throughout the Year!
• We Connect…. #WeareAFL
  
  

Disclaimer: This job description does not constitute a “contract” between the employee and the

employer. The job description duties may change at the discretion of the employer and/or the employer

may request the employee to perform duties that are not listed on the job description.

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