Project Administrator - Service

Trane Technologies plc; Laval; On-site; CAD 63,000 - 87,000; Full time

Job summary

Trane is seeking a Project Administrator in Laval, QC, on-site, to support Project Managers with documentation, procurement, job costing, and invoice processing from award to close-out. Under supervision, you will coordinate transitions from Sales to Operations, manage cost records, and ensure timely billing, working with internal teams and customers to keep projects on track.

The role requires a High School diploma, bilingual English/French, and strong communication; experience with basic

Qualifications

• High School diploma or GED required.
• Bilingual written and spoken English and French preferred/required.
• Must have strong communication skills and the ability to work independently or in a team.
• Demonstrated problem solving, decision making, and good judgement.
• Experience with financial systems and basic accounting is an asset.

Responsibilities

• Follow established standard work and processes, using enterprise systems.
• Coordinate the transition of projects from Sales to Operations within enterprise systems.
• Coordinate monthly customer invoicing per customer requirements and Project Manager direction.
• Coordinate with project team members for accurate and timely recording of project costs (time sheets, forecasting, vendor invoices, etc.).
• Review billing backlog and coordinate with Project Managers, BAS/HVAC Field Technicians, customers, and Trane claims to resolve obstacles.

Skills

Bilingual English/French

Strong communication

Problem solving

Teamwork

Time management

Education

High School diploma

Job description

Where is the work:

On-Site (5 days)

Job Summary:

Trane has a new exciting opportunity to join our organization as a Project Administrator

Under moderate supervision, this position works closely with Project Manager(s), and is responsible forroutine project documentation, procurement, job costing, customer invoicing, and administrative closeout of each project. From project award through close-out, portfolio includes multiple projects at different stages of completion. You will be required to closely interact with internal and external customers to ensure the timely completion of each project, to foster a positive culture.

What you will do:

• Follow establish standard work and processes, utilizing several enterprise systems.

• Coordinate the transition of projects from Sales to Operations within enterprise business systems.

• Coordinate monthly customer invoicing process per customer requirements and Project Manager direction to ensure timely and accurate billing.
• Coordinate with project team members for accurate and timely recording of project costs, including time sheets, forecasting assistance, vendor invoices, utilizing project reports, etc.
• Reviews billing backlog and coordinates/communicates with Project Managers, BASand HVAC Field Technicians, customers, and Trane claims as necessary to resolve obstacles.

What you will bring:

• High School diploma or GED and up to two (2) years of related experience and/ or training; or equivalent combination of education and experience.

• Bilingual written and spoken English and French preferred/required.
• Must have strong communication skills, proactive approach with willingness to work independently as well as part of a team.
• Demonstrated ability to perform tasks such as problem solving, decision making, rational thinking, and exercising good judgement.
• Experience prioritizing tasks in order to meet tight deadlines within a fast-paced environment.
• Previous experience with financial systems and basic accounting, including accounts receivable and accounts payable, an asset.
• Construction law and regulation knowledge is an asset.
• Familiarity with the operation of HVAC Systems preferred not required.
• Flexibility to work overtime/ weekends, as required.

Annual Base Salary Range or Hourly Base Pay Range:

$62,636.66 - $87,114.99

Compensation Type:

Salary

Incentive Eligible:

No

Sales Commission Eligible:

No

Disclaimer: We strive to provide competitive compensation for this position, tailored to a variety of factors. The actual compensation will depend on elements such as seniority, merit, geographic location, education, experience, travel requirements, and union designation. Our compensation range is generally based on the national average for the country. Additionally, benefits may vary depending on the region, business alignment, union involvement, and employee status.

We offer competitive compensation and comprehensive benefits and programs. We are an equal opportunity employer; all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, pregnancy, age, marital status, disability, status as a protected veteran, or any legally protected status.