Project Administrator (Night Shift)

CAM Industrial Solutions LLC; Redwater; On-site; CAD 45,000 - 75,000; Full time

Job summary

An established industry player is seeking a Project Administrator to enhance project efficiency and support workforce management. This temporary, full-time role involves managing sensitive information, coordinating staffing and training, and ensuring compliance within a fast-paced environment. The ideal candidate will thrive in a collaborative setting, demonstrating strong organizational and communication skills while handling confidential matters with discretion. Join a forward-thinking organization that values excellence and continuous improvement, where your contributions will make a significant impact on project success.

Qualifications

• Proven experience in project administration or similar roles.
• Familiarity with unionized environments and training programs.

Responsibilities

• Manage confidential information and oversee project administration.
• Coordinate onboarding and training for new hires at the site.
• Provide administrative support to ensure efficient operations.

Skills

Organizational Skills

Communication Skills

Time Management

Interpersonal Skills

Confidentiality

Flexibility

Education

Diploma in Business Administration

Degree in Project Management

Administrative Certifications

Job description

CAM Industrial Solutions, a leader in industrial services and one of the fastest-growing privately held companies in Canada and the United States, is seeking a high-impact Project Administrator to join our dynamic team. At CAM, we believe “good” is never good enough. We aim for excellence in everything we do, and we’re looking for individuals who share that same drive, take pride in their work, and thrive in a collaborative, high-performance environment.

If you are passionate about continuous improvement, teamwork, and making a meaningful impact, we encourage you to apply and become part of our forward-thinking organization.

The Project Administrator serves as the primary administrative support on-site, providing a wide range of services to employees and managers related to project administration and workforce management. Key responsibilities include staffing and scheduling, data entry, benefits and leave administration, onboarding, and orientation. The Project Administrator ensures efficient and professional day-to-day business operations at the site by delivering confidential administrative support in a fast-paced and detail-oriented environment.

This is a temporary, full-time position expected to last 6 months or until the project is completed.

Primary Responsibilities:

• Manage and handle highly confidential, sensitive, and critical information, files, records, and reports.
• Monitor work progress to ensure alignment with schedules and manpower budget constraints.
• Oversee and coordinate the mechanical on-call schedule and booking.
• Liaise with local union halls to coordinate additional resource requirements for the site.
• Align workforce planning with site resource reductions as needed.
• Prepare and submit resource requests for approval by the Site Manager and Building Trades Unions.
• Follow up on resource orders to confirm fulfillment; if not completed, take proactive steps to secure required resources by:
• Collaborating with Union Dispatchers and Business Agents to source members, travel cards, permit workers, or related trades.
• Facilitate new hire sign-ons upon arrival at the site, ensuring a smooth onboarding process.
• Provide support and guidance for new hires completing online training, ensuring timely and successful completion.
• Collect and manage new hire documentation to ensure compliance with site and CAM policies, including certifications, trade tickets, and welding test results.
• Maintain and update a comprehensive database of resource requests, ensuring data accuracy and accessibility.
• Provide regular updates to the Site Manager and leadership team on the status of resource requests.
• Act as the primary contact for all on-site training, including in-class and online sessions, ensuring new hires receive appropriate training before field deployment.
• Maintain training records and update CAM, ISNetworld, and site-specific training databases as required.
• Support team leads and supervisors in mentoring apprentices and ensuring compliance with apprenticeship ratios.
• Manage the site apprenticeship program, tracking ratios, progression hours, and dates.
• Assist the client with ISNetworld account administration as directed by the Site Manager.
• Draft and distribute site communications, including memos and notices.
• Manage office consumables, including ordering and maintaining supplies for office equipment such as printers and copiers.
• Process IT requests for both the client and CAM as needed.

Qualifications:

• Diploma or degree in business administration, project management, or a related field (preferred).
• Relevant certifications (e.g., administrative or project management certifications) are an asset.
• Proven experience in project administration or a similar role, preferably in a site or construction environment.
• Familiarity with unionized environments and coordinating with union halls is a strong asset.
• Experience managing training programs, onboarding, and compliance requirements.
• Excellent organizational and time management skills to handle a fast-paced and detailed environment.
• Strong communication skills (verbal and written) for memos, reports, and team collaboration.
• Ability to handle highly confidential and sensitive information with discretion.
• Strong interpersonal skills to liaise with various stakeholders, including union representatives and leadership teams.
• Knowledge of site-specific policies, certifications, and compliance requirements (e.g., trade tickets, safety training).
• Flexibility to adapt to changing project demands and priorities.

CAM Industrial Solutions is an equal opportunity employer, and we thrive on our differences for the benefit of our employees, our customers, and our community. It is our policy to provide equal opportunities in all decisions related to hiring, training, and promoting regardless of race, religion, color, gender, disability, national origin, ancestry, age, military status, sexual orientation, marital status or any legally protected characteristic or class.