Project Administrator III

True Environmental, Inc.; Whitehorse; On-site; CAD 80,000 - 100,000; Full time

Job summary

True Environmental, Inc. is seeking an Office Administrator III to provide essential support to project teams and ensure smooth operations. This full-time role is based in Whitehorse, YT, requiring a bachelor's degree and extensive experience in project administration. The selected candidate will manage communication, documentation, and aid in project logistics, significantly contributing to the company's mission in environmental management.

Qualifications

• 5+ years of project administration experience.
• Excellent written and oral communication skills.

Responsibilities

• Respond to email and telephone queries and direct clients to appropriate individuals.
• Assist Project Managers in coordinating project activities.
• Enter vendor invoices and expense claims into accounting software.

Skills

Project administration

Communication

Microsoft Office Suite

Education

Bachelor's degree in a relevant field

Job description

2 days ago Be among the first 25 applicants

Ensero Solutions is an environmental consulting and remediation business with specific expertise in environmental assessments, active / passive water treatment, microbiological testing, and turnkey remediation services for the mining industry and broader industrial sectors. At Ensero, we get the opportunity to make a positive impact on the environment and people’s lives. We’re building a culture where people can grow their careers and are challenged to solve our client’s toughest environmental problems.

Office Administrator III

Whitehorse, YT – Full-Time Permanent

NOC : 13100

Wage Range : 30.00 - 43.59 (Median Wage : 34.00)

Ensero Solutions is an environmental consulting and remediation business with specific expertise in environmental assessment and permitting support, environmental monitoring, site water management, active / passive water treatment, microbiological testing, care and maintenance operations, and turnkey remediation services for the mining industry and broader industrial sectors. At Ensero, we get the opportunity to positively impact the environment and people’s lives. We’re building a culture where people can grow their careers and are challenged to solve our client’s toughest environmental problems.

About The Role

Reporting to the Senior Operations Manager, the Project Administrator provides support to the Operations, Project Managers, and the office. Responsible for completing a variety of tasks including coordination, administrative, financial and logistical support.

Key Responsibilities

• Respond to email and telephone queries and direct clients to the appropriate individual as required.
• Perform administrative duties including filing and scanning.
• Maintain cleanliness of the office and kitchen / breakout areas.
• Manage keycards, keys, and parking passes for the office employees (requests and cancellations).
• Assist Project Managers in coordinating project activities to ensure progress on schedule, within budget, and with desired quality.
• Provide administrative support to project teams and departments.
• Assist with proposal preparation and costing.
• Format and edit project documents and proposals in accordance with company style guide.
• Obtain quotes from vendors / subcontractors and support project cost estimates.
• Arrange project-related activities including scheduling, logistics, materials shipments, and subcontractor coordination.
• Maintain effective relationships with third parties, vendors, and subcontractors.
• Enter vendor invoices, receipts, expense claims, and sales invoices into accounting software.
• Perform other duties as required.

Required Skills and Experience

• Bachelor's degree in a relevant field.
• 5+ years of project administration experience.
• Proficiency in Microsoft Office Suite.
• Excellent written and oral communication skills.

Ensero has offices in Colorado (Denver, Canon City, and Fort Collins) and Canada (Saskatoon, Vancouver, and Whitehorse). We are an established leader in environmental management, water treatment, remediation technologies, and facility operations. We believe in providing opportunities to learn and to contribute to environmental sustainability.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

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