Project Administrator III

Whitehorsechamber; Canada; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading environmental consulting firm is seeking a Project Administrator III in Whitehorse. The role involves providing administrative, financial, and logistical support to project teams, ensuring projects stay on schedule and within budget. Ideal candidates will have a Bachelor's degree and over 5 years of project administration experience, along with strong communication skills.

Benefits

Competitive pay

Benefits

Opportunities for personal development and growth

Qualifications

• 5+ years of project administration experience.
• Excellent written and oral communication skills.

Responsibilities

• Provide administrative support to project teams and departments.
• Assist Project Managers in coordinating project activities.
• Respond to email and telephone queries.

Skills

Communication

Coordination

Administrative Support

Education

Bachelor's degree in a relevant field

Job description

Project Administrator III

Whitehorse, YT – Full-Time Permanent

NOC: 13100

Hours: 40 per week

Wage Range: 30.00 - 43.59 (Median Wage: 34.00)

Ensero Solutions is an environmental consulting and remediation business specializing in environmental assessment and permitting support, environmental monitoring, site water management, active/passive water treatment, microbiological testing, care and maintenance operations, and turnkey remediation services for the mining industry and broader industrial sectors. At Ensero, we aim to positively impact the environment and people's lives. We foster a culture where employees can grow their careers and are challenged to solve our clients’ toughest environmental problems.

About the Role

Reporting to the Senior Operations Manager, the Project Administrator provides support to the Operations, Project Managers, and the office. Responsibilities include coordination, administrative, financial, and logistical support.

Key Responsibilities

• Respond to email and telephone queries; direct clients to appropriate individuals as required.
• Perform various administrative duties including filing and scanning.
• Maintain cleanliness of the office and kitchen/breakout areas.
• Manage keycards, keys, and parking passes for office employees (requests and cancellations).
• Assist Project Managers in coordinating project activities to ensure progress on schedule, within budget, and meeting quality standards.
• Provide administrative support to project teams and departments.
• Assist in proposal preparation and costing.
• Format and edit project documents and proposals according to company style guide.
• Obtain quotes from vendors/subcontractors and support project cost estimates.
• Arrange project-related activities, including developing and tracking schedules, logistics, materials shipments, and subcontractor coordination.
• Maintain effective relationships with third parties, vendors, and subcontractors.
• Enter vendor invoices, receipts, expense claims, and sales invoices into accounting software.
• Perform other related duties as required.

About You

• Bachelor's degree in a relevant field.
• 5+ years of project administration experience.
• Excellent written and oral communication skills.

How to Apply

Visit www.ensero.com/careers

About Us

Ensero has offices in Colorado (Denver and Fort Collins) and Canada (Saskatoon, Vancouver, and Whitehorse), and is a leader in environmental management, site assessments and permitting, water treatment, remediation technologies, and facility operations. We offer an excellent total rewards package, including competitive pay, benefits, and opportunities for personal development and growth. We are committed to sustainability and making a positive environmental impact.

Ensero Solutions values diversity and fosters an inclusive work environment.