Project Administrator – Full Time, Permanent

LENBROOK AMERICA; Pickering; On-site; CAD 40,000 - 80,000; Full time

Job summary

An established industry player in high-end audio is seeking a motivated Project Administrator to join their dynamic team in Pickering. This role offers the chance to work closely with sales and marketing teams, ensuring effective communication and project management within the North American markets. The ideal candidate will possess strong organizational skills, a knack for time management, and a proactive approach to driving projects to completion. With a supportive and fun work environment, this is a fantastic opportunity for growth and career development in a company that values outstanding work and long-term relationships. If you're ready to make an impact and thrive in a collaborative setting, this role is for you.

Benefits

Extended Health Coverage

Prescription Coverage

Vision Coverage

Dental Coverage

Vacation Time

Qualifications

• 1-2 years in project or marketing administration, ideally in distribution.
• Strong verbal communication and organizational skills required.

Responsibilities

• Coordinate dealer and sales team requests, ensuring timely responses.
• Oversee marketing budget and assist in planning activities.

Skills

Project Management

Time Management

Communication Skills

Microsoft Excel

Teamwork

Client-facing Skills

Adaptability

Organizational Skills

Project Management Tools (Wrike, Asana, Trello)

Adobe Creative Suite

Education

Post Secondary Education in Project Management

Business Degree

Marketing Degree

Tools

Wrike

Asana

Trello

Microsoft Excel

Job description

Lenbrook isn’t just another job — it’s a career. For nearly 50 years we’ve been a leader in high-end audio and distributor of specialty consumer brands. Lenbrook Americas markets a full range of premium solutions for serious audio and video enthusiasts including the latest digital media players, home theatre components, loudspeakers, headphones and lifestyle systems. Lenbrook Americas represents brands like NAD Electronics, PSB Speakers, Bluesound, DALI Loudspeakers and Tivoli Audio. Lenbrook believes in rewarding outstanding work, developing employees’ careers, and building long-term relationships with our customers. It is fun, supportive, competitive and a great place to grow your career.

Our Pickering location is seeking a motivated Project Administrator to join the dynamic Lenbrook Americas team. The ideal candidate will have strong time management and communication skills, with the ability to work effectively within deadlines and budgets. Reporting to the North America Brand Manager (Bluesound/NAD Electronics), the Project Administrator will collaborate closely with the sales and marketing teams to support the North American markets (USA and Canada) while ensuring expenses remain within the established marketing budget.

Responsibilities:

1. Act as an intake point for all dealer and sales team requests, sales and marketing support, facilitating and/or coordinating timely and constructive responses.
2. Ownership in the creation of dealer communications and price lists (maintaining accuracy, timing, efficiencies).
3. Overseeing the Lenbrook Americas marketing budget, which includes tracking expenses and assisting in planning activities within the set budget.
4. Work with others to help coordinate in-field events for North America. This could include gathering all necessary materials, products, displays etc., arranging shipping to and from shows and show setup/tear-down.
5. Break projects into doable actions and set time frames.
6. Coordinate internal and external resources to complete project tasks on time and within budget and maintain a constant line of communication for clarity of responsibilities and expectations of deliverables.
7. Collaborate across the sales, product and brand managers and marketing teams to audit and achieve the accuracy of all sales and marketing assets, price lists, communications and promotional activity.
8. Quality checks that all deliverables meet technical, functional, and business requirements, and obtain feedback from stakeholders ahead of deployment or publishing to any external parties.
9. Follow and enforce product management SOPs, including milestone check-ins with stakeholders, approvals procedures, and interim stakeholder communications to manage expectations of timelines, deliverables and to drive tasks forward.

Requirements:

1. Minimum 1-2 years of experience in project or marketing administration, preferably in the distribution business.
2. Experience in project management, from conception to delivery.
3. Post Secondary education in project management, business, or marketing.
4. Strong verbal communications skills with a friendly and professional demeanor.
5. Solid organizational skills, including multitasking and time-management.
6. Strong client-facing and teamwork skills.
7. Must have initiative to drive projects to completion and be quick-thinking and adaptable to accommodate unexpected events that may get in the way of project completion and project goals.
8. Strong working knowledge in Microsoft Excel / spreadsheet management and creation.
9. Hands on knowledge of project management platforms like Wrike, Asana, Trello, etc.; Some knowledge of Adobe Creative Suite would be an asset.
10. There may be some travel in this role.

We’ve got you covered:
We offer a comprehensive benefits package that includes extended health, prescription, vision and dental coverage, vacation time and more.

How to Apply:
Qualified candidates can submit current resumes directly to [e-mail]. Please provide a valid email address for communication purposes. Selected applicants may receive written correspondence with respect to this job posting, directly to the provided email address.

In accordance with the Ontario Human Rights Code, the Accessibility for Ontarians with Disabilities Act, 2005 and Lenbrook’s Accommodation Policy, accommodation will be provided in all parts of the hiring process. Please make any such needs known in advance.

Thank you to all applicants. We will contact only those selected for an interview.