Project Administrator (Design Assistant)

Actalent; New Westminster; Hybrid; CAD 55,000; Full time

Job summary

A global engineering consulting firm in New Westminster is seeking a Project Administrator to support the design team. The role includes administrative tasks alongside light technical work. Candidates should possess strong skills in Microsoft Word and Excel, with excellent communication abilities. The position operates on a hybrid model, offering flexibility in the office setup.

Qualifications

• Strong analytical skills with attention to detail.
• Ability to grasp basic technical concepts.
• Experience in administration in a professional environment is preferred.

Responsibilities

• Provide administrative support to the design team.
• Coordinate work with clients and other stakeholders.
• Assist with project documentation and data entry.

Skills

Microsoft Word skills

Microsoft Excel skills

Oral and written communication skills

Education

Degree or Diploma in Business, Engineering, Architecture or Science

Tools

CAD programs

GIS programs

SAP

Job description

Job Background & Summary

We at Actalent Services are a fast-growing engineering consulting group which expanded to Canada in 2014. A significant part of that growth has come out of our Western Canadian Operations focused on Infrastructure and Utilities projects. To support this growth, we have opened a full-time position for a Project Administrator (Design Assistant) to join our team on a full-time basis. The selected individual will be a part of our Utilities Division based out of New Westminster, BC.

This role provides administrative support to the design team and performs the clerical aspects of design to advance project objectives. Although this is an administrative role, it will be involved in areas of light technical work and training will be provided to the selected hire for this role. Therefore, it requires someone with ability to grasp basic technical concepts, excellent skills in Microsoft Word and Excel and are results driven and analytical thinkers.

The selected individual will join our rapidly growing team delivering projects to a variety of utility clients with a focus on electrical utility infrastructure. We are looking for people that take ownership, are career motivated, well organized and detail oriented with a proven ability to meet deadlines.

Successfully passing Drug & Alcohol Screening is a requirement for this role.

This role will be under our Hybrid Model, 3 days in office, 2 from home. There is also an option to work 5 days from the office.

Job Requirements

• Degree or Diploma, with preference to Business, Engineering, Architecture or other Science specialization
• Must have excellent Microsoft Word, Excel skills
• Excellent oral and written communication skills

Considered an asset

Administration experience in a professional environment

Any experience with CAD or GIS programs

Experience with SAP

Experience in the utility sector

Experience in an engineering consulting environment

Job Responsibilities

Coordinate work with clients, First Nations, Municipalities, Environmental, Archaeology / Heritage, Properties groups, and telecom companies

Assist communications with clients and other entities with the support of the design team; this may require familiarity with clients’ systems; examples include : Submit information to Municipalities / MoTI for approval, Submit design to clients for approval and notify design team of the review results, Submit design packages using clients’ systems

Compile and submit work order packages per client specifications

Seek out and determine procedures for submitting document to various stakeholders

Assist with coordination of the project team; when required, work with Project Lead / Manager to communicate project information to the execution team

Initiate BC One and Dig Shaw calls to support collection of design information and file responses received.

Following the design leads’ instructions, organize design requirements including design drawings, photos, specifications, permits, BC One call etc. This may include compiling client requirements, annotate documents using Bluebeam or other suitable tools, and provide information to Designers.

Prepare job planning files, including all related documents needed for design or field visits.

Assist in creation and maintenance of project documents which may include letters, memos, reports, proposals, and spreadsheet

Perform data entry to support project delivery; this may require familiarity with clients’ systems.

Organize and maintain project information which could include RFI's, site instructions and field review reports / memos following appropriate filing structures

Support Project Manager by collecting design package status information either from the design team or client review team

Support project document control needs

Provide advice to management or project team by researching, developing, presenting options, and taking appropriate action to solve basic technical issues and more complex administrative issues

Work with various client specific software and interfaces to extract or submit information

Support other admin activities required by the project and office management team

Pay and Benefits

The pay range for this position is $55000.00 - $55000.00 / yr.

Workplace Type

This is a hybrid position in New Westminster,BC.

À propos d'Actalent :

Actalent est un chef de file mondial des services d’ingénierie et de sciences et des solutions de talents. Nous aidons les entreprises visionnaires à faire progresser leurs initiatives en matière d’ingénierie et de science en leur donnant accès à des experts spécialisés qui favorisent la mise à l’échelle, l’innovation et la mise en marché rapide. Avec un réseau de près de 30000consultants et plus de 4500clients aux États-Unis, au Canada, en Asie et en Europe, Actalent est au service d’un grand nombre d’entreprises du classement Fortune 500.

Actalent est un employeur souscrivant au principe de l’égalité des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de l’âge, de la couleur, de la religion, des origines nationales, du statut d’ancien combattant, d’un handicap, de l’orientation sexuelle, de l’identité sexuelle, des renseignements génétiques ou de toute autre caractéristique protégée par la loi.

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