Project Administrator (Contract - 3 months)

Ainsworth Inc.; Dartmouth; On-site; CAD 50,000 - 65,000; Full time

Job summary

A leading company is seeking a Project Administrator to provide vital support to Project Managers. The role focuses on ensuring operational excellence and effective project delivery. Ideal candidates will have strong organizational skills and experience with documentation tracking. Join a diverse team that values innovation and offers competitive benefits from day one.

Benefits

Comprehensive health, dental and medical benefits

Wellness supports

Generous vacation

Employee Discounts and Incentives

Hybrid working models

Qualifications

• 3 years’ experience tracking documentation in a database.
• Superior computer skills including Microsoft Office Suite.

Responsibilities

• Provide administrative support to Project Managers.
• Ensure accurate and timely project administration.
• Maintain organized project files and assist project team members.

Skills

Organizational Skills

Time Management

Communication

Education

Post-secondary education

Tools

Procore

SharePoint

Viewpoint

Microsoft Office Suite

Job description

If you thrive in a team-oriented workplace that challenges your skills, to drive your career development, embraces diversity and rewards innovation, with competitive pay and great employee programs, join the Ainsworth (a GDI company) team today!

Job Summary :

The Project Administrator will provide general administrative support to Project Managers (PM). Working closely with PM’s to assist in the delivery of projects and services to Ainsworth’s clients. Focus is on contributing to operational excellence and delivery with the operations team.

Key Responsibilities :

• Work closely with the Project Manager, Estimator, Sales, and Site Superintendent to minimize their need to do task work including but not limit to :
• Change order entry and correct documentation
• Drafting minutes of meetings, contracts and correspondence.
• Ensure accurate and timely project administration including : entry of change orders, tracking requests for information, processing of shop drawings, document control, and communication to all stakeholders.
• Work closely with project team members and other stakeholders to identify, develop, implement, and support cost-effective project delivery.
• Process RFI and shop drawing submissions and other project related documents in a timely manner and maintain up-to-date and accurate tracking logs.
• Generate and manage the review and issuance of Subcontract Agreements ensuring all relevant documentation is provided and meets Ainsworth’s requirements; follow up with contractors to obtain all relevant contract documentation, review and ensure Bonds and Certificates of Insurance are accurate and meet requirements.
• Maintain organized project files in accordance with company’s Project File Structure.
• Attend meetings and record and distribute minutes of meeting.
• Expedite or coordinate information submitted by owner, consultants, contractors and suppliers.
• Create Operations and Maintenance (O&M) Manuals and assist with As-Built Drawings at closeout.
• Assist project team members by taking initiative to minimize and complete tasks and ensure accurate document control practices and procedures are followed

Qualifications :

• Post-secondary education in related area of study or equivalent work experience.
• 3 years’ experience tracking documentation in a database, such as Procore, SharePoint, or Viewpoint
• Superior computer skills and knowledge of related computer applications, including the Microsoft Office Suite of programs (Word, Excel, PowerPoint)
• Demonstrated ability to meet deadlines and prioritize a heavy workload.
• Proven systematic and organized approach to multi-tasking.
• Ability to work under time constraints and adapt to change.

Why work at Ainsworth (a GDI company)?

Ainsworth (a GDI company) is growing at an unprecedented rate and to help attract and retain top talent, we provide benefits on your first day with us. We offer a wide variety of benefits including the following :

Benefits : Comprehensive health, dental and medical benefits, including wellness supports, RRP matching and generous vacation

Rewards : Service milestones and peer recognition plus Employee Discounts and Incentives

Flexibility : Hybrid working models, where applicable

Diversity : An inclusive organization that embraces diversity and belonging; work in a great team atmosphere with future potential for promotion within company

While we appreciate all applications we receive, we advise that only candidates under consideration will be contacted.

Ainsworth (a GDI company) is committed to building a diverse and inclusive workplace. Qualified designated group members are encouraged to apply as any reasonable accommodation of qualifications will be considered as per our Accommodation Policy, available upon request.

Ainsworth (a GDI company) is an integrated multi-trade company, offering end-to-end services and solutions for all asset maintenance and refurbishment requirements of our customers. We are continually striving to create better and more advanced products as well as provide the highest quality service. We are rapidly growing and need talented professionals to help drive our vision at becoming the best multi-trade company in the country! Join us…. Make a difference .

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