Project Administrator (Construction Industry) PHP

Home Painters Toronto; Canada; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading company in residential painting located in Toronto seeks a Project Manager Construction Administrator. The role involves managing scheduling, client interactions, and detailed administration skills. Candidates must be self-starters with strong communication skills and willing to work flexible hours.

Qualifications

• 2-3 years experience in office administration.
• Worked in a small business for at least 2-3 years.
• Experience with Google Drive, Dropbox, Infusionsoft or related CRM software is a plus.

Responsibilities

• First point of contact for all painters, field staff, and new clients.
• Scheduling and dispatching jobs to painters.
• Processing contracts, deposits, and drafting work orders.

Skills

People skills

Detail orientation

Organizational skills

Communication skills

Customer service

Multi-tasking

Technical proficiency

Education

College degree preferred

Job description

Company Profile:

• We are amulti-million residential painting company located in Toronto that has been in business for over 35years. We are one of the top entrepreneurial trades companiesin the industry. We are growing at phenomenal rates and need the right people to support this growth and fulfill our clients' brand promise.
• Our purpose is to "Paint homeowners' dreams," and we want committed individuals who are passionate about that as well.
• We value teamwork, passion, hard work, gratitude, positive-minded, respectful individuals who want tomakea difference in homeowners' lives.

Our values include:

Pride

Accountability

Initiative

No Egos

Teamwork

Evolving

Respectful

Satisfaction

Job Qualifications:

We are seeking anProject Manager Construction Administratorwho is super strong on the phones and can multi-task a lot of key admin roles in our office. This role will include scheduling all painters their jobs, dispatching jobs to painters and suppliers, coordinating their jobs daily and weekly, managing the field in every aspect from the time the job is assigned, until its completed and paid in full.

We are looking for team members who want to evolve and grow into something greater and look at HPT as your home for the future! We have won numerous company awards including most recently 500 GROWTH CANADAaccording to Canadian Business Profit 500, and a nominee for Ernst and Young Entrepreneur of the Year in 2017, so if you AREwilling to grow, adapt, be able to pivot quickly, and be a self-starter, this is the absolute right place for you.

Please note, although we foster a very positive work environment, because we are in the construction industry, a thick skin and ability to deal with tradespersons and difficult clients are a necessity.

Also please note, this is NOT a typical Monday to Friday 9 am to 5 pm job.You will be likely asked to work evenings and weekends up to 10:00pm EST, andweekends regularly in order to fulfill the job requirements.So if you have personal commitments that require a strict 9 am to 5pm regiment, this job unfortunately will not be for you.

RESPONSIBILITIES:

• The first point of contact for all painters, field staff, and new clients

• Build trust and rapport with clients, listen and gather project requirements

• Processing Contracts, processing deposits, drafting work orders, and other related administrative duties

• Recruit and screen new applicants for various roles in our company

• Scheduling and dispatch jobs to painters as needed

• CRM management and client updating as needed

• Computer and data entry management - any prior bookkeeping and job costing skills are a big bonus

• FLEXIBLE time commitments to work some week daysup to 9-10pm andweekends regularly

QUALIFICATIONS:

• Natural people skills, with the ability to easily connect and build trust

• Ability to build rapport, persuade and influence in a matter of seconds of the first contact on the phone.

• 100% Self-starter

• Super strong detail orientation

• Must be tech-savvy and know their way around a computer and various software programs

• Experience with Google Drive, Dropbox, Infusionsoft or related CRM software is a big plus strong communication skills, particularly via telephone

• Excellent with customer service and dealing with client concerns

• High organizational skills and strong multi-tasking ability

• Ability to prioritize own workload and handle competing deadlines

• Very strong computer skills

• College degree preferred and 2-3 years experience in office administration

• Worked in a small business for at least 2-3 years before

• Familiarity with marketing automation is an asset

• Knowledge of painting/trades/home renovation is an asset

• Good knowledge of the GTA is an asset

This position will earn in the $50,000 to 75,000 PHP per monthin the first year based on your experience and ability to execute on a daily basis.

Job Type: Full-time