Project Administrator â Infrastructure Field Services

CIMA+; Kitchener; Hybrid; CAD 50,000 - 70,000; Full time

Job summary

A leading infrastructure services provider in Kitchener is seeking a Project Administrator to support water and wastewater construction projects. This role requires at least two years of experience, proficiency in Microsoft Office, and strong organizational skills. The position offers a hybrid work model and comprehensive benefits, including a retirement savings plan and flexible work schedules.

Benefits

Comprehensive group benefits

Flexible work schedule

3-5 weeks of vacation

Tailored training programs

Qualifications

• At least two years of relevant experience.
• Strong written and verbal communication skills.
• Excellent organizational skills.

Responsibilities

• Follow and maintain document control processes.
• Support electronic systems for document storage.
• Assist with migrating documents between systems.
• Compile and assemble documents and reports.
• Prepare status reports as required.

Skills

Strong organizational skills

Written and verbal communication

Attention to detail

Proficiency in Microsoft Office Suite

Interpersonal abilities

Education

Technical degree or diploma in a related field

Tools

Microsoft Office

Adobe Acrobat

Bluebeam Revu

Sage

SharePoint

Microsoft Project

Job description

CIMAs Infrastructure team combines top-notch skills with an intimate understanding of the local community to deliver customized infrastructure services for municipalities and real estate developers. We have delivered hundreds of projects across Canada, including innovative solutions for water and wastewater assets, on time and within budget, supporting clients from start to finish—whether building new infrastructure or repairing and expanding existing systems. Join us and immerse yourself in a dynamic, innovative, and collaborative environment where you'll make a real impact. Together, we'll push boundaries and exceed expectations to meet tomorrow's challenges and engineer a better world!

We are seeking a Project Administrator to join our Infrastructure Field Services team, based in our Kitchener office, supporting our water and wastewater construction projects. This role offers an exciting opportunity in construction management, supporting our communities with vital water and wastewater treatment infrastructure. The ideal candidate will have strong organizational skills with the ability to prioritize and multitask effectively.

Primary Responsibilities

• Follow and maintain document control processes, systems, and procedures established for projects, including processing and tracking project documentation.
• Support and utilize designated electronic systems to store documents, track communications, and manage edits.
• Assist with migrating documents between document management systems, interfacing with internal and external stakeholders.
• Compile and assemble documents, reports, manuals, and other materials.
• Prepare status reports as required.
• Support the construction and engineering design teams, ensuring adherence to client standards, CIMA procedures, and best practices.
• Maintain CIMA quality procedures.
• Provide general project support as needed.

Qualifications

• Technical degree or diploma in a related field.
• At least two years of relevant experience.
• Strong written and verbal communication skills and interpersonal abilities.
• Excellent organizational skills and attention to detail.
• Proficiency in Microsoft Office Suite and Adobe Acrobat or Bluebeam Revu.

At CIMA, we value diversity of talent and perspective. If you believe you can add value but do not meet all the job requirements, we encourage you to apply—everyone has something unique to offer. We are committed to supporting your growth and look forward to hearing how you can contribute to our success.

Why choose CIMA? Because we offer:

• Comprehensive group benefits from day one for all permanent employees working at least 20 hours per week.
• Employee and Family Assistance Program.
• Retirement Savings Plan (RRSP) with up to 4% employer contribution.
• As an employee-owned company, an annual opportunity to purchase shares.
• Flexible work schedule with a hybrid work mode.
• Work/life balance policies across Canada.
• 3-5 weeks of vacation, depending on experience.
• Tailored training to enhance your skills.

Additional Information

Ethics and integrity are fundamental at CIMA. We are committed to ensuring equal access to resources and opportunities for all candidates, regardless of identity or background. We encourage applications from women, Indigenous peoples, people with disabilities, visible minorities, and all other diverse groups. Candidates are encouraged to complete the self-identification form when applying for employment.

Accommodations are available upon request. Your Business Partner will handle your request.

Discover the CIMA advantage.

Remote Work: Employment Type: Full-time

Key Skills

Microsoft Office, Construction Experience, Microsoft Outlook, Microsoft Word, Sage, Microsoft PowerPoint, Microsoft Excel, Project Management, SharePoint, Microsoft Project, Administrative Experience, Project Coordination

Experience: 2+ years

Vacancy: 1