Project Administrator

BGIS Global Integrated Solutions Limited; Winnipeg; Hybrid; CAD 52,000 - 70,000; Full time

Job summary

BGIS is seeking a Project Administrator to support project set up, documentation, tracking, reporting, and close-out activities across multiple Winnipeg, MB and other Canadian locations. The role requires 1–3 years of project administration or administrative experience and a strong eye for detail.

Responsibilities include document control, vendor setup, PO processing, and progress reporting. A community college diploma and proficiency in MS Office (Project, Excel, Outlook) are expected;

Qualifications

• Community college diploma required.
• 1 to 3 years of project administration or administrative work experience.
• Strong administrative and organizational skills.
• Ability to provide project administration support.
• Ability to maintain accurate data.
• Strong attention to detail and data accuracy.
• Ability to extract and compile data into reports.
• Ability to communicate effectively for data exchange, clarification and follow up.
• Proficiency in MS Office applications, especially MS Project, MS Excel, MS Outlook; ability to quickly learn new apps.

Responsibilities

• Inputs project information into databases and completes project set up process.
• Maintains project documents such as plans, meeting minutes, contracts, bid packages, close outs.
• Monitors progress and timelines; prepares status reports for timely delivery.
• Collects vendor qualification docs and activates vendors in financial systems; executes PO process.
• Reconciles purchase orders to invoices for accuracy.
• Prepares reports to monitor progress, costs, KPIs; communicates risks to PMs.
• Gathers receipts and signs off on documentation; ensures invoices are paid.
• Reconciles actual expenses against estimates; performs other duties as assigned.

Skills

Administrative skills

Organizational skills

Data accuracy

Data reporting

MS Office

MS Project

MS Excel

MS Outlook

Vendor management

Communication

Education

Community college diploma

Tools

MS Project

MS Excel

MS Outlook

Job description

BGIS is a leading provider of customized facility management and real estate services. With our combined team of over 6, 500 globally, we relentlessly focus on enabling innovation through the services we deliver, while actively looking for new opportunities that will enable innovation for our clients’ businesses. Globally, we manage over 320 million square feet of client portfolios across 30,000+ locations in North America, Europe, Middle East, Australia and Asia.

Further information is available at www.bgis.com

SUMMARY

TheProject Administratoris responsible for project administration activities including but not limited to maintaining project documentations, completing project set up, financial and administration close out requirements.

KEY DUTIES & RESPONSIBILITIES

Project Set Up

• Inputs project information into databases and completes project set up process

Project Tracking and Documentation

• Maintains project documentations such as project plans, meeting minutes, contracts, bid packages, technical and financial close outs, etc.
• Monitors project progress and timelines and prepares status reports to assist with timely project delivery.
• Works with relevant stakeholders to collect vendor qualification documentations and ensure vendors are activated and set up within financial systems.
• Executes the purchase order process.
• Reconciles purchase orders to invoices to ensure accuracy.

Project Reporting

• Prepares various reports to support monitoring of project progress, costs, key performance indicators, etc.
• Reviews and communicates risks to Project Managers.

Project Close Out Administration

• Gathers and ensures receipt and sign-off of all project documentations. Files project documentations.
• Ensures receipt of all invoices. Follows up with vendors where required. Reconciles purchases to invoices to ensure accuracy and ensures all invoices are paid.
• Reviews and reconciles actual project expenses against cost estimates.
• Other duties as assigned.

KNOWLEDGE AND SKILLS

• Community college diploma
• 1 to 3 years of project administration or administrative work experience
• Strong administrative and organizational skills
• Ability to provide project administration support
• Ability to maintain accurate data
• Strong attention to detail and data accuracy
• Ability to extract and compile data into reports
• Ability to communicate effectively with others for the purpose of data exchange, clarification and follow up
• Computer proficiency in MS Office applications in particular – MS Project, MS Excel, MS Outlook, along with ability to quickly learn new applications

• Demonstrates an interest in pursuing Project Management Institute Accreditation

At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric of our organization. We are committed to maintaining a barrier‑free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success!

#LI-JP1

Job Info

• Job Identification 230541
• Posting Date 05/25/2026, 06:02 PM
• Job Schedule Full time
• Locations Winnipeg, MB, Canada Calgary, AB, Canada Regina, SK, Canada Saskatoon, SK, Canada Yellowknife, NT, Canada Steinbach, MB, Canada Brandon, MB, Canada Edmonton, AB, Canada