Project Administrator

Agilus Work Solutions; Toronto; On-site; CAD 80,000 - 100,000; Full time

Job summary

A professional staffing agency in Toronto is seeking an experienced Administrative Support professional to provide support to management and teams. The role involves coordinating events, managing calendars, handling communications, and implementing operational processes. Candidates should have 3-5 years of experience in an administrative role and a related post-secondary degree. This contract position offers a pay range of CA$30.00 - CA$35.00 per hour.

Qualifications

• 3-5 years of relevant experience in an administrative role.
• Specialized knowledge from education and/or business experience.
• In-depth verbal and written communication skills.

Responsibilities

• Plan, coordinate, and implement department events.
• Provide senior-level support within a diverse team.
• Integrate information for efficient processes and analysis.

Skills

Administrative support experience

Communication skills

Collaboration skills

Analytical skills

Attention to detail

Organizational skills

Education

Post-secondary degree in a related field

Job description

1 week ago Be among the first 25 applicants

Agilus Work Solutions provided pay range

This range is provided by Agilus Work Solutions. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

CA$30.00 / hr - CA$35.00 / hr

Direct message the job poster from Agilus Work Solutions

Performs a variety of administrative and clerical tasks, financial and human resources administration, and provides professional support to one or more Managers and their direct reports. The role provides general office services, ensuring all administrative and operational processes and control standards are followed, while seeking to determine, develop, and participate in the implementation of improvement opportunities, contributing to the effective and efficient operation of the business group.

Role Responsibilities Include (but are not limited to):

1. Leads the planning, coordinating, and implementing department events.
2. Provides senior-level administrative and operational support within a large, diverse team including one or more senior executives.
3. Integrates information from multiple sources to enable more efficient processes, enhanced analysis, and/or streamlined reporting.
4. Provides input into the planning and implementation of administrative programs.
5. Builds effective relationships with internal/external stakeholders.
6. Gathers and formats data into regular and ad-hoc reports and dashboards.
7. Coordinates and monitors budgets and reports on results vs. budget.
8. Provides coaching and mentoring to junior administrative assistants to develop their capabilities.
9. Manages and monitors calendars and upcoming events, books meeting rooms, and arranges resources for smooth meetings.
10. Develops and maintains a filing system for business and operational reports, forms, and documentation.
11. Supports the development of tailored messaging, including writing, editing, and distributing communications.
12. Dispatches outgoing communications, answers the central phone line, and responds to inquiries.
13. Processes invoices for payment, adhering to guidelines and vendor agreements.
14. Prepares and logs departmental expense claims and reports, tracking expenses within budget.
15. Makes travel arrangements as needed.
16. Liaises with internal units and external vendors, participating in premises and building-related matters.
17. Maintains supplies inventory, checks stock levels, and places orders.
18. Tracks overtime, on-call claims, staff vacations, and absences according to guidelines.
19. Coordinates staff training requirements.
20. Thinks creatively and proposes new solutions.
21. Exercises judgment to identify, diagnose, and solve problems within given rules.
22. Additional responsibilities may be assigned as needed.

Must-Have Skills:

• 3-5 years of relevant experience in an administrative or professional support role, demonstrating progressive responsibility, with a post-secondary degree in a related field.
• Specialized knowledge from education and/or business experience.
• In-depth verbal and written communication skills.
• In-depth collaboration and team skills.
• In-depth analytical and problem-solving skills.
• In-depth attention to detail and organizational skills.

Seniority level: Mid-Senior level

Employment type: Contract

Job function: Project Management

Industries: Banking and Financial Services

Note: The job posting appears active; no indication of expiration is present.