Project Administrator

Clearway Group of Companies; Toronto; On-site; CAD 45,000 - 55,000; Full time

Job summary

A leading construction firm in Toronto is seeking a Project Administrator to assist in the administrative functions of construction projects. You will coordinate with project teams, manage various documentation, and ensure effective communication across departments. The ideal candidate is detail-oriented with strong organizational skills and has experience in construction administration, paired with proficiency in Microsoft Office. This position offers a competitive salary, benefits, and opportunities for growth.

Benefits

Competitive Salary with annual cost of living increases

Annual Bonus Program

100% Company Paid Benefits

Vacation & Personal Days

Free On-site Parking

Qualifications

• Detail oriented, and able to multi-task under the pressure of deadlines.
• Proven ability to work independently and within a team environment.
• Must be legally eligible to work in Canada.

Responsibilities

• Assist project team in day-to-day duties.
• Coordinate with Head Office Admin Team on documents.
• Maintain various tracking sheets for construction.

Skills

Detail oriented

Effective communication in English

Time management

Organizational skills

Education

Post-Secondary Education / College Diploma

Tools

Microsoft Word

Microsoft Excel

Adobe

Job description

Join to apply for the Project Administrator role at Clearway Group of Companies

Join to apply for the Project Administrator role at Clearway Group of Companies

At Clearway we are committed to every project. We pride ourselves on a keen work ethic and more importantly, the talent and skill of our people. In fact, the Clearway Staff is the reason why so many organizations turn to us for the most complex construction assignments. That is how we’ve evolved from a sewer and watermain contractor, to one of Canada’s most reputable construction companies with as many capabilities as there are needs.

Clearway has been operating for more than 50 years, specializing in sewers and watermains, transportation, dry utilities, shoring, road reconstruction, bridges, concrete forming, marine, environmental remediation and treatment plants / pumping stations.

If you are looking to work for a growing company who values the contribution of its employees and you demonstrate creativity, ingenuity, initiative and a high-level commitment then we are the company for you. We offer challenging and rewarding career opportunities, with room to grow, learn and excel.

Summary

A Project Administrator at Clearway is responsible for assisting in the administrative functions of construction projects. Tasks involve data entry / transfer, reports, time keeping, document control,

coordination with project team, liaison between field and head office. The position is based out of the field office for the project within the GTA.

Location : Job Site Trailer – Located Within The Greater Toronto Area

Hours of Operation : 8 : 00 am to 5 : 00 pm (EST)

Essential Duties & Responsibilities

• Assist the project team where applicable, in the day-to-day duties
• Coordinate with the Head Office Admin Team in requesting and following up Subcontractor / Vendor mandatory documents
• Maintain and update various tracking sheets required throughout construction including but not limited to : quantity tracking, production tracking, material tracking, trucking logs, packing slips, locates, submittal logs, Shop drawings, RFI, RFQ, Purchase Orders, and permits in coordination with project team
• Assist in packaging documents and various project requirements
• Attend internal coordination and project meetings as requested / required & take minutes
• Compile and complete a project photograph record
• Coding, sorting and preparing packing slips for submission to head office
• Data entry and processing time and material work
• Assist in completing regulatory forms and permit applications as required
• Complete additional administrative assignments as requested by project team
• Accurate input of data in various programs used within the company in a timely manner
• Packaging, organizing and updating of various spreadsheets, diagrams and photographs
• Attend conferences and training as required to maintain proficiency

Requirements

Post-Secondary Education / College Diploma preferred

Knowledge and use of Microsoft Word, Excel, and Adobe

Detail oriented, and able to multi-task under the pressure of deadlines

Experience in administration (within construction sector preferred)

Able to effectively communicate in English with internal and external parties, both written and verbal

Effective time management and organizational skills

Proven ability to work independently and within a team environment

Valid Ontario Drivers License

Must be legally eligible to work in Canada – no work permit sponsorship is available for this position

Benefits

Competitive Salary with annual cost of living increases

Annual Bonus Program

Group RRSP with 100% Matching

100% Company Paid Benefits

Extended Health Care

Dental Care

Vision Care

Disability Insurance

Vacation & Personal Days, plus Paid Holiday Shutdown

Parental Leave Top-up Program

Employee Assistance Program (EAP)

Life Insurance

Wellness Programs

Free On-site Parking

Casual Dress

Aoda

Clearway is committed to maintaining an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Disability-related accommodation during the application process is available upon request.

Please, no agencies

Seniority level

Seniority level

Entry level

Employment type

Employment type

Other

Job function

Job function

Project Management and Information Technology

Industries

Construction

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