Project Administrator

Ledcor; St. Lawrence; On-site; CAD 55,000 - 75,000; Full time

Job summary

Ledcor is seeking a detail‑driven Project Administrator to coordinate administrative and operational activities across multiple initiatives on site in Canada. You will monitor procurement, manage purchase orders, and maintain data integrity to keep projects running smoothly.

The role requires strong MS Excel/Word skills, experience with subcontractors, and an ability to optimize processes in a fast‑paced construction environment. Site‑based work with collaborative teams is expected.

Qualifications

• 2 years of administrative or coordination experience in a high‑volume environment.
• Strong proficiency with MS Excel, Word, Bluebeam or Adobe.
• Experience with accommodation coordination and purchase order management.
• Experience working with subcontractors and field operations teams.

Responsibilities

• Monitor procurement and personnel program for errors or trends.
• Support issue resolution by highlighting concerns to the program manager.
• Review subcontractor and vendor invoices for completeness and accuracy.
• Maintain accurate records and data integrity across systems.
• Create, issue, and track purchase orders for internal teams and subcontractors.
• Update PO data in project databases and spreadsheets.
• Coordinate billing documentation with subcontractors and build partners.
• Review subcontractor billing logs for accuracy against POs and scopes.
• Support data entry and tracking across mining program streams.
• Maintain logs, dashboards, and reporting tools for daily operations.
• Provide timely updates to project team and leadership.
• Assist with preparation of project documents, status updates, and reports.
• Coordinate meeting logistics and maintain project calendars.

Skills

Coordination

Attention to detail

Communication

Tools

MS Excel

MS Word

Bluebeam

Adobe Acrobat

Job description

You are an energetic, detail-driven administrative professional with document control experience, who thrives in a fast-paced, project-focused environment. As our Project Administrator, you’ll play a key role in keeping the project running smoothly by coordinating administrative and operational activities across multiple initiatives. You’re a natural problem solver who looks for smarter, more efficient ways to improve processes and elevate project performance.

Come join our True Blue team on site today!

Essential Responsibilities:

• Performs ongoing monitoring of procurement and personnel program for errors, inconsistencies, or trends requiring attention
• Supports issue resolution by proactively identifying concerns and bringing them forward to the program manager or team for action
• Administers the review of smaller subcontractor and vendor invoices and supporting documentation for completeness, correcting or escalating discrepancies as needed
• Maintains accurate records and ensure data integrity across all systems and trackers
• Coordinates the creation, issuance, and tracking of purchase orders for internal teams and subcontractors
• Administers up‑to‑date PO data within project databases and spreadsheets
• Supports resolution of PO changes or issues by working with project teams to address them promptly
• Coordinates with subcontractors and build partners to collect required billing documentation
• Performs reviews of subcontractor billing logs for accuracy against POs, scopes, and supporting materials
• Supports follow on missing information and flags discrepancies or concerns to the appropriate teams
• Performs medium level data entry and tracking activities across all mining program streams
• Maintains logs, dashboards, and reporting tools to support daily program operations
• Supports data accuracy by providing timely updates to the project team and leadership
• Supports preparation of project documentation, status updates, and reports
• Coordinates meeting logistics, including scheduling, preparing materials, and maintaining project calendars
• Organizes distribution lists and ensures project information is current and organized
• High attention to detail with strong accuracy in data entry and review.
• Communication and customer‑service mindset when working with vendors and internal teams
• Ability to problem‑solve and identify errors or risks in data

Qualifications:

• 2 years of administrative or coordination experience in a high‑volume environment
• Strong proficiency with MS Excel, Word, Bluebeam or Adobe.
• Experience with accommodation coordination and purchase order management
• Experience working with subcontractors and field operations teams

Working Conditions:

• This is a site based position

Additional Information

The Ledcor Group of Companies is one of North America’s most diversified construction companies. Ledcor is a company built on a rich history of long-standing project successes.

Our workplace culture has been recognized as one of Canada’s Best Diversity Employers, Canada’s Most Admired Corporate Cultures, and a Top 100 Inspiring Workplace in North America.

Our competitive total rewards package provides compensation and benefits that support your physical, mental and financial wellbeing. We offer exciting, challenging work with opportunities to develop your skills and knowledge.

Employment Equity

At Ledcor we believe diversity, equity, and inclusion should be part of everything we do. We are proud to be an equal-opportunity employer. All qualified individuals, regardless of race, color, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, Veteran status or any other identifying characteristic are encouraged to apply.

Our True Blue team consists of individuals from all backgrounds who contribute diverse perspectives and experiences to Ledcor. We are committed to continuing to build on our culture of empowerment, inclusion and belonging.

Adjustments will be provided in all parts of our hiring process. Applicants need to make their needs known in advance by submitting a request via email. For more information about Ledcor's Inclusion and Diversity initiatives, please visit our I&D page.