Project Administrator

Pagnotta Industries, Inc; Saskatoon; On-site; CAD 60,000 - 80,000; Full time

Job summary

A family-run construction firm in Saskatoon is seeking a Project Administrator to provide essential support to project teams. The role involves preparing documents, managing schedules, and coordinating communication across teams. Ideal candidates will have 2 years of administrative experience, strong Microsoft Office skills, and a detail-oriented approach. This full-time position starts in October 2025 and promotes a supportive work environment.

Benefits

Competitive compensation

Employer-paid health, dental, and vision benefits

Life and travel insurance

RRSP matching

Opportunities for growth

Supportive team environment

Qualifications

• Minimum 2 years’ administrative experience, preferably in construction or a related industry.
• Strong proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to prioritize and manage multiple tasks in a fast-paced environment.

Responsibilities

• Provide administrative support to project managers, site supervisors, and other team members.
• Prepare, edit, and format project documents, contracts, and reports.
• Track and update project schedules, budgets, and documentation.
• Coordinate and schedule meetings, site visits, and conference calls.
• Maintain accurate filing systems for project documentation.

Skills

Microsoft Office Suite

Organizational skills

Communication skills

Attention to detail

Construction management software

Tools

Procore

Jonas

Job description

CHANGING SKYLINES, BUILDING FUTURES

Do you want to be part of a close-knit, family-run organization where your contributions are recognized, your voice is heard, and your career growth is supported? If you’re organized, detail-oriented, and thrive in a fast-paced environment, this may be the role for you!

Pagnotta Inc. is a mid-sized, full-service provider of concrete, construction, and tower crane and hoist services with projects located throughout Western Canada. We pride ourselves on building strong partnerships with our clients and delivering exceptional results from start to finish.

To learn more about us, visit www.pagnotta.ca or click here to watch a short video about our company culture and values.

We are currently seeking a Project Administrator to join our team in Saskatoon, SK, starting in October 2025. The Project Administrator provides administrative support to our project teams, ensuring smooth day-to-day operations and effective communication between the field, office, and clients.

Sask Office:220 Sonnenschein Way Saskatoon, SK, S7M 5N3

Why Join Us?

• Competitive compensation, based on experience

• Employer-paid health, dental, and vision benefits for you and your family

• Life and travel insurance

• RRSP matching up to 4% of regular earnings

• Opportunities for growth and career advancement

• Supportive team environment and a strong focus on employee well-being

Key Responsibilities

• Provide administrative support to project managers, site supervisors, and other team members

• Prepare, edit, and format project documents, contracts, and reports

• Track and update project schedules, budgets, and documentation

• Coordinate and schedule meetings, site visits, and conference calls

• Maintain accurate filing systems (digital and hard copy) for project documentation

• Assist with purchase orders, invoicing, and expense tracking

• Communicate professionally with clients, subcontractors, and suppliers

• Monitor and follow up on action items to ensure deadlines are met

• Assist with onboarding of project personnel and maintaining project-related HR records

• Support compliance with safety policies and regulatory requirements

Working Conditions

• Full-time, Monday to Friday office-based role (with some flexibility for site visits as needed)

• Fast-paced, team-oriented environment

• Occasional overtime during peak project periods

• Position starts October 2025

Qualifications & Competencies

• Minimum 2 years’ administrative experience, preferably in construction or a related industry

• Strong proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

• Excellent organizational skills and attention to detail

• Strong written and verbal communication skills

• Ability to prioritize and manage multiple tasks in a fast-paced environment

• Positive attitude, reliability, and a collaborative mindset

• Experience with construction management software (e.g., Procore, Jonas, or similar) is an asset

Our Commitment to Diversity and Inclusion

Pagnotta Inc. is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We welcome applications from individuals of all backgrounds, experiences, and abilities, and we strive to provide an accessible recruitment process for all candidates. If you require accommodations during the hiring process, please let us know.

Thank you for your interest in joining our team. Due to the high volume of applications, only shortlisted candidates will be contacted. We appreciate your understanding.