Project Administrator

IDL Projects; Prince Rupert; On-site; CAD 50,000 - 80,000; Full time

Job summary

An established industry player is seeking a Project Administrator to support Project Management in various administrative tasks. This role is essential for maintaining project files, preparing reports, and coordinating personnel travel. The ideal candidate will have experience in a construction site office, demonstrating strong communication and organizational skills. Join a dynamic team that values innovation and work-life balance, where your contributions will help build better projects in a supportive environment.

Benefits

Health and dental benefits

Training opportunities

Advancement opportunities

Excellent work/life balance

Qualifications

• Minimum of 2 years in a construction project-based administrative role.
• Proficient in MS Word and Excel with strong communication skills.

Responsibilities

• Prepare client project reporting and maintain project files.
• Assist Project Management with documents and travel coordination.

Skills

MS Word

MS Excel

Strong communication skills

Time-management skills

Organizational abilities

Job description

Project Administrator
For buildings, underground utilities or earthworks projects in BC.

Company:

IDL Projects Inc. (IDL) is a dynamic, rapidly expanding company focused on providing a broad array of construction services in Canada and internationally. We have established ourselves as a go-to solutions provider in the construction areas of civil and infrastructure, commercial, residential, public and institutional, industrial, energy, mining and safety services.

Position Summary:

As a project-based position, the Project Administrator's primary responsibility, with due regard for confidentiality, is to support and assist the Project Management staff with daily duties such as scheduling, timekeeping, clerical, reports, travel booking and job filing. The Project Administrator will handle client inquiries and provide information and assistance to staff and clients as required according to established procedures. The Administrator will have experience in a construction site office environment and possess excellent computer skills.

This position is based in Prince Rupert, BC and may require travelling and working on a rotational basis.

Responsibilities

• Prepare periodic client project reporting as may be required.
• Prepare and maintain the project files
• Assist Project Management Staff with managing, and compiling necessary documents, i.e. bills of lading, vendor invoices, time sheets, etc.
• Assist in coordinating project personnel travel requirements
• Interaction with head office Accounts Payable and Accounts Receivable departments
• Assisting Project Management Staff with purchasing
• Interact with Owners, Engineers, and others who are involved in the project
• Design and maintain documentation for project tracking, personnel scheduling, etc.
• Become cross-trained on other administrative duties
• Perform clerical duties as required

Qualifications

• Minimum of 2 years of progressive experience in a construction project based administrative role
• Proficient in MS Word and Excel
• Strong communication skills, (written and verbal) and organizational abilities
• Self-motivated requiring minimal supervision. Ability to motivate and supervise more junior administrators and support roles
• Superior time-management skills to meet deadlines handling multiple tasks simultaneously

Position Benefits

At IDL we strive to ensure a positive and safe work environment. Our employees are part of a work family built on respect, friendship and latitude for personal time. We live our core purpose of “Think Different, Build Better” and our core values of “Take Care of Each Other”, “Be Innovative”, “Build Great Things” and “Have Fun”.
Compensation

• Competitive wages commensurate with experience
• Health and dental benefits
• Training opportunities
• Advancement opportunities
• Excellent work/life balance