Project Administrator

Black & McDonald; Pickering; Hybrid; CAD 60,000 - 80,000; Full time

Job summary

A leading construction and facilities management company seeks a Project Administrator to support their growing Power Generation team. The ideal candidate will manage documentation, assist in project coordination, and effectively communicate with stakeholders. Required qualifications include relevant technical training and at least three years of administrative experience in high-complexity projects. This position offers a chance to work in a dynamic environment with competitive benefits that promote professional growth.

Benefits

Optional hybrid work model

Company paid health and dental benefits

Community and wellness initiatives

Team building events

Employee & Family Assistance Program

Ongoing professional development opportunities

Rewards and recognition

Scholarship Program for employee dependents

Qualifications

• 3 years document retention/administrative experience required.
• Experience in high complexity projects essential.
• Proven knowledge of document filing systems crucial.

Responsibilities

• Assist the Project Management Team to deliver quality projects.
• Maintain the library of documents and manage the flow of information.
• Support project planning and monitoring project performance.

Skills

Organizational skills

Communication skills

Client Security Clearance

MS Office Suite

Microsoft Excel

Power BI

Education

Relevant technical training or experience

Job description

Black & McDonald’s Power Generation team is growing! If you are committed and collaborative professional looking to contribute to a hard-working, innovative team, this opportunity is for you.

The Project Administrator is an integral member of the project team, responsible for assisting the Project Management Team to deliver quality projects, on time and on budget under the direction of the Refurbishment Director

DUTIES AND RESPONSIBILITIES

• Maintain the library of documents (including engineering, architectural, procurement and construction documents). Including:
  • Understanding project-specific filing systems, interfaces, and general document control processes and manage the flow of information accordingly.
  • Adhere to record retention policies and standards, and comply with filing system
• Communicate relevant information to internal and external stakeholders when required, including meeting minutes
• Support the project management team in coordinating project planning activities, developing tools and templates
• Implement processes and procedures and conduct training sessions when necessary
• Interface between various internal stakeholders
• Support the project management team in monitoring project performance (cost, schedule, quality) and assist in completing and distributing regular project reports to key stakeholders
• Support the coordination of project close-out activities and transfer to operations
• Effectively and accurately communicate relevant project information to the project team

COMPETENCY REQUIREMENTS

• Communicates Effectively
• Change Orientation
• Customer Focus
  

EDUCATION REQUIREMENTS

• Relevant technical training or experience.
  

WORK EXPERIENCE REQUIREMENTS

• 3 years document retention / administrative experience
• Experience on projects of high complexity
• Understand project management processes and document control procedures
• Proven knowledge of document filing systems, policies and standards
• Experience with electronic document control
  

SKILLS, ABILITIES, AND OTHER REQUIREMENTS

• Proficient in MS Office Suite of products
• Emphasis on strong Microsoft Excel skills
• Power BI experience is considered an asset.
• Exceptional organizational and communication skills
• Proven ability to work effectively both independently and in a team-based environment
• Demonstrated willingness to be flexible and adaptable to changing priorities
• Strong multi-tasking and organizational skills
• A Client Security Clearance will be required
  

WORK PERKS & BENEFITS

• Optional hybrid work model
• Company paid health and dental benefits
• Opportunity to participate in community and wellness initiatives
• Team building events
• Access to a dynamic Employee & Family Assistance Program
• Opportunity for ongoing professional development
• Rewards and recognition
• Scholarship Program for employee dependents
  

APPLICATION PROCESS

Black & McDonald welcomes and encourages applications from persons with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process.

About the company

Black & McDonald is an integrated, multi-trade service provider that safely delivers high-quality construction, facilities management, and technical solutions.

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