Project Administrator

Kongsberg Geospatial; Ottawa; On-site; CAD 45,000 - 60,000; Full time

Job summary

A leading geospatial technology firm in Ottawa is seeking a Project Administrator to support Engineering Projects. The ideal candidate should have strong organizational skills, experience in document preparation, and familiarity with project management tools. This role will involve preparing reports, maintaining tracking systems, and facilitating communication within teams. This position offers opportunities to contribute to impactful projects in Defense and Aerospace.

Benefits

Accommodations available upon request

Qualifications

• Strong organizational skills and ability to multi-task.
• Prepare project Management and Engineering KPI reports.
• Assist with preparation of live project reporting.

Responsibilities

• Learn and apply organizational policies for compliance.
• Maintain an efficient tracking system for projects.
• Support new and ongoing engineering projects.

Skills

Strong written and verbal communication skills

Experience in document preparation and proofreading

Ability to handle confidential material with discretion

Manage multiple responsibilities

Comfortable working independently and collaboratively

Proficiency in MS Office

Education

Diploma or certificate in project management

2-3 years of experience in project administration

Tools

SharePoint

Notion

Azure DevOps

Job description

About Kongsberg Geospatial

Kongsberg Geospatial does challenging work that matters. We are an industry leading software company that has been delivering real-time geospatial technology solutions for Defense and Aerospace applications worldwide for over 30 years.

Since 2006, we have been a wholly owned subsidiary of Kongsberg Defense & Aerospace in Norway, and we are an integral part of many key programs there. Externally, our technology is relied upon and trusted for a wide range of applications including air defense, search and rescue, drone delivery systems, and autonomous vehicle tracking. Our team members make a real impact in people\'s lives.

Overview

We are seeking a dynamic and detail-oriented Project Administrator to join our team. The successful candidate will play a crucial role in day-to-day execution, monitoring and control of Engineering Projects while supporting the Kongsberg Geospatial Engineering leadership team in achieving their objectives. This position demands strong organizational skills, and ability to multi-task.

Duties Include:

• Learn, interpret, and apply organizational policies, rules, and regulations to ensure compliance and efficiency.
• Prepare project Management and Engineering KPI reports for the senior leadership team
• Assist Engineering Managers and Project Managers with preparation of live project reporting.
• Maintain an efficient tracking system.
• Supporting new and ongoing engineering projects from project planning to execution and close-out.
• Ensure all documents are organized, accessible, and updated in the Knowledge Management System (KMS).
• Assist in the preparation and planning of meetings, including setting objectives, and drafting agendas for meetings.
• Plan monthly project meetings.
• Maintain and update status reports, and KMS dashboards.
• Responsible for drafting, updating and maintaining project management templates to ensure consistent use across projects
• Accurately input and manage data related to project execution and staff allocations.

Required Skills and Qualifications

• Strong written and verbal communication skills.
• Experience in document preparation and proofreading.
• Ability to handle confidential material with discretion.
• Manage multiple responsibilities, including meeting arrangements and project correspondence.
• Comfortable working independently as well as collaboratively within a team setting.
• Proficiency in MS Office (Word, Outlook, Excel, and PowerPoint).

You have:

• A Canadian security clearance or eligibility to obtain one.
• Diploma or certificate in project management or similar; or a combination of education and related work experience.
• Minimum 2-3 years of experience in project administration, office administration or related experience.

It will be great if you have:

• Experience with SharePoint
• Experience with Notion
• Experience with Azure DevOps
• Experience with military/aerospace domain
• Experience with software or technical projects

Due to the volume of applicants, only those selected for an interview will be contacted. We appreciate your interest in Kongsberg Geospatial.

Accommodations are available upon request for candidates taking part in all aspects of the selection process. If you require accommodation, please notify [e-mail].