Project Administrator

Convergint Tech LTD; Dartmouth; In loco; CAD 52.000 - 68.000; Tempo pieno

Vantaggi offerti da questo lavoro

Competitive salary

Comprehensive benefits

Career development

Descrizione del lavoro

Convergint is seeking a team-oriented Project Coordinator for our Capital Projects team in Halifax. You will own and manage project and contract documentation and facilitate project team communications to support pre-bid sales, project execution and close-out processes.

You will coordinate with clients, contractors and Convergint staff, ensuring project requirements are clearly communicated, schedules kept, and costs controlled.

Competenze

• Diploma and/or degree in Business Administration, Project Management certification or related experience.
• Engineering, construction or industry related experience in a contract and/or project management administrative support capacity.
• Minimum of three years of direct project/contract administration experience.

Mansioni

• Manage multiple complex projects from award through completion within budget and schedule.
• Coordinate site activities, procurement, and subcontractor oversight.
• Prepare meeting agendas, minutes and action logs; maintain project files.
• Communicate with clients, contractors and staff to ensure timely project updates.
• Ensure compliance with health and safety policies and procedures.

Conoscenze

Team collaboration

Communication skills

Independent work

Project coordination

Formazione

Business Administration degree

PM certification

Engineering background

Strumenti

MS Project

Word/Excel/PowerPoint

Visio

Descrizione del lavoro

Build a career where values meet worldwide opportunity. Job Description: Convergint is looking for a team-oriented, results-driven, Project Coordinator to join our amazing Capital Projects team in our Halifax location. As the Project Coordinator, you will be responsible for providing project support through ownership and management of project and contract documentation and facilitation of project team communications. The project administrator provides support, advice, resources and guidance to clients, contractors and Convergint staff in matters pertaining to pre-bid sales, project management, project execution and project close-out processes and procedures.

Who You Are

You have a passion for providing world-class service to customers, colleagues and communities. You are a person of integrity with a commitment to growth, accountability and delivering results. You want to join an organization with a positive culture that embraces inclusion and allows everyone to be the best version of themselves at work and home.

Who We Are

With 20-years of proven growth and exceptional performance, our mission is to be our customer’s best service provider. We realize the importance of diversity in achieving that goal. Our company was built upon a solid foundation of 10 Values and Beliefs which drive our unmatched culture, making us the #1 global, serviced-based systems integrator in the industry. We take great pride in protecting the lives and assets of our customers and their communities with the solutions we provide.

What you’ll do with “Our Training and Your Experience

Manages, oversees and coordinates many aspects for large complex projects from award through completion of project, including overall site management of project(s) for successful and timely completion within budget as required by the contract. Handles multiple projects simultaneously. Translates a wide variety of customer needs / requirements; reviews and provides input on estimated costs; supervision of installation labor and subcontractors; reviews and complies with project schedules, subcontracts, change proposals. Proactively communicates project requirements to project team and supervisor as and when required. Identifies potential project risks and develops/implements strategies to minimize impact and control deviations from estimated costs and project deadlines. Proactively communicates project schedules, project change proposals and related project activities on a regular basis with customer and seek to continuously improve customer satisfaction. Coordinates the procurement of materials, supplies, services and controls necessary for timely and cost effective completion of project within budget. Provides onsite assistance with the commercial and/or industrial installation and start up, check out and turnover processes. Set up and maintain project files in a consistent and navigable manner. Presents a professional image of Convergint at all times in appearance and behaviour and seeks opportunities to promote the services offered by the company. Acts as “our customer’s best service provider” at all times thereby ensuring Convergint is the customer’s first choice for service. Manage contracts, subcontracts, and change documentation. Track Request for Information (RFI), submittals, shop drawings, and approvals. Distribute drawings, revisions, and project communications. Prepare meeting agendas, minutes, and action item logs. Coordinate meetings, site visits, and inspections. Act as liaison between all internal and external project stakeholders. Builds, tracks, and maintains commissioning plans and schedules including deficiency lists and close out items including O&M manuals, warranty letters, and as-build documentation. Executes all work in accordance with Provincial, local regulations, general best practices as well as company and project health and safety policies and procedures Prepares project reporting as required. Maintains project management systems. Updates dashboards and logs as required. Perform other duties and responsibilities as requested or required.

What You’ll Need

Strong ability to work independently and as a team member. Excellent verbal, written and interpersonal communication skills and ability to deal with a wide cross section of people both internal and external to the business Strong attention to detail. Excellent customer service skills and awareness for customer care/satisfaction. Advanced computer skills - Word / Excel / PowerPoint / Visio/ MS Project Excellent organizational skills and the ability to handle multiple projects tasks simultaneously within tight deadlines. Shows initiative – engages in proactive behavior and looks for opportunities Strong analytical skills necessary to resolve problems and look for solutions Strong financial analytical skills including cost control Strong ability to facilitate a collaborative working environment for customers and team members.

Requirements

Diploma and/or degree in Business Administration, Project Management certification or related experience required. Engineering, construction or industry related experience in a contract and/or project management administrative support capacity. Minimum of three years of direct project/contract administration experience. Experience working in a multi-discipline project team. Experience in Industrial related projects.

Company Benefits and Perks

Convergint fosters a supportive, accessible, and inclusive environment in which individuals of different backgrounds and identities are able to realize their maximum potential within the company. We offer a variety of programs and exceptional benefits to all of our colleagues: Company Holidays and Paid Time Off Immediate comprehensive benefit plan (medical, dental, etc.) Employer contribution to RRSP Work environment committed to safety Colleague Assistance Program Tuition reimbursement Competitive salary and compensation plan Corporate Social Responsibility Day And much more… Convergint is committed to a culture of Inclusion and Diversity and is an Equal Opportunity Employer.

Convergint is committed to a culture of Inclusion and Diversity and is an Equal Opportunity Employer. Culture first since day one. From a single vision in 2001 to a global community of colleagues today, Convergint’s story is defined by people, purpose, and progress. Every milestone reflects our belief that when we put people first, extraordinary things happen. What began as a values-driven mission has grown into a worldwide commitment to service, innovation, and partnership that continues to shape our future.