Project Administrator

Alstar Group of Companies Ltd.; Calgary; On-site; CAD 60,000 - 75,000; Full time

Job summary

Join Alstar Group of Companies as a Project Controls team member in Calgary, where you'll play a crucial role in supporting energy construction services. This full-time position offers a competitive salary with additional benefits after three months, emphasizing a collaborative team environment focused on growth and innovation.

Benefits

Competitive compensation and benefits

Extended Healthcare Plan

Group RRSP matching plan

Three weeks of vacation annually

Employee Assistance Program

Qualifications

• Minimum of 1-3 years in project coordination or support within construction.
• Experience in oil and gas industry preferred.
• Detail-oriented with strong communication skills.

Responsibilities

• Support Construction Management Team with project data management.
• Coordinate site logistics and manage preparation of reports.
• Assist in progress billing and document control tasks.

Skills

Attention to detail

Communication

Organizational skills

Technical writing

Time management

Education

Post Secondary or Trades Ticket in related field

Tools

Google Suite

Microsoft Office

Viewpoint

Job description

Who We Are:

Alstar Group of Companies Ltd. has been providing quality construction services to the oil

and the gas industry since 1969. Located in Calgary, with projects throughout Western

Canada, we are a leader in the oil and gas industry for turn-key new construction,

maintenance and prefabrication and modular construction services.

Why should you choose Alstar? We pride ourselves on our people, our culture, and our

commitment to safety. Our people and their families matter to us.

Who You Are:
We're looking for people like you to join our Project Controls team to deliver industry-leading

energy construction services for our employees, clients and community.

The right candidates will have field-based work experience, excellent attention to detail,

and be a strong team player with excellent communication, organizational and planning

skills, strong initiative and the ability to work independently while managing multiple priorities.

If you are ready to join one of the leading oilfield construction companies in Western

Canada, read on…

Location: This is a office based position - working in the office 4 days a week (office location is our SE Calgary Shop), Fridays the Project services teams work from home (after the probation period of 3 months);

Position: Full-Time Permanent (hourly) hourly, but the expectation is a full 40 hours will be worked each week - OT acceptable as required;

Schedule: Rotational Schedule (4 days off in a 16 day cycle). As the position provides support to field crews, weekend hours will be required. The shift is flexible, as we have coverage to offset days off - but typically every other weekend a few hours in the morning for time entry (at a minimum) should be expected (essentially a 10/2 shift).

Here’s what we offer you:

• Competitive compensation, and benefits after 3 months of employment
• Extended Healthcare Plan (Medical, Disability, Dental
• Group RRSP matching plan
• Three weeks of vacation annually
• Group Life - AD&D - Critical Illness Insurance
• Employee Assistance Program - Counseling
• A great work environment
• Opportunities for acquiring new skills and professional advancement
• An environment where your ideas on innovation and product or process improvements are valued and implemented
• Recognition for your achievements and contribution to our success

What we’re looking for from you – If this describes you, we’d love to meet!

• Post Secondary or Trades Ticket in a related field.
• Minimum of 1-3 years of experience in a project coordination or support role, preferably in the construction industry
• Working knowledge of Google Suite or Microsoft Office
• Ability to prioritize and manage the workload in fast-paced environment
• Detail-oriented with high level of accuracy
• Technical writing skills are an asset
• Excellent verbal and writing communication skills

Accountabilities

• Provide support to the Construction Management Team
• Enter labor/equipment/materials costs into Viewpoint Field Management software
• Create daily work tickets and oversee ticket approval process across multiple projects
• Updating daily time entry data in project specific const tracking spreadsheets
• Provide project support including preparation of purchase order requests, material requisitions and orders, progress reports, manpower loading schedules
• Assist with coordinating site logistics such as camp/accommodations, site orientations, equipment rentals and returns as required
• Review and understand project scope of work and work breakdown structure
• Assist with compiling Progress Bills, 3rd Party Tickets and client progress reports, working in conjunction with the Project Controls team
• Support field safety staff with tracking of stats and filing of documents
• Provide document control back up and additional administrative support as required
• Provide weekend time entry support as required

• Minimum 2 years experience in a Project Administrator / Field Administrator role
• Previous experience in oil and gas construction
• Ability to communicate clearly, concisely and with confidence
• Self-directed, able to set priorities and meet deadlines
• Collaborative team player
• High degree of competence, reliability and judgment demonstrated in all aspects of work
• Excellent attention to detail required
• Intermediate to advanced skills with G-Suite an asset
• Intermediate spreadsheet skills required
• Previous experience with Vista by Viewpoint an asset