Project Administrative Coordinator

University Health Network; Toronto; On-site; CAD 55,000 - 75,000; Full time

Job summary

The University Health Network is seeking an Administrative Coordinator to join their Facilities Management team. In this permanent full-time role, you will coordinate activities for significant capital projects, support the operations of the FM-PRO office, and work closely with stakeholders. Ideal candidates will demonstrate excellent organizational skills and a strong background in administrative support within a healthcare setting.

Benefits

Competitive offer packages

Healthcare of Ontario Pension Plan (HOOPP)

Flexible work environment

Opportunities for development and promotions

Multiple corporate discounts

Qualifications

• Minimum 5 years’ experience in a senior administrative role.
• Demonstrated ability to manage multiple tasks and rapidly changing priorities.
• Experience in healthcare environments preferred.

Responsibilities

• Organizing Capital Project committee activities.
• Performing administrative responsibilities for FM-PRO.
• Supporting operations of the FM-PRO offices.

Skills

Organizational skills

Time management

Interpersonal skills

Communication skills

Initiative

Education

Diploma in Business Administration

Tools

MS Office

MS Project

Job description

• Department : FM-PRO Non-Clinical Business

Company Description

UHN is Canada’s #1 hospital and the world’s #1 publicly funded hospital. With 10 sites and more than 44,000 TeamUHN members, UHN consists of Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute, The Michener Institute of Education and West Park Healthcare Centre. As Canada's top research hospital, the scope of biomedical research and complexity of cases at UHN have made it a national and international source for discovery, education and patient care. UHN has the largest hospital-based research program in Canada, with major research in neurosciences, cardiology, transplantation, oncology, surgical innovation, infectious diseases, genomic medicine and rehabilitation medicine. UHN is a research hospital affiliated with the University of Toronto.

UHN’s vision is to build A Healthier World and it’s only because of the talented and dedicated people who work here that we are continually bringing that vision closer to reality.

Union : Non-Union

Number of vacancies : 1

Site : 67 College Street

Department : Facilities Management- Planning, Redevelopment and Operations (FM-PRO)

Reports to : Chief Planning Officer

Shifts : Monday to Friday - 8 : 30- 4 : 30

Status : Permanent Full- Time

Closing Date : July 8, 2025

Position Summary :

As an integral member of the FM-PRO Capital Teams, and under the direction of the Chief Planning Officer, the Administrative Coordinator will coordinate essential committee activities related to major Capital Projects.

Duties :

The successful candidate will be responsible for organizing Capital Project committee activities as well as some essential project activities; performing administrative responsibilities to support the operations of the FM-PRO offices located at 67 College St., 2nd Floor as well as performing cross-functional and other duties consistent with the job classification as assigned or requested by the Chief Planning Officer.

Excellent organizational and time management skills are essential to this role. The ideal candidate must have extensive knowledge of the MS Office applications (Outlook, Word, Excel and PowerPoint); have a well-honed ability to take initiative, and work well with a wide range of internal and external stakeholders. The ideal candidate will be professional, insightful, tactful and able to focus on the priorities of a rapidly changing priorities.

Qualifications

• Minimum of a two (2) year Diploma in Business Administration or Office Administration, from an accredited college or university.
• Minimum of five (5) years’ experience working in a senior administrative support role, preferably in a health care environment.
• Demonstrated superior interpersonal and communication skills, both written and verbal.
• Demonstrated ability to manage routine correspondence, multiple tasks / projects, diversified workload and rapidly changing priorities / deadlines Strong organizational skills required.
• Demonstrated accuracy in taking meeting minutes, identifying decisions, action items and next steps.
• Proven ability to work independently and in a team environment.
• High proficiency in organizing meetings, compiling information and maintaining records.
• Experience working in hospital an asset.
• Experience with MS Project an asset.

Additional Information

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.

• Competitive offer packages
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP https : / / hoopp.com / )
• Close access to Transit and UHN shuttle service
• A flexible work environment
• Opportunities for development and promotions within a large organization
• Additional perks (multiple corporate discounts including : travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)

Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration.

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates. Please ensure you check your email regularly.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.

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